Thursday, December 3, 2020

Staff Assistant (Archival Reference and Access, B-3, Grade 8). JFC, Brunssum, Netherlands. Open until 4 December 2020



Our Vacancy:

Job Title: Staff Assistant (Archival Reference and Access)

Post Number: OJN ZIM 0150

NATO Civilian Grade: B-3NATO Grade 8

As of 1 January 2021 NATO will implement a new remuneration structure, known as the single salary

spine. Therefore the new single salary spine references (“NATO grades”) are advertised next to the

current ABCL grades.

Duty Location: Brunssum, The Netherlands

Post filling date: as soon as possible

Closing date for applications: 4 December 2020

Our organisation

Joint Force Command Brunssum (JFCBS) provides a Joint headquarters to plan,

prepare and conduct operations to support NATO’s core tasks, at the Joint

Operational level, as directed by Supreme Allied Command Europe (SACEUR).

The Deputy Chief of Staff Management (DCOS MGT) is responsible to the Chief of

Staff (COS) for integrating, coordinating and implementing services and activities to

support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head

Information Hub (iHUB) is responsible for staff and workflow management,

management/process planning and the management of the information workflow

within the JF HQ and with affiliated, parent and higher HQ. The Records Centre and

Archives (RCA) Section manages all HQ records, to include receiving and

distributing official correspondence for the Command Group. The RCA is also

responsible for records management policies and procedures for the HQ, and

provides direction and guidance on records management and archiving to

subordinate comments. Additionally, the RCA is responsible for archiving records

generated by JFCBS as well as operational and mission records generated by

subordinate commands.

The Staff Assistant (Archival Reference and Access):

- Handles requests for access to ISAF records.

- Executes complex searches of ISAF data in response to records requests and

prepares reports of findings.

- Evaluates and provides point of contact for potential declassification/downgrading


- Appraises ISAF records for value, including deduplication review and comparison

with existing NATO retention schedules.

- Organizes, processes and assigns metadata to ISAF electronic records

- Prepares archival descriptions for records to enhance access.

- Monitors ISAF digital records for obsolescence and perform preservation actions.

- Prepares processed ISAF records for submission to NATO HQ.

Special Requirements

The work is normally performed in a normal NATO office working environment.

Normal Working Conditions apply.

The candidate has to be deployable.

The employee may be required to undertake deployments in support of military

operations and exercises, and/or TDY assignments, both within and without NATO


Such operational deployment may exceed 30 days of duration up to 183 days in any

period of 574 days, and may be on short notice. For NIC staff, acceptance of an

employment contract linked to this post constitutes agreement to deploy in excess of

30 days if required.

The successful candidate has the following qualifications:


Demonstrable knowledge of contemporary archival and records management

principles and practices

Expertise in handling complex access to information requests

Expertise in handling classified and sensitive information

Expertise in declassification and disclosure

Expertise in search and retrieving information, including automated storage and

retrieval systems


Secondary education

Completed basic training in library, information science, management information

systems, computer science or similar relevant training

2 years related experience.


English – good – NATO Standard Language Proficiency 3322

(Listening, Speaking, Reading and Writing) in accordance with NATO standard

agreement (STANAG) 6001.

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted

mainly in English.

Desirable Qualifications

Experience with or knowledge of International military operations

Military background

Knowledge of NATO security policies

Knowledge of NATO release and disclosure policies

Three years of experience with processing and organizing digital records

Personal Attributes

The successful candidate possesses following competencies:

 Achievement – works to meet standards;

 Analytical thinking – breaks down problems;

 Customer service orientation – responds appropriately, maintains clear


 Teamwork – expresses positive attitudes and expectations of team or team


The successful selected candidate needs to complete a NATO medical examination

and have a NATO security clearance before an employment offer will be released.

The medical examination will take place with our medical consultant and is required

to determine if the recommended candidate is fit to perform the duties and is

deployable to NATO's regional areas of operation.

This is an interim NATO International Civilian position with a definite duration

contract. The position is approved until 31 December 2021, further contracts beyond

this date to be determined.

Due date for receipt of applications: 4 December 2020

Candidates have to apply electronically in NATO Talent Acquisition Program:

Results of the initial screening for this post may be expected in the second half of

December 2020. Test and interviews for those invited are planned in the beginning

of 2021. Prior to the test and interview there may be a Hire Vue interview.

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