| Posting Title: | INFORMATION MANAGEMENT OFFICER, P3 |
| Job Code Title: | INFORMATION MANAGEMENT OFFICER |
| Department/Office: | United Nations Mission in the Republic of South Sudan |
| Duty Station: | JUBA |
| Posting Period: | 10 December 2020 - 24 December 2020 |
| Job Opening Number: | 20-Information Management Systems-UNMISS-145497-F-Juba (R) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located in the United Nations Mission in South Sudan (UNMISS), duty station Juba. Juba is classified in the "E" category and as a non-family duty station. The Information Management Officer reports to the Team leader of the Conflict related violations Unit, under the overall guidance and direction of the Director of the Human Rights Division (HRD).
ResponsibilitiesWithin delegated authority, the Information Management Officer will be responsible for the following duties:
• Supports development and application of, methodological, data collection and disaggregation guidance, tools and documentation on indicators identified under international human rights standards;
• Liaise with OHCHR on issues and queries pertaining to human rights violations case management including improving usability and user-friendliness of the human rights database; and contributing to the implementation and further development of the tool;
• Develop and update comprehensive and dynamic data visualizations products including maps to illustrate and report on human rights trends for use online, in reports, presentations, and other materials;
• Reviews available dataset in the field of human rights and on-going work by UNMISS HRD, UN agencies, national human rights institutions, national statistical offices, civil society organizations and other stakeholders in relation to the measurement and implementation of international human rights standards;
• Identifies and gathers human rights related information and data elements from a variety of sources to produce standardized reports and services, creates data collection plans to streamline data aggregation and transformation process, and maintains database of information management data assets to support analytics.
• Develops analytical reports, dashboards and data visualizations to support monitoring and compliance activities, and conducts analyses that contribute to operational efficiency and strategic decision-making.
• Supports organization and delivery of training activities, technical assistance, consultations and collaboration with mission components and UN agencies, including human rights and information management experts/practitioners.
• Provides advisory services on information management and recordkeeping practices including: needs and business process analysis; organization and maintenance of UN information assets; search, accessibility and security classification; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
• Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment.
• Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
• Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
• Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
• Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations.
• Participates in developing client outreach strategies and in their implementation.
• Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Performs other related duties, as required.
• PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Advanced university degree (Master’s degree or equivalent) in information management, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work ExperienceA minimum of five years of progressively responsible experience in data analysis, database management, modern archives management, record keeping, library, information management or related area is required.
A minimum of two years of experience in Human Rights related data analysis, collection and visualization systems, to include geographic information systems (GIS), within the UN common system is required.
Experience using Power BI, SharePoint Online and Power Automate applications is required.
Experience in building and deploying machine learning models for conflict analysis is desirable.
Experience working in an international organization or non-governmental organization in a conflict or post-conflict setting is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
AssessmentPreviously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
Special NoticeThis "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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