Internship, Records Management. UNFCCC, Bonn. Open until 1 September 2019

Internship Assignment

Administrative Services (AS) Programme

Knowledge Management Unit (KMU)

Records Management

Announcement number 19/Intern48/AS -KM-Records Management

Duration of assignment Three to six months

Expected starting date As soon as possible

Background

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol through a range of activities, including substantive and organizational support to meetings of the Parties. The mandate of the Administrative Services Programme is the overall facilitation, support and guidance to programmes and the secretariat at large in the utilization and management of the human, financial and other resources for the continued implementation of the work programme and the mandated activities of the secretariat, to ensure efficiency, compliance and appropriate accountability, and the facilitation of cross-cutting common services and functions. The Knowledge Management Unit (KMU) in the Administrative Services programme is to ensure that Information and Knowledge Management services are in place to assist the UNFCCC secretariat in managing and disseminating information. The KMU works collaboratively with the Information and Communication Technology Services (ICT) Programme in the design and deployment of systems serving all UNFCCC secretariat staff, and external users as appropriate.

Objective

The internship is in the Records Management Team, which is accountable for systematic and consistent control of records throughout their lifespan, as evidence of and information about business activities and transactions, and to preserve, maintain, and provide access to the records of United Nations Framework Convention on Climate Change thereby providing insight into its history and institutional memory and identity.

The particular functions are:

Under the general supervision of the the OiC of Administrative Services Programme and the direct supervision of the Records Management Officer, the intern is to provide support to a wide-range of records management and archival initiatives. The detailed tasks to be carried out by the incumbent are:

• Develop records management training materials;

• Support electronic records migration projects;

• Catalogue, index, describe, digitize and organize information resources;

• Support the records appraisal and disposal processes;

• Perform other related duties as required.

Timeframe

The internship is for a period of minimum three to maximum six months. The exact period will be determined based on the availability of the intern, the needs of the programme, and the intern’s on- going university enrolment and performance.

Minimum requirements

Candidates must be enrolled in the last year of an undergraduate degree or in a post-graduate programme at the time of application and for the duration of the internship assignment. Studies in the fields of Archives, Records, Information Management studies, or in the area of library or business administration are preferred. Candidates must be fluent in English (both oral and written) and be able to describe records accurately and consistently in English. Strong analytical and research skills will be an asset. Fully proficient computer skills, knowledge about new information technology is an asset.

Internship conditions

UNFCCC secretariat internships are not remunerated and the selected intern will be responsible for all costs before, during and after the internship assignment. Interns of the UNFCCC secretariat are not considered to be staff members. The selected intern will work on a full-time basis (40 hours per week) at the UNFCCC premises in Bonn, Germany. For more detailed information about UNFCCC Internship programme please visit the internship section on our recruitment webpage.

Application procedure

Candidates who are interested in this assignment and meet the minimum requirements must use the on-line application system and include a cover letter. Due to the high number of applications, only candidates under serious consideration will be contacted for a telephone interview.

Internship, Archives Management. UNFCCC, Bonn. Open until 1 September 2019

Internship Assignment

Administrative Services (AS) Programme

Knowledge Management Unit (KMU)

Archives Management

Announcement number 19/Intern49/AS -KM-Archives Management

Duration of assignment Three to six months

Expected starting date As soon as possible

Background

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol through a range of activities, including substantive and organizational support to meetings of the Parties. The mandate of the Administrative Services Programme is the overall facilitation, support and guidance to programmes and the secretariat at large in the utilization and management of the human, financial and other resources for the continued implementation of the work programme and the mandated activities of the secretariat, to ensure efficiency, compliance and appropriate accountability, and the facilitation of cross-cutting common services and functions. The Knowledge Management Unit (KMU) in the Administrative Services programme is to ensure that Information and Knowledge Management services are in place to assist the UNFCCC secretariat in managing and disseminating information. The KMU works collaboratively with the Information and Communication Technology Services (ICT) Programme in the design and deployment of systems serving all UNFCCC secretariat staff, and external users as appropriate.

Objective

The internship is located in the Records Management Team, which is accountable for systematic and consistent control of records throughout their lifespan, as evidence of and information about business activities and transactions, and responsible for preserving, maintaining, and providing access to the records and archives of United Nations Framework Convention on Climate Change thereby providing insight into its history and institutional memory and identity. The Records Management Team is also responsible for managing and updating the UNFCCC History Museum.

The particular functions are:

Under the general supervision of the the OiC of Administrative Services Programme and the direct supervision of the Records Management Officer, the intern is to provide support to a wide-range of records management and archival initiatives. The detailed tasks to be carried out by the incumbent are listed below:

• Develop archival exhibition promotional materials;

• Support the development of virtual archival exhibitions;

• Support the development of archival website;

• Catalogue, index, describe, digitize and organize archival collections;

• Perform other related duties as required.

Timeframe

The internship is for a period of minimum three to maximum six months. The exact period will be determined based on the availability of the intern, the needs of the programme, and the intern’s on- going university enrolment and performance.

Minimum requirements

Candidates must be enrolled in the last year of an undergraduate degree or in a post-graduate programme at the time of application and for the duration of the internship assignment. Studies in the fields of Archives, Records, Information Management studies, or in the area of museum, art, history, climate change or social science studies or another related field are preferred. Candidates must be fluent in English, have good written and oral communication skills, including the ability to prepare and present findings clearly and concisely. Strong analytical and research skills will be an asset. Fully proficient computer skills, knowledge about new information technology is an asset.

Internship conditions

UNFCCC secretariat internships are not remunerated and the selected intern will be responsible for all costs before, during and after the internship assignment. Interns of the UNFCCC secretariat are not considered to be staff members. The selected intern will work on a full-time basis (40 hours per week) at the UNFCCC premises in Bonn, Germany. For more detailed information about UNFCCC Internship programme please visit the internship section on our recruitment webpage.

Application procedure

Candidates who are interested in this assignment and meet the minimum requirements must use the on-line application system and include a cover letter. Due to the high number of applications, only candidates under serious consideration will be contacted for a telephone interview.

PHAROS Project Manager. Open until 31 August 2019

Pharos Project Manager - Call for applications          

Full Time (35 hours/week)
Start Date: September / October 2019
Contract Length: 24-30 months
Application Deadline: August 31st, 2019
Location: Remote (based anywhere in Europe)

 

PHAROS, the International Consortium of Photo Archives, seeks a Project Manager for a 30-month pilot project (July 1, 2019 - December 31st 2021) to create a scholarly research platform that will bring together nearly 1.5 million images with accompanying documentation from five of the fourteen PHAROS member institutions using the ResearchSpace platform. It will serve as both a testing ground and model for the desired goal of PHAROS: to create a common platform for research on works of art in all media, through comprehensive consolidated access to photo archives.

 

In the first year of the project, external consultants will normalize and clean the data sets from participating institutions, map records to the CIDOC Conceptual Reference Model for ingesting into the ResearchSpace platform. In the second year of the project, the user interface of the platform will be refined and adjusted, together with a scalable search architecture, according to input from a user research committee.

 

The project manager will be the primary contact person for all consultants and will work closely with members of the pilot project institutions:

 

• Frick Art Reference Library; New York, USA
• I Tatti, the Harvard University Center for Italian Renaissance Studies; Florence, Italy
• Fondazione Federico Zeri; Bologna, Italy
• Bibliotheca Hertziana; Rome, Italy
• Bildarchiv Foto Marburg; Marburg, Germany

 

Primary Responsibilities:

 

• Serve as the primary liaison between the Principal Investigator, the User Advisory Group Chair, Technical Architect, institutional stakeholders, and external contractors.
• Coordinate schedules and work for contractors, ensuring on-time delivery
• Identify and mitigate project risks
• Organize communication, including scheduling meetings
• Project reporting and close-out
• Assist in drafting specifications
• Review all work and verify that is meets specifications
• Create and maintain documentation throughout the project
• Disseminate results to the community
• Maintain project management software
• Other duties as assigned

 

Basic Qualifications

 

• A Master's Degree or above in Art History, Computer Science, Library Science, Data Science or other fields relevant to Digital Humanities research.
• A background in Cultural Heritage Informatics
• Familiarity with one or more of the following: semantic web technologies; ontologies and metadata standards; web development
• The Project Manager must be physically based in Europe
• Fluency in English

Additional Qualifications

• Experience in semantic web technologies and standards (RDF, SPARQL, OWL)
• Working knowledge of the CIDOC-CRM or related ontologies
• Experience in web application development (Javascript, HTML5 etc.)
• Previous work experience in academic institutions, with a strong preference to candidates who have worked with archival collections
• Linux Server management, Docker, IIIF Server management
• Previous experience in project management and project management software (Jira & Confluence)
• Version Control

 

Stipend range: $5000-$6250/month (gross), depending on qualifications and experience, plus travel allowance for consultations and meetings.

This position is funded by a grant from the Andrew W. Mellon Foundation to The Frick Collection, who will administer the funds. This incumbent will be hired as an independent contractor and will be expected to provide monthly invoices for services. The position is full-time (35 hours/week), with 25 days a year of vacation time, 13 holidays, and 12 days of sick leave.

Employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
Please apply using the link below by submitting a CV and cover letter  (Google login required)


For inquiries please email pm(at)pharosartresearch.org 

Fundraising-Manager. Arolsen Archives, Bad Arolsen. Open until 30 August 2019

Fundraising-Manager (m/w/d)

 

Die Arolsen Archives sind ein internationales Zentrum über NS-Verfolgung mit dem

weltweit umfassendsten Archiv zu den Opfern und Überlebenden des Nationalsozialismus.

Die Sammlung mit Hinweisen zu rund 17,5 Millionen Menschen gehört zum

UNESCO-Weltdokumentenerbe. Sie beinhaltet Dokumente zu den verschiedenen

Opfergruppen des NS-Regimes und ist eine wichtige Wissensquelle für die heutige

Gesellschaft.

Die Bundesregierung finanziert unsere Aktivitäten und wird uns auch weiterhin unterstützen.

Da Rechtsextremismus unsere Demokratien bedroht und die Leugnung des

Holocaust zunimmt, haben wir jedoch eine ehrgeizige Strategie entwickelt, um dem aktiv

gegenüberzutreten. Wir möchten unsere einzigartige Sammlung weltweit leicht zugänglich

machen und gezielte und innovative Angebote für einen breiten Nutzerkreis entwickeln –

auch für die Generationen, für die der Zweite Weltkrieg nur Geschichte ist. Dazu benötigen

wir zusätzliche Ressourcen und Unterstützer.

Als Fundraising-Manager werden Sie eine neue Abteilung einrichten und mit engagierten

und tatkräftigen Menschen zusammenarbeiten, die sich alle dafür einsetzen, dass diese

internationale Organisation für die heutige Gesellschaft relevant ist.

 

Was Sie tun werden

 Konzeption einer Fundraising-Strategie

 Entwicklung von Fundraising-Projekten, Aufbau und Pflege von Kontakten zu

potenziellen Spendern, Schreiben von „Cases for Support“, Berichterstattung

an die Spender

 Aufbau und Leitung eines Fundraising-Teams

 

Was Sie mitbringen

 Relevante Erfahrung in einem internationalen Umfeld und nachgewiesene

Erfolge

 Starke Sprachkenntnisse in schriftlichem Englisch und schriftlichem Deutsch;

Kenntnisse einer dritten Sprache wären wünschenswert

 Ein hohes Maß an Autonomie, Begeisterung, Energie,

Verantwortungsbewusstsein und die Fähigkeit, sich mit unserer Mission /

unseren Projekten zu identifizieren

 

Was wir anbieten

 Ein leidenschaftliches Team mit viel Kompetenz

 Eine betriebliche Altersvorsorge und Gesundheitsvorsorge

 Eine gute Work-Life-Balance mit flexiblen Arbeitszeiten

 Die Möglichkeit, von zu Hause zu arbeiten

 

Vergütung

50.000 EUR – 70.000 EUR p.a.

Bei gleicher Eignung werden schwerbehinderte Bewerber (m/w/d) bevorzugt

berücksichtigt.

 

Ihre Bewerbung

Ihre schriftliche Bewerbung senden Sie bitte per E-Mail bis spätestens 30. August 2019

an die Arolsen Archives, hr@arolsen-archives.org.

Bei Fragen wenden Sie sich bitte an Frau Floriane Azoulay, Direktorin,

floriane.azoulay@arolsen-archives.org, oder Herrn Steffen Baumheier, Stellvertretender

Direktor, steffen.baumheier@arolsen-archives.org.

 

Information Management Assistant, G-4. UNIFIL, Naqoura, Lebanon. Open until 29 August 2019

Posting Title:	INFORMATION MANAGEMENT ASSISTANT, G4
Job Code Title:	INFORMATION MANAGEMENT ASSISTANT
Department/Office:	United Nations Interim Force in Lebanon
Duty Station:	NAQOURA
Posting Period:	31 July 2019 - 29 August 2019
Job Opening Number:	19-Information Management Systems-UNIFIL-120615-R-Naqoura (M)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

                                    

Org. Setting and Reporting

This position is located in the Information Management and Archives Unit, Office of the Senior Administrative Officer, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Senior Administrative Officer or his/her designate.

               

Responsibilities

Information and Records Management:
Physical management, movement and organizing of Archive Boxes within the Archive Warehouse.
Maintain central paper-based and electronic information management systems by managing users, creating new folders, applying disposition instructions and tracking file circulation.
Manage the access to digital systems containing documents, data, or other information formats and promote the release of unclassified information.
Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
Support the quality of documents and data by enforcing standards throughout a network of focal points.
Provide timely uploading and maintenance of information in information systems.
Register Section’s incoming and outgoing records in electronic record keeping system.
Review material and determine appropriate document / file classification category.
Maintain Section’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation.
Assist in accessioning, disposition, description, and database maintenance activities as they relate to Section records-related projects by reviewing, verifying and processing documents and information in conformity to guidelines.
Support disposition operations by liaising with records-originating offices on transfer procedures and documentation.
Create and maintain manual accession records and provide information to other Section staff in support of reference and archival arrangement and description activities.
Process internal records retrieval, loan, reproduction and staff clearance operations.
Draft routine responses to enquiries, including records reproduction transmittals, for approval of Unit / Section Chief Documents.
Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
Follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
Provide document delivery services as required.

General:
Conduct basic research as requested by more senior staff.
Extract key data and generate statistical and other reports from various databases.
Provide general office support services.
Perform other related duties as required.

               

Competencies 

               

Professionalism
Shows pride in work and in achievements.Demonstrates professional competence and mastery of subject matter.Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges.Remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing
Develops clear goals that are consistent with agreed strategies.Identifies priority activities and assignments; adjusts priorities as required.Allocates appropriate amount of time and resources for completing work.Foresees risks and allows for contingencies when planning.Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect;identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

               

Education

High School Diploma or equivalent is required.

               

Work Experience

A minimum of three years of progressively responsible experience in information management, web publishing, archives, electronic record management, administration or related area is required.

               

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of another UN official language is desirable.

               

Assessment

Evaluation of qualified candidates may include an assessment exercise, which may be followed by competency-based interview.

               

Special Notice

Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon),
including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and
work permit under 'attachments" of your application in Inspira.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

               

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

               

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Librarian and Information Specialist. AIIB, Beijing. Open until 10 September 2019

Librarian and Information Specialist

The Asian Infrastructure Investment Bank (AIIB) is a multilateral institution with the mandate to foster sustainable economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnerships.

AIIB is looking for a Librarian and Information Specialist to coordinate a wide range of library services under the Records and Information Management (RIM) Unit.

The RIM Unit is a service team within the Facilities and Administration Services (FAS) Department at AIIB. The library provides access to published digital and print materials, reference and research services, and information outreach to ensure that the Bank’s business units and staff receive information resources, services and the support required to complete their work. The archives collect, maintain, and make available all information with historical value and that will be permanently retained.

The Librarian and Information Specialist will lead the growth of an innovative, digital and technology rich library environment harmonious with the mandate and corporate strategic vision of AIIB. The position is primarily responsible for developing and maintaining the library collection and the provision of excellent reference and research services that include the effective use of electronic and print information resources.

Responsibilities:

• Develop and keep the library collection current, both in electronic and print formats.
• Coordinate the original and copy cataloguing work of the library materials.
• Perform the super-administrator role of the Integrated Library System (ILS) and applications.
• Provide comprehensive reference and research services. Respond to information requests from the Bank’s business units and staff to meet their information needs.
• Summarize and analyze retrieved information as a means of searching for topics of interest for library users.
• Build and maintain the Bank’s Institutional Repository (IR) and the digital archives.
• Regularly update the library intranet website with current resources and service announcements.
• Develop partnerships with libraries of other multilateral development banks, international financial institutions, academic and research organizations to maximize the utilization of resources.
• Work with the RIM team to offer bank wide information services. Provide backup support for the work of other colleagues as and when needed.
• Negotiate licenses with vendors and track and record the collection budget.
• Collaborate with vendors regarding technical support for electronic databases, e-journals and library systems.
• Respond to copyright information requests from researchers, staff and consultants.
• Design and deliver library training, workshops and presentations for users on an ongoing basis.
• Undertake new and innovative programs to promote library services and resources.
• Develop and cultivate relationships with Bank management, departments and staff to become knowledgeable about fields of specialization and use professional expertise to respond to requests.
• Explore and experiment with available technologies and their application to reference and user services.
• Use assessment tools and techniques to evaluate and enhance services to users.
• Prepare reports on library activities and usage for the unit and department.
• Other duties as assigned by the Unit Head.

Requirements:

• Minimum 5-8 years of post-master’s degree experience as a professional librarian is required.
• Candidate with an additional advanced degree in economics, finance, engineering and or public policy and administration would be given preference.
• Advanced fluency in English is a must. Excellent oral and written communication skills are required.
• Ability to provide advanced reference and research services.
• Advanced knowledge and experience in the use of metadata standards, in particular but not limited to the MARC, DDI and Dublin Core standards.
• Knowledge of archival conventions and records management standards is an asset.
• Must have experience with the emerging digital library environment including digital collections and online databases and strong working knowledge of integrated library systems.
• Proficiency in webpage design and content management software including SharePoint is an asset.
• Excellent service philosophy with a demonstrated commitment to teamwork.
• Evidence of ability to work creatively and collaboratively.
• Excellent organizational, analytical and time management skills.
• Master’s degree in Library and Information Sciences from an accredited school of Library and Information Science/ Studies.

Previous experience and qualifications will determine the employee level at which a successful applicant will enter AIIB.

Archives Assistant, G-5. IAEA, Vienna. Open until 11 September 2019

Job Description - Archives Assistant(G5) (2019/0435 (001669)) Job Description  Archives Assistant (G5) - (2019/0435 (001669)) Organization : MTGS-Archives Unit Primary Location : Austria-Vienna-Vienna-IAEA Headquarters Job Posting : 2019-08-13, 5:16:03 PM Closing Date : 2019-09-11, 11:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year    Organizational Setting The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its five Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management Section (FMS), the Transport and General Support Section (TGSS), and the Seibersdorf Laboratories Services Section (SLSS). The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit. Main Purpose Under the supervision of the Archives Unit Head, the Archives Assistant supports the operation of the records centre and the preservation of historical records in the custody of the IAEA Archives by carrying out activities that include disposition and appraisal, arrangement and description, reference support, retrieval, and long-term preservation of historical records in all media. Functions / Key Results Expected Perform Archives business processes including records transfers, storage and location management, arrangement and archival description, appraisal, information retrieval, physical and digital preservation, as assigned in the work plan. Provide reference and research services to Agency staff and external researchers, monitoring access control rules and regulations, including screening historical records for security-classified materials. Contribute with input to ARMS projects and other programmatic activities, such as the development or revision of procedures and guidelines, and participate in cross-Sectional and cross-Divisional working groups. Deliver training and participate in promotional activities organized by ARMS. Perform file retrievals and file moves, as required. This may include lifting boxes of records weighing up to 15 kg. Competencies and Expertise Core Competencies Name Definition Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork Actively contributes to achieving team results. Supports team decisions. Functional Competencies Name Definition Analytical thinking Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. Resilience Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks. Required Expertise Function Name Expertise Description General Services Archives Management Good knowledge of archives management business functions and relevant international standards. General Services Data Management High level of accuracy in data entry and ability to extract key elements from written information. Administrative Support Discretion and Respect for Confidentiality Ability to act with diplomacy and discretion with regard to information security and protection of confidential information. Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proficiency in MS Office 2010, practical experience in working with databases and the Agency’s archives management software applications (Livelink). Qualifications, Experience and Language skills Completed Secondary Education. At least five years of clerical experience, minimum two years of which are related to archives and records management operations. Thorough knowledge of Agency organizational structure, programmes and activities is desirable. Good oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset. English Language Test (Level 2) to IAEA standard. Remuneration The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 46536 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process. ------------------------------------------------------------------------------------------------------------------------------------------------------------- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Access to Information External Review Panel Expert. IDB, Washington DC. Open until 23 August 2019

Access To Information External Review Panel Expert

🔍 Washington DC, United States - Headquarters           

 

Background: On May 12, 2010, the Board of Executive Directors of the IDB approved a new Access to Information Policy (the "Policy"), which entered into effect January 1, 2011. The IDB Policy on Access to Information provides for a two stage review process by which parties requesting information can request a review of the IDB's decision to deny access to information pursuant to the terms of the Policy.

 

The review mechanism under the Policy establishes roles for both an Access to Information Committee (AIC) and an Access to Information External Review Panel (Panel). The Panel, which is composed of three external members independent of IDB Management, conducts second stage reviews in response to requests from interested parties in cases where the AIC, in conducting first-stage reviews, upholds Bank Management decisions to deny a requester access to information. The Panel has the authority to uphold or reverse the AIC's first stage review decisions to deny access to information. If the Panel reverses the AIC's decision to deny access to information, the Panel will grant the requester the information requested, which is the sole remedy available. Decisions of the Panel are final and will be published on the Bank's website within five days of the Panel issuing a decision. The Office of the Secretary (SEC) will act as the Secretariat to the Panel.

 

The Panel will be composed of three (3) individuals nominated by the President of the Bank and appointed by the Bank's Board of Executive Directors. Panel members will be selected and hired by the Bank using Bank procedures for the selection and hiring of individual consultants. Each member of the Panel will be appointed by the IDB for a three-year, renewable term, up to a maximum of six years.

 

What you’ll do: The primary responsibilities of the members of the Panel include the following:

• Review and pass judgment upon any request for a second-stage review, following the decision of the AIC to uphold Bank Management's decision to deny access to information, as indicated above and in accordance with any rules of procedure governing the review mechanism and the Panel. Each member of the Panel will provide input leading to decisions to either uphold or reverse the decision of the Access to Information Committee, for each request for review that is presented to the Panel.
• Prepare for and participate in the sessions of the Panel. Members will meet virtually (and in person as may be required).
• Submit conclusions of its review to the President through the Secretariat.
• Provide all necessary input for the preparation of reports to the IDB’s Board of Executive Directors and publications concerning the Panel’s activities and decisions.

Skills you’ll need:

• Education: Advanced degree in law, journalism, and/or development-related fields of expertise.
• Experience: At least 15 years of relevant professional experience and demonstrated competence.
• Knowledge of borrowing and non-borrowing Bank member countries. Preference will be given to knowledge of regulatory frameworks governing access to Information and transparency.
• Knowledge of and experience with the operations of multilateral development organizations and international financial institutions is considered an asset.
• Proven strong ability gathering, analyzing and synthesizing information from multiple sources and presenting it concisely and clearly.
• Excellent interpersonal skills; good exposure to international and multicultural environment.
• Languages: Fluency in Spanish and English. Knowledge of Portuguese and/or French is considered an asset.

 

Core and Technical Competencies:

• Subject Matter Expertise: Knowledge of and experience with drafting, implementing or reviewing Access to Information policies internationally. Ability to manage a thorough and systematic review process.
• Analysis and problem-solving: Ability to make decisions and/or develop recommendations based on systematic analysis and sound judgment in a timely and constructive manner.
• Communication and knowledge-sharing: Well-developed writing and editing skills, advanced presentation skills sufficient to convey complex information on relevant issues.

 

Opportunity Summary:

 

Type of contract: Products and External Services Consultant.

Length of contract: 3 years.

Starting date: November 1, 2019.

Location: remotely from consultant’s country of residence and HQ when needed

Requirements: You must be a citizen of one of the IDB’s 48 member countries and have no family members currently working at the IDB Group.

 

Special Characteristics

 

Service on the Panel will be on an on-call basis, and the number of hours to be dedicated to the work of the Panel will vary depending upon the case-load of the Panel at any given time. The Panel may conduct its activities through videoconference, through meetings at the Bank's Headquarters in Washington D.C., and through other appropriate means.

 

Panel members will not be eligible to accept any staff, consultant or contractor position for the IDB Bank Group during the term of their appointment to the Panel and until three years have elapsed from the date of the end of their service as a member of the Panel. For purposes of this paragraph, the IDB Bank Group is understood as the IDB, the Multilateral Investment Fund and the Inter-American Investment Corporation.

Membership on the Panel does not represent full-time employment by the Inter-American Development Bank.

 

Our culture: Working with us you will be surrounded by a diverse group of people who have years of experience in all types of development fields, including transportation, health, gender and diversity, communications and much more.

 

About us: At the Inter-American Development Bank, we’re devoted to improving lives. Since 1959, we’ve been a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. We do more than lending though. We partner with our 48 member countries to provide Latin America and the Caribbean with cutting-edge research about relevant development issues, policy advice to inform their decisions, and technical assistance to improve on the planning and execution of projects. For this, we need people who not only have the right skills, but also are passionate about improving lives. Payment and Conditions: Compensation will be determined in accordance with Bank’s policies and procedures. The Bank, pursuant to applicable policies, may contribute toward travel and moving expenses. In addition, candidates must be citizens of an IDB member country.

 

Visa and Work Permit: The Bank, pursuant to applicable policies, may submit a visa request to the applicable immigration authorities; however, the granting of the visa is at the discretion of the immigration authorities. Notwithstanding, it is the responsibility of the candidate to obtain the necessary visa or work permits required by the authorities of the country(ies) in which the services will be rendered to the Bank. If a candidate cannot obtain a visa or work permit to render services to the Bank the contractual offer will be rescinded

 

Diversity: The Bank is committed to diversity and inclusion and to providing equal opportunities to all candidates. We embrace diversity on the basis of gender, age, education, national origin, ethnic origin, race, disability, sexual orientation, and religion. We encourage women, Afro-descendants and persons of indigenous origins to apply.

Additional Information

• External Opening Date: Jul 26, 2019
• External Closing Date: Aug 23, 2019
• External Contact Email: jobsonline@iadb.org
• External Contact Name: Jobs Online

Archivist, P-3. UNICEF, New York. Open until 28 August 2019

Archivist, P-3, Division of Finance and Administrative Management, New York Headquarters #99343

Job no: 525480
Work type: Fixed Term Appointment
Location: United States
Categories: Information Communication Technology, P-3, Operations and Business Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, hope..


The Division of Financial and Administrative Management (DFAM) has taken on the responsibility for records management in order to lead the operationalizing of the strategy of technology driven records management to achieve the objectives of a centralized Enterprise Content Management (ECM).
The position is strategically situated in DFAM as the focal point for UNICEF’s centrally managed archives. The position is critical in maintaining easy access to UNICEF Archives and plays an important role in (1) managing documents in line with their ongoing usefulness and significance. (2) supporting the identification of archival value based on the administrative, legal, fiscal, evidential, or historical information contained in the records to justify their continued preservation. (3) providing guidance to the UNICEF staff managing archival holdings, on handling of materials containing sensitive information.


How can you make a difference?
Under the direct supervision of the Chief Administrative Management Section(AMS) in DFAM, the incumbent will be part of the team responsible for the management of archival holdings at UNICEF NYHQ and support of the organization's archival function. the key functions of this post are as follows:

• At the direction of Chief, AMS, develop and implement strategies, policies, and procedures for the management of UNICEF’s historical records and artefacts and the facilitation of access to them.
• Support development, implementation and management of a consistent archival program across UNICEF offices globally.
• Manage archival holdings at UNICEF NYHQ, both analogue and digital, in accordance with international standards.
• Manage a Trusted Digital Repository and Archival Management System.
• Develop and implement a digital preservation programme for the UNICEF Archives.
• Support UNICEF-wide initiatives for digital preservation and better management of digital collections.
• Contribute as a subject matter expert to the UNICEF’s information management function in implementing, maintaining, and enforcing records and information management policies across the organization.
• Promote the UNICEF Archives and the archival function both within the organization and in the outside research community.
• Assist the Chief, AMS in managing UNICEF Archives as an organizational unit, as required.
• Perform other related duties, as assigned by the Chief, AMS.

To qualify as an advocate for every child you will have…
Education:
An Advanced university degree (Master’s or higher) in Archival Studies, information management sciences, records management, library management sciences or in a related field with demonstrated expert knowledge of archives- and information management-related international standards, principles and best practices.


Experience:

• A minimum of five (5) years of related work experience in archives management.
• Excellent knowledge of an archival management system (e.g. Atom, Scope Archives, Archives Space, etc.)
• Experience of working with a Trusted Digital Repository (TDR) is an asset.
• Experience of working on large-scale digitization projects for documents and multimedia is an asset.
• Experience of working in an international (preferably a UN) organization is an asset.

Language:
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.


For every Child, you demonstrate…
UNICEF’s core values are Care, Respect, Integrity, Trust and Accountability and core competencies are Communication, Working with People and Drive for Results.  View our competency framework at HERE


The competencies required for this post are:
Leading and supervising (II)
Formulating strategies and concepts (II)
Analyzing (II)
Applying technical expertise (II)
Planning and organising (II)


UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.


UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.


Remarks:
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.


Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: 06 Aug 2019 Eastern Daylight Time

Applications close: 28 Aug 2019 11:55 PM Eastern Daylight Time