|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Special Notice
|
|
|
|
This position is available for
a period of six months with possibility of extension.
Recruitment for
this position is done on a local basis, whether or not the candidate is a
resident of the duty station.
"Passing the Administrative Assessment
Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or
ICTY or the Global General Service Test (GGST) is a prerequisite for recruitment
consideration in the General Service category in the United Nations
Secretariat."
Notes:
• A current staff member who holds a
fixed-term, permanent or continuing appointment may apply for temporary
positions no more than one level above his or her current grade. However, a
current staff member who holds an appointment at the G-6 or G-7 level may also
apply to temporary positions in the Professional category up to and including
the P-3 level, subject to meeting all eligibility and other requirements for the
position. A staff member holding a temporary appointment shall be regarded as an
external candidate when applying for other positions, and may apply for other
temporary positions at any level, subject to section 5.7 below and staff rule
4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the
General Service or related categories may only apply to positions within those
categories. For full information on eligibility requirements, please refer to
section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution
66/234, the General Assembly further “stressed that the Secretary-General should
not recur to the practice of temporarily filling posts in the Professional and
higher categories with General Service staff members who have not passed the
General Service to Professional category examination other than on an
exceptional basis, and requests the Secretary-General to ensure that temporary
occupation of such posts by the General Service staff shall not exceed a period
of one year, effective 1 January 2013…” Consequently, eligible candidates in the
General Service or related categories for temporary job openings in the
Professional category that have not passed the competitive examination may be
selected only on an exceptional basis endorsed by the Office of Human Resources
Management where no other suitable candidate could be identified.
• Upon
separation from service, including, but not limited to, expiration or
termination of, or resignation from, a fixed-term, continuing or permanent
appointment, a former staff member will be ineligible for re-employment on the
basis of a temporary appointment for a period of 31 days following the
separation. In the case of separation from service on retirement, a former staff
member will be ineligible for re-employment for a period of three months
following the separation. This equally applies, mutatis mutandis, with respect
to a former or current staff member who has held or holds an appointment in
another entity applying the United Nations Staff Regulations and Rules and who
applies for a temporary position with the Secretariat.
• Subject to the
funding source of the position, this temporary job opening may be limited to
candidates based at the duty station.
• While this temporary assignment
may provide the successful applicant with an opportunity to gain new work
experience, the selection for this position is for a limited period and has no
bearing on the future incumbency of the post. An external candidate selected for
this position is bound by the prevailing condition of the staff selection system
under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a
temporary appointment who is recruited in the Professional and above categories
on a temporary appointment, and placed on a position authorized for one year or
longer may not apply for or be reappointed to his/her current position within
six months of the end of his/her current service. This provision does not apply
to staff members holding temporary appointments and placed on positions
authorized for one year or more in duty stations authorized for peacekeeping
operations or special political missions.
• The expression “Internal
candidates”, shall mean staff members who have been recruited after a
competitive examination under staff rule 4.16 or after the advice of a central
review body under staff rule 4.15.
• Please note that candidates will be
required to meet the requirements of Article 101, paragraph 3, of the Charter as
well as the requirements of the position. The United Nations is committed to the
highest standards of efficiency, competence and integrity for all its human
resources, including but not limited to respect for international human rights
and humanitarian law. Candidates may be subject to screening against these
standards, including but not limited to whether they have committed, or are
alleged to have committed criminal offences and/or violations of international
human rights law and international humanitarian law.
• For information
on special post allowance, please refer to ST/AI/1999/17. For more details on
the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances
governing staff appointments can be viewed at:
http://www.un.org/hr_handbook/English
|
|
|
|
Org. Setting and Reporting
|
|
|
|
This position is located in
the Archive Unit, Office of Under-Secretary-General, Office of Legal Affairs.
The incumbent reports to the Principal Information Management Assistant.
|
|
|
|
Responsibilities
|
|
|
|
Under the direct supervision
of the Principal Information Management Assistant of the Archive Unit, the
Information Management Assistant will be responsible for the following
duties:
• Analyze and prepare records for digitization; apply
classification to records for filing, access and retrieval.
• Assist Legal
Officers in research queries and retrieval of records and archives.
• Manage
physical and digital records according to their file plan.
• Update and
manage the records’ database and the shared drive.
• Facilitate and prepare
inactive records for transfer the Archives and Records Management Section (ARMS)
using the eForm.
• Provide outreach to OLA staff on recordkeeping practices
and legal research tools.
• Assist in the development of OLA’s records
management policy and practice; assist in the development of OLA’s retention
schedule.
• Identify record sensitivity levels to ensure secure storage.
• Maintain documentation of archives and records management practices within
OLA.
|
|
|
|
Competencies
|
|
|
|
PROFESSIONALISM: Knowledge of
archive and record management best practice;
Ability to undertake
independent research, identify and assess issues and develop accurate retrieval
tools for relevant records; Ability to work under pressure and apply practical
problem-solving skills as needed. Extensive knowledge of the United Nations
policies and procedures for information management. Knowledge of computer
software relevant for application to archives, library, documentation and
recordkeeping is required. Ability to identify clients' needs and matches them
to appropriate solutions. Shows pride in work and in achievements; Demonstrates
professional competence and mastery of subject matter; Is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; Is
motivated by professional rather than personal concerns; Shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations; Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with
agreed strategies; identifies priority activities and assignments; adjusts
priorities as required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; uses time efficiently.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology;
understands applicability and limitation of technology to the work of the
office; actively seeks to apply technology to appropriate tasks; shows
willingness to learn new technology.
|
|
|
|
Education
|
|
|
|
High school or equivalent
diploma. Training in archives and records management is required.
|
|
|
|
Work Experience
|
|
|
|
A minimum of seven years of
experience in archives, records management and related area is required.
Relevant experience within the United Nations common system is desirable.
Experience with managing legal records is desirable.
|
|
|
|
Languages
|
|
|
|
English and French are the
working languages of the United Nations Secretariat. For this post, fluency in
oral and written English is required. Knowledge of French or Spanish is
desirable.
|
|
|
|
Assessment Method
|
|
|
|
Evaluation of qualified
candidates may include an assessment exercise which may be followed by
competency-based interview.
|
|
|
|
United Nations Considerations
|
|
|
|
Candidates will be required to
meet the requirements of Article 101, paragraph 3, of the Charter as well as the
requirements of the position. The United Nations is committed to the highest
standards of efficiency, competence and integrity for all its human resources,
including but not limited to respect for international human rights and
humanitarian law. Candidates may be subject to screening against these
standards, including but not limited to whether they have committed, or are
alleged to have committed criminal offences and/or violations of international
human rights law and international humanitarian law.
The United Nations
shall place no restrictions on the eligibility of men and women to participate
in any capacity and under conditions of equality in its principal and subsidiary
organs. (Charter of the United Nations - Chapter 3, article 8). The United
Nations Secretariat is a non-smoking environment.
Applicants are urged to
follow carefully all instructions available in the online recruitment platform,
inspira. For more detailed guidance, applicants may refer to the At-a-Glance on
"The Application Process" and the Instructional Manual for the Applicants, which
can be accessed by clicking on “Manuals” hyper-link on the upper right side of
inspira account-holder homepage.
Applications are pre-screened by the
system according to the published requirements of the job opening on the basis
of the information provided in the application. In relation to the requirements
of the job opening, applicants must provide complete and accurate information
pertaining to their qualifications, including their education, work experience,
and language skills. Each applicant must bear in mind that submission of
incomplete or inaccurate applications may render that applicant ineligible for
consideration for the job opening. Initial screening and evaluation of
applications will be conducted on the basis of the information submitted.
Applications cannot be amended following submission. Candidates under serious
consideration for selection will be subject to a reference-checking process to
verify the information provided in the application.
Job openings
advertised on the Careers Portal will be removed at midnight (New York time) on
the deadline date.
|
|
|
|
No Fee
|
|
|
|
THE UNITED NATIONS DOES NOT
CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW
MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF
WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS
|
|
|
No comments:
Post a Comment
Note: Only a member of this blog may post a comment.