|
Chief of Section
(Records&Archives)
ORGANIZATIONAL CONTEXT
Reporting
directly to the Director of the Division of External Relations, the Chief of
Section (Records and Archives) heads a team of 12 staff members: four
professionals and eight general services. The Section consists of two units
located in Geneva and Copenhagen. The incumbent is also the line manager of one
general staff in the GSC Budapest.
In order to address the risks related
to unmanaged analogical and digital records, and to be prepared to address the
question of short-term, medium-term and long-term preservation and access
issues, the Chief of Section leads the implementation of UNHCR Global
Information and Records Management and Archives program. Duties are conducted
within the general parameters established for the position by the Director and
the incumbent is responsible for professional direction of the Section.
External and internal relationships and contacts can be listed as
follows:
With Representatives, Line- and Field based Managers, Directors
of Services and Bureaus, and Services involved in the different aspects of
Information management, on the development, design and particularly on the
implementation of related information and records management and archives
programs and policies
With staff of own Section primarily on providing
leadership and strategic direction and supervision of day-to-day functions and
procedures, ensuring adherence to established policies, processes and
procedures.
With external stakeholders, and researchers, on access to
UNHCR Archives.
With counterparts in other UN agencies on the
development or coordination, on improvements or amendments of relevant UN-wide
HR policies as falling into the scope of this function's responsibility.
Representing UNHCR, if required, in applicable fora, academic
institutions, conferences, etc.
FUNCTIONAL STATEMENT
Accountability
- UNHCR captures, selects, preserves, protects and
make accessible, authentic and reliable records created, received or
collected as a result of its global activities in all type of media and systems.
- UNHCR and its global workforce can access all relevant institutional
memory to perform their duties; take informed decisions; external stakeholders
can access documentary evidence of UNHCR present and past activities and
decisions; and, persons of concern have their UNHCR records protected and
accessible in accordance with their rights
Responsibility
- Manage
the Records and Archives Section;
- Lead UNHCR global information and
records management, and archives program of UNHCR;
- Establish UNHCR
strategy regarding the management, preservation and access to UNHCR
institutional memory;
- Oversee the design, implementation and management
of UNHCR global records management and archives program;
- Coordinate the
development, update and issuance of guidance materials, implementation
strategies and training programs related to UNHCR information and records
management and archives programs;
- Oversee the management of UNHCR Archives
and the reference services provided to internal and external researchers;
-
Oversee the Digital Preservation program for all UNHCR digital asset;
-
Represent the Section, and the Division, on matters concerning the overall
direction of UNHCR in terms of information and records management, and archives.
Authority
- Decide on the strategies, guidance materials and
training programs for information and records management; and archives.
-
Approve records disposition and destruction schedules, and authorize records
destruction.
- Enforce global compliance with UNHCR¿s policies, procedures
and standards governing information and records management, and archives.
-
Decide on the access of UNHCR records to internal and external users in
accordance with the UNCHR Access Policy.
- Decide on the implementation of
the most appropriate UNHCR information and records management, and archival
standards.
- In collaboration with DIST, determine the ICT platforms that
should support the information and records management, archives management and
digital preservation of UNHCR digital assets.
- Represent the Section and
the Division in meetings and fora related to the functions.
ESSENTIAL
MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
- Advanced
University Degree in archival management; or in history or related discipline
with a concentration in archival management; or in history or related discipline
with additional training as provided by universities and/or professional
archival associations.
- Minimum of 15 years previous relevant professional
job experience including at least 10 years in an international capacity.
-
Familiarity with current trends in modern archives and information and records
management, as well as a thorough knowledge of archives and records management
methodologies.
- Excellent knowledge of English and working knowledge of
another UN language, preferably French.
DESIRABLE QUALIFICATIONS &
COMPETENCIES
- Languages in addition to English and French are an
asset.
|
No comments:
Post a Comment
Note: Only a member of this blog may post a comment.