Tuesday, June 23, 2015

Head, Documents Registration and Archiving, P-4. OPCW, The Hague. Open until 16 August 2015

Post Level : P-4Closing Date : 16 August 2015
Vacancy Ref : E-VER/DEB/HDRA/F0222/P-4/33/04-15
Branch : Declarations Branch
Division : Verification Division
Date : 17 June 2015
This fixed-term appointment is for a duration of three years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
Principal Functions Requirements
Under the general supervision of the Head, Declarations, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties:

1 Lead the custodianship of all OPCW classified information and all verification-related information, in all formats.
• Supervise the maintenance and accuracy of the current central register of all OPCW classified information and all verification-related records.
• Supervise the implementation and maintenance of a regime of periodic update/inventory.
• Responsible for the development, implementation and maintenance of a preservation/conservation programme for the hard copy archives and the digital repository.
• Lead the development and implementation of mechanisms for maximizing (subject to confidentiality strictures) access to records;
• Manage the development of mechanisms to allow the transition of the archives into an historical collection.

2 Lead the development, implementation and maintenance of a broad information management programme in Verification, including the management of undocumented information at all stages of their life-span.

3 Manage the Secure Archives team, and the information services.
• Responsible for the efficient and effective service provided by the unit to the end users.
• Ensure compliance of the unit with all the requirements of the confidentiality regime.
• Ensure that all documentation related to the functioning of the Secure Archives is up to date, and make recommendations regarding changes to the documentation of the confidentiality regime.
• Manage the review of the business processes within the Secure Archives and ensure that the business processes are fit for purpose.

4 Ensure that technical requirements for all aspects of the information centre’s activities are in place and regularly reviewed.
• Review all applications through which the section carries out its responsibilities.
• Research and propose new applications, procedures or equipment to deliver improvements to existing services, or to offer new ones.

5 Provide professional advice and guidance to Verification and, as required, to the organisation on any aspect of information management.

6 Additional Responsibilities.
• Serve as a permanent member of OPCW’s Quality Management System Technical Committee.
• Serve as a permanent member of OPCW’s Records Management Taskforce.
• Chair the Information Managers in International Organisations (IMIO) best practice group
• Act as Head of the Declarations Branch on request, and assume the responsibilities of the post.

7 Other duties, as required

Knowledge and Skills
Education (Qualifications): Advanced University degree in information, records or archives management. A first level university degree in combination with qualifying experience (minimum 9 years) in a range of information management sectors may be accepted in lieu of the advanced university degree. An equivalent or specialised training in combination with qualifying experience (minimum 13 years) may be accepted in lieu of a university degree.

Essential: In-depth knowledge of modern information, records and archives management concepts, methodologies and techniques.

Skills and Abilities (key competencies):
• Leadership and management skills:
- Team management experience
- Ability to provide technical leadership in overseeing the fields of information, records and archives management.
- Proven supervisory skills including demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan and those under his/her supervision.
• Relevant experience and skills in designing and using modern information, records and archives management systems are essential; in-depth knowledge of databases, statistical tools and reporting applications such as Cognos Reportnet is highly desirable.
• Ability to preparer reports, Quality System Documents and other official documents.
• Appreciation of the need to observe confidentiality in a highly-sensitive work area.
• Good planning and organisational skills.
• Excellent interpersonal and communication (verbal and written) skills.
• Strong customer focus.
• Commitment to continuous learning.
• Personal qualities should include tact, accuracy and discretion and the ability to work harmoniously in a multi-cultural environment and create a positive and productive team environment.
Essential: At least 7 years’ experience in information management, including document, records and archives management.
Desirable: Practical experience in business process analysis and design is highly desirable. Practical experience in writing reports in Cognos Reportnet would be an asset. Training and experience in project management will be an asset, as would experience of delivering an information service.
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the June 2015 rate of 32.0%.
With Dependants No Dependants
Annual Salary $73,338$68,294
Post Adjustment $23,468$21,854
Total Salary $96,806$90,148
Currency USD
Interested applicants who are unable to submit an application online at www.opcw.org, due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.

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