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Special Notice
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The funding for this position
is of a temporary nature.
Staff Members are subject to the authority of
the Secretary-General and to assignment by him or her. In this context, all
staff are expected to move periodically to new functions in their careers in
accordance with established rules and procedures.
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Org. Setting and Reporting
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This position is located in
the Counter-Terrorism Committee Executive Directorate (CTED), set up to support
the Security Council's Counter-Terrorism Committee. The incumbent reports to the
Head of Administration, Administration & Information Office, CTED.
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Responsibilities
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Under the overall supervision
of the Head of Administration, the incumbent will:
1. Manage and
maintain CTED’s Electronic Document and Records Management System (EDRMS) and
UniteDocs;
2. Provide guidance and support for the use of the EDRMS;
3.
Ensure electronic record keeping system standards and compliances are met;
4. Manage document retention schedule and liaise with records-creating
offices on the transfer and/or disposal of records;
5. Troubleshoot and
resolve user problems;
6. Evaluate adequacy of existing records management
and reference tools and support the deployment of newer related systems;
7.
Research, analyze and evaluate new applications of information technology
relevant to information and document management and make recommendations for
their deployment;
8. Maintain and update the of content on the CTED
intranet, website and secure document tracking site (eRoom and UniteConnections)
in keeping with CTED information management and dissemination model;
9.
Manage system upgrades and migration for digital archives databases;
10.
Ensure that both restricted and non-restricted online information is
appropriately arranged and secured;
11. Provide assistance with periodic
system upgrades and problem-solving;
12. Perform any other duties as
required.
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Competencies
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Professionalism:
Knowledge
of information management and record keeping in electronic media. Ability to
provide maintenance and disposition of records, including appraisal and
migration management; records preservation and description; and research
practices. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
Planning&
Organizing:
Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required;
allocates appropriate amount of time and resources for completing work; foresees
risks and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Teamwork: Works
collaboratively with colleagues to achieve organizational goals; solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
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Education
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An advanced university degree
(Master's degree of equivalent) in computer science, information systems,
systems development or related field. A first-level university degree in
combination with an additional two years of qualifying experience may be
accepted in lieu of an advanced university degree.
A first-level degree
and no experience will be accepted for candidates who have passed the United
Nations Young Professionals Programme Examination (YPP), the United Nations
National Recruitment Examination (NCRE) or the General Service to Professional
Examination (G to P).
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Work Experience
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A minimum of two years of
progressively responsible experience in information management, web-related
development and implementation and maintenance of information systems or related
area is required.
No experience is required for candidates who have
passed the United Nations Young Professionals Programme Examination, United
Nations National Competitive Recruitment Examination (NCRE) or the General
Service to Professional Examination (G to P).
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Languages
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English and French are the
working languages of the United Nations Secretariat. For the post advertised,
fluency in English (oral and written) is required. Knowledge of another UN
official language is an advantage.
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Assessment Method
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Evaluation of qualified
candidates may include an assessment exercise which may be followed by
competency-based interview.
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United Nations Considerations
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Candidates will be required to
meet the requirements of Article 101, paragraph 3, of the Charter as well as the
requirements of the position. The United Nations is committed to the highest
standards of efficiency, competence and integrity for all its human resources,
including but not limited to respect for international human rights and
humanitarian law. Candidates may be subject to screening against these
standards, including but not limited to whether they have committed, or are
alleged to have committed criminal offences and/or violations of international
human rights law and international humanitarian law.
The United Nations
shall place no restrictions on the eligibility of men and women to participate
in any capacity and under conditions of equality in its principal and subsidiary
organs. (Charter of the United Nations - Chapter 3, article 8). The United
Nations Secretariat is a non-smoking environment.
Applicants are urged to
follow carefully all instructions available in the online recruitment platform,
inspira. For more detailed guidance, applicants may refer to the At-a-Glance on
"The Application Process" and the Instructional Manual for the Applicants, which
can be accessed by clicking on “Manuals” hyper-link on the upper right side of
inspira account-holder homepage.
Applications are pre-screened by the
system according to the published requirements of the job opening on the basis
of the information provided in the application. In relation to the requirements
of the job opening, applicants must provide complete and accurate information
pertaining to their qualifications, including their education, work experience,
and language skills. Each applicant must bear in mind that submission of
incomplete or inaccurate applications may render that applicant ineligible for
consideration for the job opening. Initial screening and evaluation of
applications will be conducted on the basis of the information submitted.
Applications cannot be amended following submission. Candidates under serious
consideration for selection will be subject to a reference-checking process to
verify the information provided in the application.
Job openings
advertised on the Careers Portal will be removed at midnight (New York time) on
the deadline date.
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No Fee
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THE UNITED NATIONS DOES NOT
CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW
MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF
WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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