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Special Notice
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This "Recruit from Roster" job
opening is only open to roster applicants who are already placed on pre-approved
rosters, following a review by a United Nations Central Review Body. Only
roster applicants who were placed on rosters with similar functions at the same
level are considered to be eligible candidates. Eligible applicants receive an
email inviting them to apply. Rostered applicants are encouraged to apply only
if they are interested and available to take up the position at the duty
station/s specified in the Job Opening. Applying to this job opening carries an
expectation to accept the offer, if selected.
The appointment is limited to
the Mechanism for International Criminal Tribunals. Appointment of the
successful candidate on this position will be limited to the initial funding of
the post. Extension of the appointment is subject to the extension of the
mandate and/or the availability of funds. As the international tribunals are not
integrated in the Secretariat, UN Staff Members serve on assignment or
secondment from their parent department/office if selected. Appointments of
staff members in the United Nations are subject to the authority of the
Secretary-General. Staff Members are expected to move periodically to new
functions in accordance with established rules and procedures, and may in this
context be reassigned by the Secretary-General throughout the Organization based
on the changing needs and mandates.
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Org. Setting and Reporting
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The position of Digital
Archivist is located in the Mechanism Archives and Records Section, Registry,
Arusha Branch. Under the supervision of the Deputy Chief Archivist, the
incumbent will be responsible for the management of the digital records of the
Mechanism for International Criminal Tribunals (“Mechanism”) and the digital
component of the archives of the International Criminal Tribunal for Rwanda
(“ICTR”) and the International Criminal Tribunal for the former Yugoslavia
(“ICTY”).
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Responsibilities
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• Contribute to the
development of strategies, policies and procedures for the management of
Mechanism records. Implement strategies, policies and procedures, in
collaboration with the other Archivists.
- Advise Mechanism officials and
staff on digital recordkeeping issues and practices.
- Plan, organise,
monitor and evaluate digital recordkeeping improvement projects, contributing to
feasibility studies, analysis, design, development and implementation and
assisting with recruitment/procurement of specialist skills or materials.
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Plan, organise, monitor and evaluate the development and delivery of digital
recordkeeping training programmes for Mechanism staff.
• Contribute to
the development and implementation of strategies, policies and procedures for
the management of the archives of the ICTR and ICTY and the provision of access
to them. Implement strategies, policies and procedures, in collaboration with
the other Archivists and the Associate Research Officer.
- Plan, organise,
lead, monitor and evaluate work on acquisition, accessioning, arrangement and
description, storage, preservation and conservation of digital archives.
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Plan, organise, lead, monitor and evaluate work on preparation and dissemination
of finding aids for digital archives.
- Advise on and recommend measures to
enhance the accessibility of digital archives.
- Advise on the determination
of requests for access to digital archives. If access is approved, provide
access, and information and assistance to requesters, in collaboration with the
Associate Research Officer.
- Assist in advocacy and outreach programmes.
Conduct research and prepare presentation and publicity material.
•
Contribute to the development and implementation of the Mechanism’s digital
preservation programme.
- Research, analyse and evaluate new systems or
tools for the management of digital archives, and make recommendations for their
deployment.
- Ensure that digital repositories are developed and managed in
accordance with required standards.
- Plan, organise, lead, monitor and
evaluate work on ingest, curation and preservation of digital content, primarily
in the Arusha Branch, including digital forensic activities.
- Plan,
organise, lead, monitor and evaluate work on delivery of digital content to
discovery and delivery platforms.
• Participate in the implementation of
the Mechanism’s information security and access regime. Liaise with client
offices regarding information security classification, and implement decisions
on classification / declassification, in collaboration with the relevant Legal
Officer and Associate Research Officer.
• Contribute to the development
and implementation of the Section’s plans for disaster preparedness, response
and recovery.
• Supervise, guide and train support staff. Supervise
the work of contractors and consultants.
• Contribute to the continuous
improvement of the Section’s operations and services by: keeping abreast of
professional developments; supporting audits of the Section’s work;
participating in internal reviews of the Section’s work, recommending
improvements and implementing approved initiatives.
• Assist the Chief /
Deputy Chief Archivist in planning, budgeting, procurement, finance, human
resources or facilities management, as required.
• Perform other
duties, as required.
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Competencies
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• Professionalism –
Demonstrable knowledge of recordkeeping theory and practice, and of established
standards in records management and archives management. Demonstrable knowledge
of current standards, best practices and trends in digital preservation and
digital recordkeeping. Ability to advise on recordkeeping technology based on
analysis of organisational objectives. Demonstrable conceptual, analytical and
evaluative skills. Ability to conduct research and analysis, and formulate and
present recommendations. Commitment to implementing the goal of gender equality
by ensuring the equal participation and full involvement of women and men in all
aspects of work. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations.
• Teamwork – Works collaboratively with colleagues to
achieve organisational goals; solicits input by genuinely valuing others' ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision, even
when such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.
• Technological Awareness – Keeps abreast of available technology;
understands applicability and limitations of technology to the work of the
office; actively seeks to apply technology to appropriate tasks; shows
willingness to learn new technology.
• Managing Performance – Delegates
the appropriate responsibility, accountability and decision-making authority;
makes sure that roles, responsibilities and reporting lines are clear to each
staff member; accurately judges the amount of time and resources needed to
accomplish a task and matches task to skills; monitors progress against
milestones and deadlines; regularly discusses performance and provides feedback
and coaching to staff; encourages risk-taking and supports creativity and
initiative; actively supports the development and career aspirations of staff;
appraises performance fairly.
• Judgement / Decision-making – Identifies
the key issues in a complex situation, and comes to the heart of the problem
quickly; gathers relevant information before making a decision; considers
positive and negative impacts of decisions prior to making them; takes decisions
with an eye to the impact on others and on the Organisation; proposes a course
of action or makes a recommendation based on all available information; checks
assumptions against facts; determines that the actions proposed will satisfy the
expressed and underlying needs for the decision; makes tough decisions when
necessary.
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Education
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Advanced university degree in
archival science, records management, information management or related field.
A first level university degree in combination with two additional years of
qualifying experience may be accepted in lieu of an advanced university
degree.
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Work Experience
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Minimum of five years of
progressively responsible experience in archives management, records management
or information management. Experience of managing digital records and archives,
including digital preservation, is required. Experience of strict information
security regimes is highly desirable. Experience with international tribunals
or national courts is desirable. Experience in project management is an
asset.
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Languages
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English and French are the
working languages of the Mechanism. For the post advertised, fluency in oral
and written English is required. Working knowledge of French is
desirable.
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Assessment Method
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There may be a technical test
and / or a competency-based interview.
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United Nations Considerations
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Candidates will be required to
meet the requirements of Article 101, paragraph 3, of the Charter as well as the
requirements of the position. The United Nations is committed to the highest
standards of efficiency, competence and integrity for all its human resources,
including but not limited to respect for international human rights and
humanitarian law. Candidates may be subject to screening against these
standards, including but not limited to whether they have committed, or are
alleged to have committed criminal offences and/or violations of international
human rights law and international humanitarian law.
The United Nations
shall place no restrictions on the eligibility of men and women to participate
in any capacity and under conditions of equality in its principal and subsidiary
organs. (Charter of the United Nations - Chapter 3, article 8). The United
Nations Secretariat is a non-smoking environment.
Applicants are urged to
follow carefully all instructions available in the online recruitment platform,
inspira. For more detailed guidance, applicants may refer to the At-a-Glance on
"The Application Process" and the Instructional Manual for the Applicants, which
can be accessed by clicking on “Manuals” hyper-link on the upper right side of
inspira account-holder homepage.
Applications are pre-screened by the
system according to the published requirements of the job opening on the basis
of the information provided in the application. In relation to the requirements
of the job opening, applicants must provide complete and accurate information
pertaining to their qualifications, including their education, work experience,
and language skills. Each applicant must bear in mind that submission of
incomplete or inaccurate applications may render that applicant ineligible for
consideration for the job opening. Initial screening and evaluation of
applications will be conducted on the basis of the information submitted.
Applications cannot be amended following submission. Candidates under serious
consideration for selection will be subject to a reference-checking process to
verify the information provided in the application.
Job openings
advertised on the Careers Portal will be removed at midnight (New York time) on
the deadline date.
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No Fee
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THE UNITED NATIONS DOES NOT
CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW
MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF
WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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