Monday, April 13, 2015

Information Management Specialist. IOC, Lausanne. Open until 19 April 2015

Function Information Management Specialist :   Mission
Help to ensure the availability, integrity and optimum use of the IOC’s internal information and knowledge.
Ensure optimum integration between information management and applications.

Each employee is responsible for the smooth running of his or her section and for keeping his or her competences up to date in line with the IOC’s training policy.
In addition, each employee may be asked to take on responsibilities other than those required by the job if particular circumstances so require.

Status : Temporary
Activity level : 100%

Main responsibilities

- Contributes to the management of key information for the organisation and is responsible for optimising and progressing its management in line with strategy developments and business needs.

o Manages the legal and financial information (contracts, invoices, etc.).

o Manages the reference information.

o Conducts regular analyses and proactively proposes developments and solutions.

o Manages the flows of incoming and outgoing information.

- Acts as the contact point for the departments on information and knowledge management matters in order to provide them with optimum support.

- Takes part in the unit’s projects and activities and contributes to their management; prepares roadmaps; plans and follows up deliverables.

- Contributes to the definition, dissemination and adoption of best practices in the area of information and knowledge management.

- Contributes to the processing of information entrusted to enable the IOC to make use of this in the framework of its activities.

Education; language and IT competences

- Information and knowledge management training (university degree, HES or equivalent).

- Meaningful and relevant experience in the field of information and knowledge management (three years), and in particular records management.

- Experience of project management.

- Experience of using content management tools such as LiveLink and SharePoint.

- Knowledge of other platforms – portals and extranets – would be an asset.

- Good knowledge of new trends in both technology and services, with a strong ability to adapt, would be an asset.

- Excellent written and spoken knowledge of French and English.

Technical, organisational and personal competences
- Strong professional ethics; excellence; discretion; diplomacy, tact and loyalty. Respect for the confidentiality of sensitive information.

- At ease working in a team; ability to work in a dynamic environment and maintain team spirit, whilst respecting deadlines; spirit of cooperation and transfer of knowledge.

- Sense of initiative and service orientation.

- Ability to organise personal schedule in response to differing demands.

- Attention to detail. Keen sense of priorities to ensure efficient management of deliverables; diligence in following through the tasks entrusted.

- Precision, speed and efficiency in executing the tasks entrusted. Flexibility with regard to working hours and ability to cope with stress.

- Ability to play an active part in setting common objectives, get involved and respect the contributions of all team members.

- Excellent command of the institutional tools and respect for the internal usage rules (LiveLink, Outlook, etc.).

Behaviour and attitude

- Respect for the Olympic values and internal rules of conduct, and all the instructions and procedures in place (information security, Code of Ethics, etc.).

- Collaboration and transfer of knowledge.

- Autonomy and sense of initiative.

- Positive attitude, open-mindedness, enthusiasm.

- Service orientation and sense of interpersonal relations; ability to consider interpersonal differences as an added value and to interact constructively with all types of people.

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