Dispute Settlement Registrar Assistant. WTO, Geneva. Open until 30 April 2015

Vacancy Notice No.: EXT/T/15-05 Title: Dispute Settlement (DS) Registrar Assistant Grade: 3 Contract Type: Temporary appointment Issued On: 14 April 2015                                       Application Deadline (CET): 30 April 2015 Division: Legal Affairs Duration: Six months

The WTO is looking for a temporary Dispute Settlement (DS) Registrar Assistant in the Legal Affairs Division.

General Functions Under the guidance of the Dispute Settlement (DS) Registrar, the incumbent may be asked to undertake some of the following tasks in the DS Registry: 1. Review archived dispute files (both paper and electronic copies) to ensure they are in line with the standards set by the WTO Archive Unit. This task may include reviewing the content of dispute record boxes (submissions, exhibits and annexes), and saving specific files in the Records Management Application (RMA). 2. Fulfil various basic functions for the Digital Dispute Settlement Registry software application (DDSR), including: a) updating the inactive disputes docket sheets to make them conform to the DDSR standards; b) formatting DDSR technical assistance material (slides, mock cases, etc.); c) creating new accounts; and d) assisting in the launch of the DDSR pilot project. 3. Maintain filing systems; file and retrieve correspondence and documents in established filing systems; help prepare official records for appeal; and retrieve and send official records to archives using the RMA. 4. Process dispute settlement communications from delegations. The task will include organizing files, processing incoming correspondence, sending physical and electronic documents to dispute settlement panelists, keeping DS Registry records (including docket sheets).

REQUIRED QUALIFICATIONS

Education: Completion of secondary education. Clerical and/or document management training or experience. Specific post-secondary training in clerical and/or document management skills or paralegal, legal secretary or other specialized legal studies would be an asset.

Knowledge and skills: Good knowledge of standard WTO software applications (Microsoft Word, Excel, and Outlook). Ability to work as a member of a team; to work harmoniously with Secretariat Staff in a multi-cultural environment; and to work efficiently and independently. Knowledge of the WTO in general and WTO dispute settlement procedures in particular would be an asset.

Work Experience: 2 to 3 years' relevant experience in office administration and record keeping, including filing, in a legal setting, in the private or public sector, or in an international organization.

Languages: Excellent speaking and reading skills in English. Spanish would be an asset.

Additional Information: Only applications from nationals of WTO Members will be accepted.

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement.