Knowledge Management Assistant, G-6. UNFCCC, Bonn. Open until 29 September 2010

UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat

VACANCY ANNOUNCEMENT
SUSTAINABLE DEVELOPMENT MECHANISMS (SDM) PROGRAMME
Organization and Stakeholder Development Unit
VACANCY ANNOUNCEMENT NO: VA 10/071/SDM
PUBLICATION/TRANSMISSION DATE: 31 August 2010
DEADLINE FOR APPLICATION 29 September 2010
TITLE AND GRADE: Knowledge Management Assistant, G-6
POST NUMBER: CDM-2933-V550-G6-001
INDICATIVE ANNUAL SALARY: Euro 38,112 net, plus UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
The Sustainable Development Mechanisms (SDM) Programme supports the implementation of the Kyoto mechanisms, the Clean Development Mechanism (CDM) and Joint Implementation (JI). The Organization and Stakeholder Development unit provides reference and technical support to the two substantive sub-programmes, the Clean Development Mechanism (CDM) and Joint implementation (JI).
Responsibilities
Under the direct supervision of the Information Management Officer, the incumbent will review all documents before each Panel and Working Group established by the CDM Executive Board, apply official formatting rules, index, catalogue that material to ensure that all inputs prepared by the Board’s or JISC’s support structure are adequately recorded in the CDM catalogue of decisions. The incumbent will also be responsible for maintaining electronic and paper records of SDM activities in accordance with established retention/disposal policies. The particular duties include:
1. Ensure correct full-text-on-line cataloguing of CDM and JI official documents relating to the established CDM and JI Panels and Working Groups, including cleaning, formatting, indexing, classifying and cataloguing such documents into the official online catalogue of decisions and performing original cataloguing.
2. Maintain and assist in enhancing record databases, conduct complex searching and researching to establish appropriate form of main entries, update the controlled vocabulary and authority files to include new terminology and metadata, and update and maintain indexing and cataloguing manuals and other support files relating to the on-line catalogue, web site and database repository.
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3. Prepare for migration into secretariat-wide record-keeping systems the records and archives of SDM records of operational or historical value, including categorizing, indexing, preserving, disposing, storing or retrieving.
4. Provide reference services, guidance and training to internal and external clients, assist in preparing training materials, user guides and searching aids.
6. Contribute to preparing programme-internal procedures regarding compliance with best practice in records management and secretariat-wide policies on records management and confidentiality.
Requirements
• Completed secondary education. Training in library science, information services or related field.
• At least seven (7) years of progressively responsible experience, preferable in the UN system, in the field of library work or knowledge management or related field. Experience in content management of website highly desirable.
• Knowledge of automated information systems as applied to libraries and/or information networks, including web-related skills. Very good researching skills.
• Knowledge of the mandate and work processes of the constituted bodies (JI and CDM) as well as of the SDM programme is an advantage.
• Proficiency in English written and spoken, working knowledge of other United Nations language and German desirable.
Evaluation criteria
Professionalism:
Very good understanding of the functions, organization and procedures of the secretariat, ability to demonstrate considerable initiative, effective research and problem solving skills.
Communication:
Excellent communication skills (spoken and written) in English and other languages as required by post, ability to draft and edit documents and correspondence on a range of topics.
Planning & Organizing:
Excellent organizational skills, ability to prioritise own work programme and that of more junior staff, ability to deliver assignments in a timely and efficient manner.
Client (service) oriented:
Ability to demonstrate a service-oriented approach to tasks.
Teamwork:
Very good interpersonal skills, ability to establish and maintain effective working relations in a multi-cultural environment.
Technological awareness:
Fully proficient computer skills and use of software such as Word (including document formatting), Excel and Power Point, internal databases and other relevant software applications; depending on assignment, advanced skills in specific applications may be required.
Commitment to Continuous learning:
Proactive and mature attitude towards self-development.



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To apply
Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. This post is for local recruitment only. All travel, interview and relocation costs incurred to take up an appointment at the duty station in Bonn are at the expense of the applicant.
2. We will confirm your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.