Information Management Officer, P-3 (Electronic Records Specialist). ICTR, Arusha. Open until 22 October 2010

UNITED NATIONS NATIONS UNIES
Ref. No.:
TEMPORARY VACANCY ANNOUNCEMENT
P-3 Information Management
Officer (Electronic Records
Specialist)
TVA Grade Level Functional Title
International Criminal Tribunal for Rwanda (ICTR)/Registry
Department/Office/Division
Information Management
Occupational Group (See list on last page)
P-2/P-3 22 October, 2010
Open to
(Current Grade of Applicant)
Deadline
(DD/MM/YYYY)
Service/Section: Registry Estimated Start Date: 01/01/2010
Duty Station: ICTR Arusha Possibility of Extension? YES NO
Duration: 6 months Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
The Information Management Officer (Electronic Records Specialist) will be responsible for the following duties:
• to provide support to ICTR in preparing and making ready its electronic information systems (containing records and
potential archives) for transfer to the residual mechanism or designated custodian of its records in a manner commensurate with
current practice within the UN system and international best practice for records and archives preservation and access over time
• to conduct a comprehensive review of existing electronic information systems tribunal-wide to cover both structured and
unstructured data
• to document fully existing systems including details of software, technologies, recordkeeping functionality and
information security protocols
• to apply ICTR business classification and retention policy to ICTR electronic information systems in order to identify
those that need to be prepared for transfer to the residual mechanism, those which can be eliminated at end of mandate and those
which can be destroyed immediately
• to prepare digital records created in diverse systems within ICTR for integration into the electronic recordkeeping systems
of the residual mechanism or designated custodian of its records
• to implement disposal of those records which can be destroyed immediately and prepare those which can be eliminated at
end of mandate
• to draft procedures and guidelines for marking sensitive information which is in digital form.
The work implies constant interaction with the following:
• Managers and adjunct staff across all of the organs of the ICTR
• Information Management Officers as well as Information Management Assistants, Records Managers and Archivists and
IT specialists within the ICTR
• Information management officer/Tribunals Coordination Information Management Officer who will facilitate liaison with
o OLA
o Other stakeholder groups including ICTY
• Information Management Officers as well as Information Management Assistants, records managers and archivists within
UN ARMS
2 P.315 (3-09)
COMPETENCIES
Professionalism: Knowledge of archives management, recordkeeping and information management. Professional knowledge in
recordkeeping and electronic records, systems and storage media formats, preservation, migration management and digital
multimedia formats. Highly developed conceptual, analytical and innovative problem-solving ability; demonstrated ability to
handle complex business process and information integration issues.
Planning and Organizing: Ability to establish priorities and to plan, coordinate and monitor own work plan.
Technology Awareness: In-depth knowledge and experience of relevant technology and its application in archives and
recordkeeping.
Communication: Demonstrable ability to write in a clear and concise manner and communicate effectively orally. Ability to
prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information,
making and defending recommendations.
Teamwork: Demonstrated interpersonal skills and ability to establish and maintain effective working relations.
3 P.315 (3-09)
For Managerial Positions:
QUALIFICATIONS
Experience: At least five years of progressively responsible professional experience in modern archives, recordkeeping and/or
information management functions. Experience must include information management and preservation of electronic records, with
emphasis on migrating and maintaining digital records and archives and applying information technology to archives and
recordkeeping functions.
Education: Advanced university degree (Masters Degree) with specialization in archival or information science, information
systems, systems analysis and design or related field
Languages: Fluency in oral and written English or French; knowledge of a second official UN language is an advantage.
Other Skills: Other skills: Strong understanding of databases and applied knowledge of a variety of digital content formats and
standards (e.g. XML, .jpg, PDF) in relation to digital preservation and access is required. Comprehensive knowledge of the
Organization’s information management/information technology and related information systems, policies, procedures and
practices is desirable.
ADDITIONAL COMMENTS
Please state in cover letter why you are suited for the position.
P.315 (3-09)
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: Two latest ePAS
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Catherine Hare Email Address: harec@un.org
Copy (cc): Email Address:
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Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work
experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have
been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of
the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary
vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade
may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.