Register Assistant - Technical Unit, AST2. CPVO, Angers. Open until 29 October 2010

VACANCY NOTICE N° CPVO/TA/2010/002
Register assistant - Technical Unit M/F
Grade AST 2

1. THE JOB
The Community Plant Variety Office (CPVO) is organising the current call for expressions of interest to constitute a reserve list, on the basis of qualifications and interview, for the post of a Register assistant - Technical Unit M/F AST 2. It is a full time temporary agent post with an initial duration of 4 years. The contract is renewable for 4 years. An eventual second renewal will lead to a contract of indefinite duration.
The Register assistant will work in the Technical Unit of the Agency on activities related to the processing of applications for Community Plant Variety Rights. The staff member will be in charge of:
- Scanning of documents
- Sending out pieces of communication
- Filing digital documents in the electronic document management system of the Office
- Opening new paper applications
- Updating the client database
- Maintaining archive rooms organized
- Preparing documents for public access
- Other, related activities.

2. FORMAL REQUIREMENTS
The candidate must fulfil the requirements set out below.
2.1 General conditions
- Be a national of a Member State of the European Union1
- Enjoy your full rights as a citizen ,
- Have fulfilled any obligations imposed by the laws concerning military service,
- Produce the appropriate character references as to your suitability for the performance of your duties,
- Be physically fit to perform your duties,
- Have a thorough knowledge of one of the languages of the European Union2 and a satisfactory knowledge of another.
2.2 Qualifications
a) a level of post-secondary education attested by a diploma,
Or
b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

1 The Member States of the European Union are: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, and United Kingdom.

2 Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.

2.3 Experience
To qualify for this profile (AST 2), the candidate must have at the closing date for applications a total professional experience3 of at least one (1) year if he/she has a post-secondary education diploma, and four (4) years if he/she does not have such a diploma. Of the total professional experience at least 1 year must be in relation to the job requirements.

3. SELECTION
If the candidate meets the formal requirements set out above, he/she will be assessed in view of selection for interview on the basis of the following criteria:
- The academic and professional qualifications and their relevance to the tasks listed in section 1. “THE JOB” above.
- The professional experience: the range of fields covered; the type and level of work done; and its relevance to the tasks listed in section 1. “THE JOB” above.
The following will be considered as assets:
- Practical experience in similar positions
- Profound knowledge of the English language
- Profound knowledge of any further Community language and in particular Dutch and /or German
- Experience of working in a multilingual environment
- Excellent mastery of standard computer applications and experience in database management and e-document management systems. Sense of organisation and attention to details.

4. INTERVIEW
If selected for an interview, candidates will be assessed in the interview on the following criteria:
- Ability to communicate effectively in written and spoken English
- Ability to communicate effectively in any other Community language as indicated in the application form
- Good master of software tools
- Capacity for teamwork in a multicultural environment
- Interpersonal skills
- Organisational ability and attention to detail

5. PLACEMENT ON THE RESERVE LIST
The candidates who are judged to be the most suitable on the basis of the criteria listed in both 3 and 4 above will be placed on the reserve list.

6. INFORMATION
The text of this Vacancy Notice contains all the information required. If you nevertheless have a question, you may send an e-mail to Vacances@cpvo.europa.eu
3 Only relevant professional experience acquired after achieving the minimum qualification stated in 2.2 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter shall be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification stated in 2.2 shall be taken into consideration. Professional activities pursued part-time shall be calculated pro rata, on the basis of the percentage of full-time hours worked. A given period may be counted only once.

7. CLOSING DATE FOR APPLICATIONS:
29/10/2010
The applications (CPVO application form, letter of motivation & CV) should be addressed by e-mail only to,
Vacances@cpvo.europa.eu.
Incomplete applications will automatically be excluded from the selection procedure.
The CPVO application form can be found on the web site of the Office (www.cpvo.europa.eu) or received upon request from the Human Resources Service of the CPVO.