Information Management Officer, P-3. UNAKRT. Open until 16 October 2010

Information Management Officer (Records and Archives Management) , P-3
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DEADLINE FOR APPLICATIONS: 16 Oct 2010
DATE OF ISSUANCE: 16 Sep 2010
ORGANIZATIONAL UNIT: Department of Economic and Social Affairs
DUTY STATION: Phnom-Penh
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-DESA-424779-S-PHNOM-PENH


The initial appointment is limited for a duration of one year only. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. Appointment limited to the United Nations Assistance to the Khmer Rouge Trials (UNAKRT).


Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info


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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
UNAKRT represents the international side of the 'hybrid' court known as the Extraordinary Chambers in the Courts of Cambodia(ECCC). Under the terms of Agreement between the United Nations and the Royal Government of Cambodia, the Extraordinary Chambers will bring to trial senior leaders of Democratic Kampuchea and those who were most responsible for the crimes and serious violations of Cambodian penal law, international humanitarian law and custom, and international conventions recognized by Cambodia, that were committed during the period from 17 April 1975 to 6 January 1979. Under the overall guidance of the Deputy Director of Admininistration, and the direct supervision of the Chief of the Court Management Section, the incumbent shall be responsible for the following duties: Maintain, plan and develop the ECCC’s integrated records and archives system to ensure access to reliable, authentic records that serve as evidence of the ECCC’s decisions, activities and operations; Develop and revise records and archives policies, tools, procedures and standards for the organisation; Provide training and advice to ECCC staff on records, archives and information management issues, with special emphasis on the judicial records and its dissemination and preservation; Plan, implement and manage the ECCC’s electronic records management system and ensure the accurate capturing, storage, data entry, security, retrieval of and access to the records in the system; Coordinate with the Information Communication Technology section to ensure system administration of the electronic records management system; Evaluate and recommend solutions for the disposal and/or long term preservation of ECCC records, according to established policies and procedures; Design, implement and monitor projects undertaken to extend and promote records and archives services and specifically the digitisation of magnetic, paper and microfiche/microfilm data to guarantee accessibility of these through the electronic records management system; Coordinate the redaction of information to be disclosed or further disseminated, applying retention policies and security restrictions on the records of the ECCC; Perform the role of document control coordinator for the Translation Unit; Participate in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support; Manage records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assure that retention schedules, registration and physical aspects of records transfers meet established standards; oversee space management and commercial storage contracts; Understands, keeps current with and applies preservation techniques and strategies for records in all media; Perform and supervise reference functions by advising internal and external users about records holdings and accessibility, maintaining communications with other information management networks and records and archives specialists; Assist in programme administration, including provision of assistance to or supervision of contractual employees staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc; Perform other related duties, as required.

Competencies
_PROFESSIONALISM_ Knowledge of information management, archival, record keeping and record disposition particularly in a court or international tribunal. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. _COMMUNICATION_ Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed._TEAMWORK_ Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings._PLANNING AND ORGANIZING_ Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. _TECHNOLOGICAL AWARENESS_ Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology


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QUALIFICATIONS

Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, library science, social science or related field. A first-level university degree in combination with qualifying experience in legal or judicial records administration or related to archives and records management may be accepted in lieu of the advanced university degree.

Work Experience
A minimum of five (5) years of progressively responsible experience in modern record archives management, record keeping, library, information management or related area is required. Experience with international tribunals or international law enforcement organizations is desirable. Experience with Electronic Documents and Records Management Systems as a content administrator/manager and with integrated information management solutions is desirable.

Languages
The official working languages of the Extraordinary Chambers are Khmer, English and French. For this position, fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of Khmer language is an advantage.

Other Skills



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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.


How to apply


All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.


After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.


In completing the PHP, please note that all fields marked with an asterisk must be completed.


UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

E-mail: tcrecruit@un.org,

Fax: 1-212-963-1272, 1-212-963-1270