Information and Records Management Officer, ML-2. KSC, The Hague. Open until 16 November 2020

Position:

Information and Records Management Officer

 

Employment Regime:

Seconded/Contracted

 

Post Category:

Management Level ML-2

 

Ref. number:

175

 

Location:

The Hague, the Netherlands

 

Availability:

ASAP

 

Component/Department/Unit

Kosovo Specialist Chambers/

Immediate Office of the Registrar

 

Security Clearance Level:

EU SECRET or equivalent

 

Open to Contributing Third

States:

Yes

 

Reporting Line:

The Information and Records Management Officer reports to the Senior Information and Records

Management Advisor.

 

Main Tasks and Responsibilities:

 To serve as a focal point to provide support and compliance advice for electronic, manual and audiovisual records, document and archives management to all functions of the Specialist Chambers

(including administrative and judicial records);

 To process accession and disposition activities, by liaising with all functions of the Specialist

Chambers regarding the transfer and/or disposal of their records;

 To perform records and archival processing activities in compliance with preservation and metadata

standards and to identify/eliminate duplicate records;

 To organise and manage electronic filing and content management systems and to help to administer

electronic document and records management systems;

 To coordinate space management within internal repositories in accordance with best practices and

records storage standards;

 To perform reference functions by advising internal and external users about records and archives

held by the Specialist Chambers and managing their accessibility;

 To ensure strict adherence to information security and data protection policies and to implement

access controls;

 To assist in the development of guidelines, SOPs, training materials and user manuals;

 To train and support users of the recordkeeping and content management systems of the Specialist

Chambers;

 To manage Library services including supervising the assigned staff, interns and contractors,

developing user requirements, optimizing Library systems and acting as task officer for Library

procurement activities;

 To undertake any other related tasks as requested by the Line Managers.

 

Essential Qualifications and Experience:

Essential

 Successful completion of University studies of at least three (3) years attested by a diploma OR a

qualification in the National Qualifications Framework which is equivalent to level 6 in the European

Qualifications Framework OR a qualification of the first cycle under the framework of qualifications

of the European Higher Education Area e.g. Bachelor's degree

AND

 A minimum of seven (7) years of relevant professional experience, after having fulfilled the

education requirements.

 

Specification of Education and Experience

 The above mentioned University degree must be in at least one of the following fields of expertise:

Archival or Library Science, History, Information and/or Records Management or other related

university studies;

 Experience in Electronic Document and Records Management Systems or Content Management

Systems;

 Demonstrable competence with Microsoft Office applications;

 Supervisory experience;

 Tact, discretion and respect for confidentiality;

 Excellent drafting and communication skills in English, both written and oral;

 Excellent organisational and interpersonal skills;

 Ability to work productively in a fast-paced, team-oriented environment, and produce accurate work

under pressure and in difficult circumstances;

 Ability to establish and maintain effective and constructive working relationships with people of

different national and/or cultural backgrounds with respect for diversity.

 

Desirable

 Experience working with national or international court records or archives;

 A qualification in the field of library, archives, records or database management;

 Knowledge of digital preservation strategies and trusted digital repositories, including a basic

understanding of ISO 14721:2012 (Open archival information system (OAIS) — Reference model);

 Experience in SharePoint and/or Microsoft 365;

 Knowledge of Integrated Library Systems and/or Electronic Discovery platforms (EDS);

 Knowledge of the functioning of the EU and in particular CSDP missions;

 Good understanding of the political, cultural and security situation of the Balkans, in particular

Kosovo

Internship on a Metadata Schema and Registry. EUMETSAT, Darmstadt. Open until 15 November 2020

INTERNSHIP ON A METADATA SCHEMA AND REGISTRY FOR EUMETSAT

LOCATION

Darmstadt, Germany

QUALIFICATIONS

Currently enrolled in a university degree in information management or related discipline. A focus on metadata management during studies will be an asset.

LANGUAGES

Candidates must be able to work effectively in English.

DEADLINE

15 November 2020

EUMETSAT is Europe’s meteorological satellite agency and its purpose is to gather accurate and reliable satellite data on weather, climate and the environment around the clock, and to deliver them to our Member States, to our international partners, and to users world-wide.

This project targets the improvement and streamlining of metadata management at EUMETSAT, by preparing the foundations in form of a common metadata schema and a registry for metadata elements where information on these elements is stored and maintained in a standardised and sustainable way.

This project will be accomplished under supervised support and in continuous exchange with Information Management team members, within Process Assurance and Management Support Division.

DUTIES

The intern will establish an inventory of metadata elements and their characteristics used in EUMETSAT corporate tools;

Based on this inventory, the intern will then develop a schema of metadata elements that could or should be common across tools in the interest of interoperability and, in particular, search;

 The intern should also investigate whether the metadata use is adequate for retrieval or whether further/other metadata elements could boost findability of information;

Finally, the structure for a registry as central location for storing the information on metadata elements should be developed;

The intern will elaborate a report summarising the outcome of his/her findings, including ideas which may be incorporated by EUMETSAT.

SKILLS AND EXPERIENCE

Excellent communication and team working skills;

Learning Orientation and innovative approach;

Problem Solver and Proactive approach;

Excellent interpersonal skills and the proven ability to work in a team;

Readiness to learn and expand the own knowledge.

EMPLOYMENT CONDITIONS

Length of internship:  6 months

Anticipated start date: 1 April 2021

Interns who have recently finished their studies will receive German minimum wage.

No salary is paid to interns who are still in studies, however a daily allowance and contribution to travel / accommodation costs may be provided. The conditions will be established taking into account the requirements and policy of the intern’s educational institution.

Interns are responsible for providing their own health and accident insurance and for finding their own accommodation in Darmstadt.  

EUMETSAT is committed to providing an equal opportunities work environment for men and women.

Please note that only nationals of EUMETSAT Member States may apply. The EUMETSAT Convention requires that Staff shall be recruited on the basis of their qualifications, account being taken of the international character of EUMETSAT.

ABOUT EUMETSAT

EUMETSAT is Europe’s meteorological satellite agency. Its role is to establish and operate meteorological satellites to monitor the weather and climate from space - 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation's Member and Cooperating States in Europe, as well as other users worldwide.

EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.

As an intergovernmental European Organisation, EUMETSAT has 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.)

Information Management Officer, P-3. IIMM, United Nations, Geneva. Open until 4 November 2020

 

Posting Title:	INFORMATION MANAGEMENT OFFICER, P3
Job Code Title:	INFORMATION MANAGEMENT OFFICER
Department/Office:	INDEPENDENT INVESTIGATIVE MECHANISM FOR MYANMAR
Duty Station:	GENEVA
Posting Period:	21 September 2020 - 04 November 2020
Job Opening Number:	20-Information Management Systems-IIMM-141744-R-Geneva (R)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The mandate of the Independent Investigative Mechanism for Myanmar (IIMM) was established by the Human Rights Council in its resolution 39/2, adopted on 27 September 2018. The creation of the Mechanism was welcomed by the General Assembly in its resolution 73/264, adopted on 22 December 2018. This position is located within the Information Systems Management Section (ISMS), Geneva, Switzerland. The incumbent will be under the direct supervision of the Chief, ISMS.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:

1. Leads review and analysis tasks as an eDiscovery project management by:
a) Translating the objectives of investigations into technical activities to assist teams in their examination of electronic content.
b) Populating evidence selection systems in a manner that enables teams to select relevant information and evidence.
c) Analysing structures and purposes of collected data in order to advise staff on appropriate measures to extract relevant information while maintaining the forensic integrity of the evidence.
d) Assisting teams in building and executing search queries to identify material of interest.
e) Liaising with third-parties such as vendors, experts, government entities, non-governmental bodies, individuals, or legal counsels and communicates technical issues related to defensible evidence handling and data transfer as required.
f) Liaising and providing consulting services to downstream third-party judicial entities regarding technical aspects of review, analysis and information retrieval as required.
g) Drafting custodian questionnaires and defines an identification framework for a data driven investigation.

2. Performs evidence handling and custodial obligations by:
a) Focusing on the collection and preservation of material as well as understanding the registration, digitisation and storage of collected material with chain of custody and provenance taxonomies, auditing and authenticity.
b) Managing data ingestion, processing, and indexing of registered material and populates review and analysis systems.
c) Establishing efficient procedures regarding the review of evidence and information.
d) Defining, implementing, and maintaining an end-to-end data model supporting efficient information flow within evidence handling business processes and enforcing the provenance of collected material and confidential classifications.
e) Developing eDiscovery requirements and workflows, including technical specifications for data harvesting and processing and required formats for the transfer of data.

3. Leads operational aspects of system design, evaluation and application support by:
a) In accordance with the Section's project management framework, designing the Mechanism's initial eDiscovery protocol and the technology infrastructure necessary to implement procedures and supporting the Mechanism's mandate.
b) Preparing technical documents, gathering requirements, and initiating standardization and procurement practices in accordance with United Nations procedures.
c) Providing training on eDiscovery and its tools for both internal and external stakeholders.
d) Acting as an administrator of eDiscovery tools.
e) Performing other duties as requested.

Competencies

PROFESSIONALISM: Knowledge and expertise in eDiscovery data retrieval and analysis, data processing work or document review support work; has comprehensive knowledge of the eDiscovery Reference Model (EDRM) as well as recent developments in legal technology; has a thorough understanding of search strategies and technologies (both text and non-text), data and metadata, and technology assisted review, as well as scripting skills (e.g., Python, JavaScript, Ruby, T-SQL, or VB) for data processing and automation; has proven ability to assist with or contribute to complex criminal investigations, including expertise in documentation; has excellent analytical capacity. Has extensive knowledge and expertise in both left-side and right-side EDRM activity including the collection and preservation of digital evidence. Is familiar with Agile project management methodologies and its practical application to investigation scenarios. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent degree) in information science, information systems, computer science archival, law, social science or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Certification in eDiscovery is desirable. Certification in project management is also desirable.

Work Experience

A minimum of five years of progressively responsible work experience in information management or related area is required.
Prior experience in the legal industry is required.
Experience in electronic evidence handling, including chain of custody, provenance, verification, authenticity and auditing is required.
Experience in litigation project management is also required.

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or availability of funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Records and Information Management Expert. WIPO, Geneva. Open until 3 November 2020

 

Requisition Title : Records and Information Management Expert   Title of Assignment: Records and Information Management Expert Name of unit/sector: Records and Archives Section, Conference and General Services Division Place of Assignment: WIPO Geneva, Switzerland Expected places of travel (if applicable): None Expected duration of assignment: 12 months    1. Objective of the assignment WIPO recently completed Phase One of a major project to implement an Enterprise Content Management (ECM) system for the Organization based on OpenText Content Server. In Phase Two of the project, the ECM e-Repository will be progressively rolled out to all WIPO business units.   Working in the Information Structure stream of the Project, the Records and Information Management Expert will support the ECM roll-out by rapidly developing Business File Plans (BFPs) for all WIPO business units and advising the selective migration of content from the legacy share drives into the ECM.  2. Responsibilities Under the supervision of the Information Structure stream-lead, the Expert will work with WIPO business units to develop tailored BFPs, which meet the needs of each business unit while facilitating the consistent application of records management actions and information governance requirements within the ECM system. The Expert will inform business units about records and information management best practices; provide expert advice on metadata use and naming conventions; and help them to prioritize their content for migration to the ECM platform. 3. Deliverables/services Deliverables and services will be provided as follows: 1. Business File Plans (BFPs)  A. For each business unit assigned to the Expert, s/he will: • Research the business unit’s functions, activities and records using various methods (e.g., consult Program & Budget or Workplan information; conduct surveys/questionnaires; review existing shared drive folder structures, etc.);  • Conduct intensive workshops with business unit representatives to define the following: o Functions, activities and records series o Access groups o Metadata requirements o Records Management Classification o Security Classification; • As part of the workshops, make presentations on information management best practices and the ECM project’s approach to developing BFPs to ensure common understanding amongst workshop participants; • Liaise with other members of the Records and Archives Section to ensure compliance with records management requirements; • Share findings with the ECM Project team to ensure technical or user issues are communicated and find solutions as required; • Engage with all identified business unit stakeholders, solicit feedback on the draft BFP requirements, and make amendments as necessary;  • Obtain the business unit manager’s approval for the BFP requirements; • Review newly-created BFPs in the ECM system to ensure they properly reflect the submitted requirements; provide feedback as necessary; • Document and resolve changes requested by the business units. B. Monitor and adapt BFP development approach • Identify emerging patterns relating to user needs and responses, and propose standardized or re-usable solutions where appropriate; • Propose changes and improvements to the development approach as necessary. 2. Migration Advice and Support to Business Units  In preparation for the business unit’s migration to the ECM platform, the Expert will: • Advise on the migration approach best suited to the business needs; • Advise business unit representatives on cleaning up folders, naming conventions, and other practices; • Assist the business units in prioritizing content for migration, documenting the priorities, and communicating them to the ECM Project team. 4. Reporting   The Expert will be based within the Records and Archives Section, Conference and General Services Division, reporting to the Records and Information Management Officer (stream-lead of the Information Structure stream in the ECM Project). 5. Profile (e.g. area of specialization/expertise, specific knowledge/skills/experience) Essential: a. University degree in records or information management, archival science or a related discipline; b. At least 3 years of relevant professional experience as a records or information manager in an electronic environment; c. Knowledge of OpenText Content Server or similar ECM or EDRM systems;  d. Ability to communicate fluently in English; e. Experience developing file plans or records classification schemes; and f. Excellent analytical skills. Strongly Desirable: a. Ability to communicate fluently in French; b. Experience with the practical application of records retention rules in ECM or EDRM systems; d. Experience developing and implementing records management best practices in an organization; and e. Good knowledge of MS Excel.  6. Duration of contract and payment We expect the deliverables and services, as listed in 3, above, to be completed within 12 months of the contract start date. There is a possibility of an extension by up to one year.  Payment will be effected on a Time Material basis with a monthly time sheet. Applicants are requested to provide an indication of their daily rate expectations in Swiss francs.

Associate, Records Management and Archives. EBRD, London. Open until 30 October 2020

 

Asociate, Records Management and Archives

Apply now »

Posting Date: 16-Oct-2020

Location: London, GB

Company: EBRD

Requisition ID	18364
Office Country	United Kingdom
Office City	London
Division	VP, Human Resources & Corporate Services
Dept. / Bus. Group	MD IT Office
Business Unit	Records Management and Archives
Contract Type	Short Term
Contract Length	12 months
Posting End Date	30/10/2020

Associate RM & A (  Records Management and Archives (RM&A)/Corporate Services)

 

Purpose of the Job

The Records Management Associate is responsible for ensuring that the Bank’s information assets are managed in a coherent manner, that information is held and handled securely, made available to the right people and kept as long as necessary. The Records Management Associate will 1) be involved in the development and implementation of the records management policies and procedures designed to facilitate efficient handling of business records, and administer them at departmental level 2) manage specific areas of expertise. The role will facilitate awareness among Bank staff in all matters relating to to the management of information assets

 

Background

The RM&A team collaborates with the business to drive business performance through innovative technologies , it is involved in a document digitalisation initiative, use of electronic signatures and document approval workflows. Works closely with the various team members within IT for the delivery of business solutions that meet business needs.

 

Facts and Scale

• Work with the IT, OGC, Internal Audit and Risk Management departments on information management issues that require their assistance/ advice or on other matters that may have an impact on the management of information assets

 

• 1 to 2 reports
• No budget authority

 

Accountabilities and Responsibilities:

• Manage departmental information to facilitate efficient classification, retrieval and disposition of business information, conduct research and answer information enquiries from Bank staff and protect vital records to ensure business continuity
• Provide guidance and support to the business in order to help them collaborate and share information in an efficient and secure way
• Provide guidance in the migration to Office 365 and MS Teams
• Contribute to the development, implementation and maintenance of MS Teams in order to enhance  Bank business performance
• Contribute to the development and implementation of digitisation initiatives to facilitate efficient management of business records
• Contribute to the development and implementation of the Records Management and Archives policies and procedures for the Bank to meet business requirements and ensure compliance with relevant legislation and regulations
• Establish and maintain departmental records retention and disposal schedules in order to preserve the institutional memory of the Bank
• Organise physical and electronic structured archives, both as a vital business resource and as a resource for future academic research
• Establish best practice and ensure compliance with records management and archives standards
• through awareness of current developments and new technologies and through links with external records and archives services from other similar organisations
• Train new members of the RM&A team and EBRD staff at all levels to ensure compliance with records and archives procedures
• Contribute to the development, implementation and maintenance of function-based electronic document and records management systems to enhance Bank business performance
• Supervise staff including: develop annual individual objectives; oversee operations to ensure objectives are achieved and appraise performance
• This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs
   

Knowledge Skills/Experience and Qualifications

• University degree or extensive experience in Records Management and Archives, preferably in a multi-cultural organisation
• Very good technical knowledge of electronic records and document management systems
• Very good technical knowledge of SharePoint and MS Teams
• Proven experience in implementation of MS O365
• Experience of working in a banking sector and familiarity with banking types of  information assets 
• Ability to supervise and coach staff
• Excellent communications skills- ability to communicate appropriate and concise information, in written and verbal formats, to a wide variety of audiences within the EBRD
• Excellent interpersonal skills- ability to work effectively with teams across a wide spectrum of competence areas and levels as well as independently and to act as a respected counterpart; ability to handle confidential and sensitive issues with discretion
• Ability to generate and drive projects, ability to generate new initiatives and to work creatively
• Excellent understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank to deliver the objectives of the team
• Excellent team player
• Concern for accuracy and attention to detail
• Excellent planning, organisational, analytical and multi-tasking skills; ability to show initiative
• Ability to work independently, to tackle issues and propose practical solutions
• Ability to work under pressure and meet deadlines
• Flexible in working hours and willingness to travel
• Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential

 

Challenges

• Raising the profile of records management within the EBRD, keeping staff aware of the value and benefits of good information management practice to their work and to the Bank’s objectives in terms of efficiency and productivity, and ensuring their compliance and co-operation. Working with departments
  to ensure the RM function is adhered to and executed on an on-going basis
• Maintaining awareness of advances in technology in order to understand the impact on records management practice and implement new processes and technologies. As records are stored in so many different systems, ensuring that they are still well-organised and easily retrievable so as to support business needs

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working.

Job Segment: Archivist, Records Management, Manager, Banking, Records, Management, Finance

Knowledge Management Officer, P-4. FAO, Rome. Open until 23 October 2020

 2002366

 

Knowledge Management Officer 

Job Posting

: 09/Oct/2020

Closure Date

: 23/Oct/2020, 11:59:00 PM

Organizational Unit: CJWC

Job Type

: Staff position

Type of Requisition: Professional Project

Grade Level: P-4

Primary Location

: Italy-Rome

Duration: Short-Term (11 months)

Post Number: TBD

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device       The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments _____________________________________________________________________________________________________________________

•  FAO is committed to achieving workforce diversity in terms of gender and nationality •  People with disabilities are  protected from any type of discrimination during any stage of employment, including the recruitment phase •  All applications will be treated with the strictest confidentiality

 

Organizational Setting

The Secretariat of the Joint FAO/WHO Codex Alimentarius Commission, which is the executive organ of the Joint FAO/WHO Food Standards Programme, is located in the Joint FAO/WHO Centre (CJW). The Secretariat is under the programmatic responsibility of the relevant Deputy Directors-General, Assistant Directors-General of FAO and WHO as well as the Chief Scientist of FAO, while administratively under the supervision of the FAO Deputy Director-General of Natural Resources and Sustainable Production.

The Secretariat is administered in accordance with the rules and regulations of FAO. It services the sessions of the Commission and its subsidiary bodies, and acts as liaison between the Commission and interested sectors of FAO and WHO as well as the World Trade Organization (WTO), other organizations of the United Nations, and other international governmental and non-governmental organizations concerned with the consumer protection, quality and trade aspects of food standards. 

The post is located in CJWC team and the work will be undertaken in close coordination with the Office of Communications (OCC) and the Information Technology Division (CSI).

Reporting Lines

The Knowledge and Information Management Officer reports to the Senior Food Standards Officer P-5 

Technical Focus

Coordination of knowledge and information management activities.

Key Results

Planning, coordination and delivery of knowledge and information management activities.

Key Functions

• Manages and coordinates the development and support of information management applications for high quality data capture, data processing, analysis and dissemination of information in support of FAO's work;

• Coordinates and supervises the work of the system developers in support of the sectors and programs specific areas of work, including the development and maintenance of the Form Management Tool (FMT) database and associated data entry platforms, both on-line and off-line;

• Engages with the Heads of Sector to determine specific information and data management requirements in order to direct the design, development and maintenance of appropriate infrastructure, systems and processes;

• Provides technical advice and support to the strategic planning and implementation of the Information and Communication Technology (ICT) and Information Management areas of work, including the procurement of appropriate infrastructure, contracted services, support personnel and other investments as required;

• Supports the preparation and organization of meetings, seminars, and workshops, attend coordination meetings and represent the FAO Office in knowledge and information management activities working groups;

• Performs other duties as required.

Specific Functions

• Leads the efforts on the digitalization of Codex in coordination with OCC/CSI

• Oversees the management of electronic and/or paper-based information and records for the Codex Secretariat; Identifies, designs, sets up, maintains the most appropriate records management systems; Catalogues, indexes and abstracts Codex materials;

• Manages, assesses and analyses data to provide management with relevant information to elaborate core strategies in the unit to ensure the efficient and effective access to and dissemination of Codex outputs; Ensures compliance with relevant legislation and regulations to preserve records; Ensure a complete historical repository of Codex audio-visual materials is maintained; Leads the implementation of a repository for Codex Terminology to be used by Codex officers and translators;

• Responsible for the provision of a policy framework to guide staff in records management, and provide training and advice to members/clients on use of electronic information services; Analyses and develops innovative, creative and strategic approaches to ensure the efficient and effective access to and dissemination of Codex outputs;

• Facilitates implementation of the Codex communication plan developed jointly with OCC and in collaboration with relevant units;

• Facilitates optimal implementation of Codex meetings, in particular virtual meetings, including participation of Codex Secretariat and host countries in Codex meetings and working groups; 

• Attend, on behalf of the Codex Secretariat, relevant FAO/WHO meetings and other bodies or organizations working in the field of food standards;

• Perform other related duties, as required.

_____________________________________________________________________________________________

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree in an area related to information and knowledge management, business administration or communications

• Seven years of relevant experience in information and knowledge management in international organizations   

• Working knowledge of English, French or Spanish and limited knowledge of one of the other two or Arabic, Chinese, Russian

Competencies

• Results Focus

• Teamwork

• Communication

• Building Effective Relationships

• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions is desirable

•Extent and relevant experience in knowledge and information management systems, communication

• Knowledge of a second official FAO language (Arabic, Chinese, French, Russian or Spanish) is desirable

  

FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

 

GENERAL  INFORMATION

• All candidates should possess computer/word processing skills
• FAO reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description

 

CONDITIONS OF SERVICE

 

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:  http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce . FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes: 
• elements of family-friendly policies
• flexible working arrangements
• standards of conduct

 

 

 

 

 

 

HOW TO APPLY

 

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply and submit your application
• Your application will be screened based on the information provided on your online profile
• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Only applications received through the FAO recruitment portal will be considered
• We encourage applicants to submit the application well before the deadline date

If you need help, or have queries, please contact: Careers@fao.org 

FAO IS A NON-SMOKING ENVIRONMENT