Brussels, 26th April 2010
NOTIFICATION OF A "B" GRADE VACANCY
NATO INTERNATIONAL STAFF
OPEN TO NATIONALS OF NATO MEMBER STATES ONLY
STAFF VACANCY N° B 16(2010)
LOCATION: NATO Headquarters, Brussels, Belgium
DIVISION EXECUTIVE MANAGEMENT
INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT
ARCHIVES AND INFORMATION MANAGEMENT
TITLE Assistant
GRADE B3/B4
1. SUMMARY
The incumbent will carry out the duties of Assistant in Archives and Information Management. He/she is accountable for efficiently handling a wide range of support duties of an administrative and organisational nature.
2. QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must:
have a good general education at least to higher secondary level or to secondary
level complemented by secretarial school;
have familiarity with various software packages, in particular the Microsoft Office suite or similar;
have at least 4 years' experience of secretarial duties;
have the ability to demonstrate at least one additional skill, e.g.: in-depth working knowledge of PC software applications; experience in organising conferences or programme administration; knowledge of, and experience in accountancy; or working knowledge of an additional language of a NATO member nation;
be fluent in one of the official languages of the Organization and have a good working knowledge of the other (must have passed standardised NATO tests);
pass NATO secretarial tests (this applies to candidates shortlisted for an interview only).
DESIRABLE
The following would be considered an advantage:
European Computer Driving Licence (ECDL) or similar certification.
3. MAIN ACCOUNTABILITIES
Planning and Execution
Assist with the day-to-day administration: arrange meetings and handle related details, such as necessary travel arrangements and mission coordination, as well as coordination of leave plans. Organise own workload to ensure the accurate and timely execution of duties.
Information Management
Administer the Section Head’s schedule. Answer enquiries and incoming calls. Draft memoranda and cover letters to documents. Type and format all kinds of documents, including tables of figures requiring careful presentation using the standard software packages used by NATO (Word, Excel, PowerPoint). Take minutes at meetings as necessary. Oversee the paper flow into and out of the office including retrieving and organising correspondence/documents (including classified information). Maintain an effective follow-up and/or reminder system for pending actions within the Section.
Knowledge Management
Collect, categorise, and track relevant information required for various tasks and projects. Maintain well-structured paper and electronic filing systems.
Stakeholder Management
Liaise with points of contact to ensure efficiency in daily management of workload and processes. Be the point of contact for initial requests of various nature. Maintain all lists of internal and external contacts.
Expertise Development
Proactively develop skills in areas such as planning and organising, new technology, languages and effective communication. Liaise with other Assistants to leverage knowledge.
Organisational Efficiencies
Provide constructive suggestions to improve office procedures. Find ways to be faster, better and more effective in managing information and using office tools.
Financial Management
Assist with purchasing and coordinating orders. Ensure that proper financial procedures are followed for the budget, prepare the necessary financial documents, follow up on activities to ensure that financial files are correctly processed and maintain records of all financial transactions.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
The incumbent reports to the Head, Archives and Information Management. He/she provides support to Section Heads, and supports Unit Heads in the conduct of their duties.
5. COMPETENCIES
The incumbent will demonstrate the following competencies:
• Organisational Awareness
• Teamwork
• Customer Service Orientation
• Initiative
• Clarity and Accuracy
• Empathy
• Flexibility
• Integrity
6. CONTRACT
The successful applicant will be offered an initial contract of three years' duration, which may be followed by an indefinite duration contract.
If the successful applicant is seconded from a national administration, public institution or the armed forces of a NATO member state, he or she will be offered a three year definite duration contract which, subject also to the agreement of the national authority concerned, may be renewed for a further period of up to three years. The maximum period of service in the post as a seconded staff member is six years.
Full information on the revised contract policy for staff who apply for posts advertised on or after 1st September 2007 can be found on the NATO web site at www.nato.int/structur/recruit/working-for-nato.html under "Contract Policy".
Serving staff will be offered a contract in accordance with the contract policy which applies to them.
NOTE:
Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade.
There are certain specific circumstances in which a serving staff member may be appointed directly to the higher grade. These are described in the IS directive on twin-graded posts.
Advancement to the higher grade is not automatic and at least a minimum period of 3 years’ service (2 years for an A.1/A.2 post) is required before promotion to the higher grade can be considered.
HOW TO APPLY
• Applications, indicating the staff vacancy number and job title, must be submitted using the NATO application form, which is available on the NATO web site at www.nato.int/structur/recruit/how-to-apply.html
• Closing date for applications: Tuesday, 25th May 2010
• When returning the application form via e-mail, a maximum of one attachment in A4 format using WORD may be included.
• Please note that only applicants who succeed in the initial screening will receive a response. In order to follow the status of a vacancy please refer to the web page “update on previous vacancies” on the NATO web site at
www.nato.int/structur/recruit/vacancies-upd.html
• Due to the broad interest in NATO and the large number of potential candidates, telephone, e-mail or telefax enquiries cannot be dealt with.
• Please note that we accept applications electronically without a photograph and without a signature at this stage in the process.
• Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser and the Organization’s insurers.
• Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
• Please note that we can only accept applications from nationals of NATO member countries.
NB: Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
Friday, May 14, 2010
International Olympic Committee. Apprentice - Information Management Agent. Open until 28 May 2010
DESCRIPTION DE FONCTION
Fonction / titre interne Apprenti
Statut Apprenti
Département Gestion de l’Information
Mission
· Veiller à ce que les intérêts du Mouvement olympique et du CIO soient correctement
préservés.
· S’immerger dans la profession et acquérir une vision d’ensemble du fonctionnement d’un service lié à l’information documentaire (bibliothèque, archives)
· Collaborer activement à toutes les tâches courantes du service
Principales responsabilités et tâches clés
Dans le cadre de ses activités au Département de la gestion de l’information, l’apprenti AID aura les
tâches suivantes :
Bibliothèque :
· Collaborer au service de prêt, à l’accueil, à l’orientation et au suivi des demandes des clients
internes et externes.
· Assurer le prêt inter bibliothèques et le bulletinage électronique des revues.
· Participer à la création de contenu pour divers supports de communication : diffusion en ligne
de la liste des nouvelles acquisitions, comptes-rendus de publications dans la Revue
olympique, contribution à la mise à jour du contenu des pages web du service et de l’Intranet.
· Assurer le rangement et le classement des documents dans les diverses sections selon la classification en vigueur. Gérer le dépôt surplus.
· Apporter son concours aux membres de l’équipe pour les travaux et projets en cours selon les priorités.
· Assistance administrative et logistique à divers niveaux : gérer le courrier et la messagerie de la bibliothèque (répondre aux demandes ou les transférer aux personnes concernées).Contrôler le matériel courant de la Bibliothèque, rédiger les lettres de remerciement en réponse aux dons, assurer le traitement hebdomadaire des rappels.
· Décrire et analyser les nouvelles publications dans le système VIRTUA selon les normes USMARC en vigueur au sein du réseau RERO des bibliothèques de Suisse occidentale.
Archive :
· Classer, traiter et décrire les documents d’archives dans la base de données
· Participer aux recherches pour les clients internes / externes
· Participer à l’accueil des chercheurs venant consulter les archives.
Page 2.
· Ranger et sortir les archives en fonction des demandes
· Aider à la conservation physique des archives.
Formation et expérience
· Certificat de fin d’étude obligatoire
· Maturité fédérale
Compétences requises
· Langue maternelle française avec de bonnes connaissances de la langue anglaise (écrit, oral)
· Excellentes connaissances en bureautique et aisance dans l’utilisation de l’informatique.
· Bonne culture générale, curiosité intellectuelle
· Bon niveau d’orthographe
· Rigueur dans l’activité quotidienne du travail
· Capacités de communication et d’accueil. Diplomatie, tact et discrétion.
Il peut être demandé à chaque collaborateur d’effectuer des tâches non mentionnées dans son cahier des charges ou sortant de ses attributions.
Fonction / titre interne Apprenti
Statut Apprenti
Département Gestion de l’Information
Mission
· Veiller à ce que les intérêts du Mouvement olympique et du CIO soient correctement
préservés.
· S’immerger dans la profession et acquérir une vision d’ensemble du fonctionnement d’un service lié à l’information documentaire (bibliothèque, archives)
· Collaborer activement à toutes les tâches courantes du service
Principales responsabilités et tâches clés
Dans le cadre de ses activités au Département de la gestion de l’information, l’apprenti AID aura les
tâches suivantes :
Bibliothèque :
· Collaborer au service de prêt, à l’accueil, à l’orientation et au suivi des demandes des clients
internes et externes.
· Assurer le prêt inter bibliothèques et le bulletinage électronique des revues.
· Participer à la création de contenu pour divers supports de communication : diffusion en ligne
de la liste des nouvelles acquisitions, comptes-rendus de publications dans la Revue
olympique, contribution à la mise à jour du contenu des pages web du service et de l’Intranet.
· Assurer le rangement et le classement des documents dans les diverses sections selon la classification en vigueur. Gérer le dépôt surplus.
· Apporter son concours aux membres de l’équipe pour les travaux et projets en cours selon les priorités.
· Assistance administrative et logistique à divers niveaux : gérer le courrier et la messagerie de la bibliothèque (répondre aux demandes ou les transférer aux personnes concernées).Contrôler le matériel courant de la Bibliothèque, rédiger les lettres de remerciement en réponse aux dons, assurer le traitement hebdomadaire des rappels.
· Décrire et analyser les nouvelles publications dans le système VIRTUA selon les normes USMARC en vigueur au sein du réseau RERO des bibliothèques de Suisse occidentale.
Archive :
· Classer, traiter et décrire les documents d’archives dans la base de données
· Participer aux recherches pour les clients internes / externes
· Participer à l’accueil des chercheurs venant consulter les archives.
Page 2.
· Ranger et sortir les archives en fonction des demandes
· Aider à la conservation physique des archives.
Formation et expérience
· Certificat de fin d’étude obligatoire
· Maturité fédérale
Compétences requises
· Langue maternelle française avec de bonnes connaissances de la langue anglaise (écrit, oral)
· Excellentes connaissances en bureautique et aisance dans l’utilisation de l’informatique.
· Bonne culture générale, curiosité intellectuelle
· Bon niveau d’orthographe
· Rigueur dans l’activité quotidienne du travail
· Capacités de communication et d’accueil. Diplomatie, tact et discrétion.
Il peut être demandé à chaque collaborateur d’effectuer des tâches non mentionnées dans son cahier des charges ou sortant de ses attributions.
Wednesday, May 5, 2010
UN Secretariat, DM/ARMS. 2 Temporary Associate Information Management Posts, P-2. Open until 13 May 2010
TEMPORARY VACANCY ANNOUNCEMENT
P-2
(2 posts)
Associate Information
Management Officer
TVA Grade Level Functional Title
DM/OCSS/FCSD/ARMS
Department/Office/Division
Information Management
Occupational Group (See list on last page)
G6/7 - P1/2 14 May, 2010
Open to
(Current Grade of Applicant)
Deadline
(DD/MM/YYYY)
Service/Section: Archives Records Mgmt Section (ARMS) Estimated Start Date: 01/06/2010
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 31 December 2010 Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
The Associate Information Management Officer positions are located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the
Associate Information Management Officers are responsible for the management of projects to describe and preserve the United Nations archival records according to international standards. The incumbents conduct in particular reference functions by
advising internal and external users about archival holdings, and manage declassification projects in compliance with UN policies
and practices. They maintain communication with other information and records managers and provide services on archival related issues to all departments. They manage archival descriptive and declassification related metadata in the Section’s electronic
recordkeeping system (TRIM). They make recommendations for enhancement of ARMS website and participate in the maintenance and update of the archives portion of ARMS website. They perform other related duties, as required.
COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation.
Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
For Managerial Positions:
QUALIFICATIONS
Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
ADDITIONAL COMMENTS
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2009-10
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Eriko Takahashi Email Address: takahashi@un.org
Copy (cc): Paola Casini Email Address: casinip@un.org
Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.
P-2
(2 posts)
Associate Information
Management Officer
TVA Grade Level Functional Title
DM/OCSS/FCSD/ARMS
Department/Office/Division
Information Management
Occupational Group (See list on last page)
G6/7 - P1/2 14 May, 2010
Open to
(Current Grade of Applicant)
Deadline
(DD/MM/YYYY)
Service/Section: Archives Records Mgmt Section (ARMS) Estimated Start Date: 01/06/2010
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 31 December 2010 Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
The Associate Information Management Officer positions are located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the
Associate Information Management Officers are responsible for the management of projects to describe and preserve the United Nations archival records according to international standards. The incumbents conduct in particular reference functions by
advising internal and external users about archival holdings, and manage declassification projects in compliance with UN policies
and practices. They maintain communication with other information and records managers and provide services on archival related issues to all departments. They manage archival descriptive and declassification related metadata in the Section’s electronic
recordkeeping system (TRIM). They make recommendations for enhancement of ARMS website and participate in the maintenance and update of the archives portion of ARMS website. They perform other related duties, as required.
COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation.
Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
For Managerial Positions:
QUALIFICATIONS
Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
ADDITIONAL COMMENTS
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2009-10
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Eriko Takahashi Email Address: takahashi@un.org
Copy (cc): Paola Casini Email Address: casinip@un.org
Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.
Friday, April 30, 2010
UNFCCC. Associate Information Management Officer, P-2. Open until 18 May 2010
UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
VACANCY ANNOUNCEMENT
SUSTAINABLE DEVELOPMENT MECHANISMS (SDM) PROGRAMME
Clean Development Mechanism (CDM)
- Process Management -
VACANCY ANNOUNCEMENT NO: VA 10/027/SDM
PUBLICATION/TRANSMISSION DATE: 19 April 2010
DEADLINE FOR APPLICATION 18 May 2010
TITLE AND GRADE: Associate Information Management Officer, P-2
POST NUMBER: CDM-2933-V500-P2-002
INDICATIVE ANNUAL SALARY: US$ 46,037 to 51,864 net (without dependents)
US$ 49,082 to 55,512 net (with dependents
(plus variable post adjustment, currently 47.6 of net
salary) plus other UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
_____________________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The Convention secretariat is supporting the Convention
and its Kyoto Protocol by a range of activities, including substantive and organizational support to
meetings of the Parties.
The Sustainable Development Mechanisms (SDM) Programme supports the implementation of
the Kyoto mechanisms, the Clean Development Mechanism (CDM) and Joint implementation (JI). The
Process Management section of its CDM sub-programme is responsible for operationalization of major
processes and systems mandated under the CDM, such as support to the CDM Executive Board,
Information Management, and operation of the CDM Registry.
Responsibilities
Under the direct supervision of the Information Management Officer, Information Management
Team, provides information organization, access and recordkeeping services to support the programmes
of work of the Sustainable Development Mechanisms (SDM). In particular the incumbent:
1. Provides support and advice on issues relating to information organization and access to records-
creating offices including:
a. During the content preparation stage, e.g., how content is captured, prepared, enriched and
indexed;
b. During the access process stage, i.e., retrievability of information through classification,
categorization, taxonomies and related structured organizations of information.
2. Provides advisory services on record keeping practices including needs and business process
analysis by:
a. Contributing to the development of policies and procedures related to record retention and
disposal;
b. Researching, analysing, and evaluating new applications of information technology to archives
and records management and making recommendations for their deployment.
3. Participates in information organization and access improvement projects including:
a. Assisting the Information Systems unit in developing and enhancing document and records
management system specifications specific to CDM and JI business processes and content
architectures, articulating requirements for systems and assisting in the design of such systems;
b. Assuring proper identification, classification, marking and processing of sensitive information,
according to UNFCCC and UN applicable policies and guidelines.
4. Conducts programmes of outreach and user education to improve client use including:
a. awareness raising and capacity building exercises;
b. making presentations on assigned topics/activities;
c. providing end user training and support.
5. Performs other related duties.
Requirements
• First level university degree (Bachelor or equivalent) in library, archival or information or related
field.
• At least three (3) years of directly related experience. One year of relevant experience in an
international work environment is an asset.
• Fluency in English. Working knowledge of other UN languages is an asset.
Evaluation criteria
Professionalism:
Knowledge and understanding of theories, concepts and approaches relevant to the area of work; good
research, analytical and problem-solving skills; ability to apply judgment in the work environment; the
capacity to plan own work and manage conflicting priorities.
Commitment to Continuous Learning:
Willingness to keep abreast of new developments in the field of information technology.
Communication:
Good verbal and written communication skills, including the ability to draft/edit a variety of written reports
and to articulate ideas in a clear and concise style.
Technological Awareness:
Ability to make effective use of required computer software and other equipment relevant to the post.
Teamwork:
Good interpersonal skills and ability to establish and maintain effective working relations in a
multi-cultural organization. Ability to provide effective support in relation to work conducted by
colleagues.
To apply
Candidates whose qualifications and experience match the requirements for this position, please
use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. Qualified women candidates and candidates from developing countries are especially
encouraged to apply
2. Service is limited to the UNFCCC secretariat
3. We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the
selection process.
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
VACANCY ANNOUNCEMENT
SUSTAINABLE DEVELOPMENT MECHANISMS (SDM) PROGRAMME
Clean Development Mechanism (CDM)
- Process Management -
VACANCY ANNOUNCEMENT NO: VA 10/027/SDM
PUBLICATION/TRANSMISSION DATE: 19 April 2010
DEADLINE FOR APPLICATION 18 May 2010
TITLE AND GRADE: Associate Information Management Officer, P-2
POST NUMBER: CDM-2933-V500-P2-002
INDICATIVE ANNUAL SALARY: US$ 46,037 to 51,864 net (without dependents)
US$ 49,082 to 55,512 net (with dependents
(plus variable post adjustment, currently 47.6 of net
salary) plus other UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
_____________________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The Convention secretariat is supporting the Convention
and its Kyoto Protocol by a range of activities, including substantive and organizational support to
meetings of the Parties.
The Sustainable Development Mechanisms (SDM) Programme supports the implementation of
the Kyoto mechanisms, the Clean Development Mechanism (CDM) and Joint implementation (JI). The
Process Management section of its CDM sub-programme is responsible for operationalization of major
processes and systems mandated under the CDM, such as support to the CDM Executive Board,
Information Management, and operation of the CDM Registry.
Responsibilities
Under the direct supervision of the Information Management Officer, Information Management
Team, provides information organization, access and recordkeeping services to support the programmes
of work of the Sustainable Development Mechanisms (SDM). In particular the incumbent:
1. Provides support and advice on issues relating to information organization and access to records-
creating offices including:
a. During the content preparation stage, e.g., how content is captured, prepared, enriched and
indexed;
b. During the access process stage, i.e., retrievability of information through classification,
categorization, taxonomies and related structured organizations of information.
2. Provides advisory services on record keeping practices including needs and business process
analysis by:
a. Contributing to the development of policies and procedures related to record retention and
disposal;
b. Researching, analysing, and evaluating new applications of information technology to archives
and records management and making recommendations for their deployment.
3. Participates in information organization and access improvement projects including:
a. Assisting the Information Systems unit in developing and enhancing document and records
management system specifications specific to CDM and JI business processes and content
architectures, articulating requirements for systems and assisting in the design of such systems;
b. Assuring proper identification, classification, marking and processing of sensitive information,
according to UNFCCC and UN applicable policies and guidelines.
4. Conducts programmes of outreach and user education to improve client use including:
a. awareness raising and capacity building exercises;
b. making presentations on assigned topics/activities;
c. providing end user training and support.
5. Performs other related duties.
Requirements
• First level university degree (Bachelor or equivalent) in library, archival or information or related
field.
• At least three (3) years of directly related experience. One year of relevant experience in an
international work environment is an asset.
• Fluency in English. Working knowledge of other UN languages is an asset.
Evaluation criteria
Professionalism:
Knowledge and understanding of theories, concepts and approaches relevant to the area of work; good
research, analytical and problem-solving skills; ability to apply judgment in the work environment; the
capacity to plan own work and manage conflicting priorities.
Commitment to Continuous Learning:
Willingness to keep abreast of new developments in the field of information technology.
Communication:
Good verbal and written communication skills, including the ability to draft/edit a variety of written reports
and to articulate ideas in a clear and concise style.
Technological Awareness:
Ability to make effective use of required computer software and other equipment relevant to the post.
Teamwork:
Good interpersonal skills and ability to establish and maintain effective working relations in a
multi-cultural organization. Ability to provide effective support in relation to work conducted by
colleagues.
To apply
Candidates whose qualifications and experience match the requirements for this position, please
use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. Qualified women candidates and candidates from developing countries are especially
encouraged to apply
2. Service is limited to the UNFCCC secretariat
3. We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the
selection process.
UN Secretariat, DM (UMOJA). Information Management Officer, P-4. Open until 20 June 2010
Information Management Officer, P-4
--------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: 20 Jun 2010
DATE OF ISSUANCE: 21 Apr 2010
ORGANIZATIONAL UNIT: Department of Management
DUTY STATION: New York
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-DM-423834-R-NEW YORK
The post is subject to General Assembly approval.
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Umoja is an initiative that aims to transform the United Nations Secretariat to enable high-quality, cost-effective service delivery to support the execution of evolving mandates everywhere the Organization operates. Umoja, which means 'unity' in Swahili, will unite the many support and administrative entities throughout the Secretariat, including in peacekeeping and field missions, through re-designed and common processes for the management of all financial, human and physical resources; a single integrated information system; and training of staff. Umoja transcends organizational, geographical and functional barriers, fostering a culture of transparency, accountability, empowerment, sharing and unity across the Secretariat. Under the supervision of the Team Lead, Central Support Services (CSS)/Umoja, and within the delegated authority, the ERP Information Management Officer will be responsible for the following duties: Contributes to the formulation of overall records management policies, procedures, objectives and guidelines to support the development and implementation of Umoja, including the development of records classification, retention and information security and access policies, procedures and guidelines, in accordance with the Archives and Records Management Service (ARMS) and UN requirements. Monitors the progress of projects in client offices, ensures compliance with Umoja's standards and guidelines and provides assistance in identifying consultants as required and associated projects' Terms of Reference. Assesses and makes recommendations relating to the use of ERP technology from the recordkeeping perspective. Provides reliable, up-to-date research and specifications for information management technology and innovations applications relevant to the management of electronic records and archives. Develops strategies for integrating records created in existing legacy systems into the Umoja system or in accordance with an appropriate disposal strategy; to plan and develop migration strategies for archival preservation of electronic records and to develop and maintain expertise necessary to advise Umoja and its clients in the management of electronic records. Develops and implements policies and guidelines relating to the preservation of and access to digital archives by establishing metadata requirements; retains schedules for incorporation into electronic recordkeeping systems; transfers, maintains security protocols; and selects standards for digitisation of finding tools and records and their electronic dissemination. Ensures the preservation of information assets with continuing value by appraising records according to their administrative, legal, financial and/or historical value, develops and implements appropriate retention schedules with records-originating offices, liaises with ARMS on the development and approval of retention schedules. Advises Umoja staff and clients on policies, guidelines and procedures and strategies for long-term preservation and retrievability of electronic records. Provides advisory services to Umoja staff and clients on recordkeeping practices based on needs, business processes, workflow, technical architecture and information resources analysis; determines recordkeeping requirements as part of business process analysis; makes recommendations relating to recordkeeping practices, improvement and implementation strategies, resource requirements, records classification, retention schedules; identifies and protects vital records. Advises and implements information security in compliance with the Secretariat security-classification policy. Participates in the Umoja client outreach strategy and programme and coordinates its implementation from a recordkeeping perspective. Represents the Umoja CSS Team, as required, in departmental offices and at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards. Participates in the planning and organizing of recordkeeping training for Umoja staff and clients. Performs other duties as assigned.
Competencies
Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Keeps abreast of available technology. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills
Familiarity with records and archive management operating systems and ERP, such as, SAP or other comparable systems implementation is desirable. Proficiency in MS Project and MS Office applications including Visio is desirable.
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3.In completing the PHP, please note that all fields marked with an asterisk must be completed.
4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-917-367-0524
--------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: 20 Jun 2010
DATE OF ISSUANCE: 21 Apr 2010
ORGANIZATIONAL UNIT: Department of Management
DUTY STATION: New York
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-DM-423834-R-NEW YORK
The post is subject to General Assembly approval.
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Umoja is an initiative that aims to transform the United Nations Secretariat to enable high-quality, cost-effective service delivery to support the execution of evolving mandates everywhere the Organization operates. Umoja, which means 'unity' in Swahili, will unite the many support and administrative entities throughout the Secretariat, including in peacekeeping and field missions, through re-designed and common processes for the management of all financial, human and physical resources; a single integrated information system; and training of staff. Umoja transcends organizational, geographical and functional barriers, fostering a culture of transparency, accountability, empowerment, sharing and unity across the Secretariat. Under the supervision of the Team Lead, Central Support Services (CSS)/Umoja, and within the delegated authority, the ERP Information Management Officer will be responsible for the following duties: Contributes to the formulation of overall records management policies, procedures, objectives and guidelines to support the development and implementation of Umoja, including the development of records classification, retention and information security and access policies, procedures and guidelines, in accordance with the Archives and Records Management Service (ARMS) and UN requirements. Monitors the progress of projects in client offices, ensures compliance with Umoja's standards and guidelines and provides assistance in identifying consultants as required and associated projects' Terms of Reference. Assesses and makes recommendations relating to the use of ERP technology from the recordkeeping perspective. Provides reliable, up-to-date research and specifications for information management technology and innovations applications relevant to the management of electronic records and archives. Develops strategies for integrating records created in existing legacy systems into the Umoja system or in accordance with an appropriate disposal strategy; to plan and develop migration strategies for archival preservation of electronic records and to develop and maintain expertise necessary to advise Umoja and its clients in the management of electronic records. Develops and implements policies and guidelines relating to the preservation of and access to digital archives by establishing metadata requirements; retains schedules for incorporation into electronic recordkeeping systems; transfers, maintains security protocols; and selects standards for digitisation of finding tools and records and their electronic dissemination. Ensures the preservation of information assets with continuing value by appraising records according to their administrative, legal, financial and/or historical value, develops and implements appropriate retention schedules with records-originating offices, liaises with ARMS on the development and approval of retention schedules. Advises Umoja staff and clients on policies, guidelines and procedures and strategies for long-term preservation and retrievability of electronic records. Provides advisory services to Umoja staff and clients on recordkeeping practices based on needs, business processes, workflow, technical architecture and information resources analysis; determines recordkeeping requirements as part of business process analysis; makes recommendations relating to recordkeeping practices, improvement and implementation strategies, resource requirements, records classification, retention schedules; identifies and protects vital records. Advises and implements information security in compliance with the Secretariat security-classification policy. Participates in the Umoja client outreach strategy and programme and coordinates its implementation from a recordkeeping perspective. Represents the Umoja CSS Team, as required, in departmental offices and at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards. Participates in the planning and organizing of recordkeeping training for Umoja staff and clients. Performs other duties as assigned.
Competencies
Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Keeps abreast of available technology. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills
Familiarity with records and archive management operating systems and ERP, such as, SAP or other comparable systems implementation is desirable. Proficiency in MS Project and MS Office applications including Visio is desirable.
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3.In completing the PHP, please note that all fields marked with an asterisk must be completed.
4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-917-367-0524
UN Secretariat, OCHA. Information Management Officer, P-4. Open until 19 June 2010
Information Management Officer, P-4
--------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: 19 Jun 2010
DATE OF ISSUANCE: 20 Apr 2010
ORGANIZATIONAL UNIT: Office for the Coordination of Humanitarian Affairs
DUTY STATION: New York
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-OCHA-423600-R-NEW YORK
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
This post is located in the Web Services Section (WSS) in the Communications and Information Services Branch (CISB) – OCHA, New York. The incumbent reports to the Chief of Web Services Section. Within delegated authority, the Information Management Officer will be responsible for the following duties: • Contributes to the formulation policies, procedures, objectives and guidelines affecting the development and maintenance of the Organization’s use of Websites and Internet related technologies. • Conducts policy-oriented research and drafting on the applicability of web- or internet-related technology to OCHA’s communication needs using data from internal and external sources to: contribute to the development and maintenance of web strategy, policies, governance of the use of web technologies guidelines and procedures in keeping with technological developments. • Assesses and makes recommendations relating to the use of available and evolving web technologies. Provides reliable, up-to-date research and specifications for web technology and innovations applications relevant to humanitarian work. • Provides advisory services on the use of web technologies based on needs, business process, workflow and information resources analysis; makes recommendations on appropriate and effective use of web technologies and implementation strategies, resource requirements, and procedures for maintenance of websites. • Assist Chief of Section in the implementation of Governance mechanisms; Monitors the compliance with web policies within the department, ensures compliance with standards and provides assistance in identifying consultants as required and associated project Terms of Reference. • Ensures alignment with UN Secretariat-wide standards as appropriate. • Evaluates and pilots emerging technologies to ensure OCHA’s web strategy remains up-to-date and takes optimal advantage of the possibilities of new technologies. • Develops client outreach strategy and programme and coordinates its implementation. • Represents the Section, as required, in departmental offices and at working groups, task forces and other fora, advocating the use of web technologies and standards. • Participates in the planning and organizing of training for OCHA staff with respect to utilization of web technologies and existing OCHA web services. • Guides, trains and supervises professional and general service staff in relevant functions. • Performs other duties as assigned.
Competencies
PROFESSIONALISM:__Knowledge of information management. Knowledge of the nature of web-based communication, including the use of new media such as blogs and social networks. Good drafting skills. Ability to perform policy-oriented research, formulate policies. Technical understanding of web technologies and the ability to research new technologies and determine their applicability for the organization. Ability to conceptualize new ideas in the area of internet and web media. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.__Shows pride in work and in achievements; demonstrates professional competence and mastery of web based communications; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.__ COMMUNICATION:__ Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.__ CREATIVITY:__Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks outside the box; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.__ TECHNOLOGICAL AWARENESS:__Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. VISION:__Identifies strategic issues, opportunities and risks; clearly communicates links between the organization's strategy and the work unit goals.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in Web or Internet-related communications. At least two years of experience with modern web-based communications media (New Media), including blogs, podcasts and social networks for corporate communications is required. Experience in developing organizational strategy and policy for the use of web and new media in communications is desirable. Experience in conceptualizing and setting up web or new media presences is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of other UN official languages is an advantage.
Other Skills
Use of web based tools such as Web Content Management Systems and related personal devices as well as media including text, photo, and video is required. Use of new media such as blogs and social networks is required.
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3.In completing the PHP, please note that all fields marked with an asterisk must be completed.
4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-917-367-0524
--------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: 19 Jun 2010
DATE OF ISSUANCE: 20 Apr 2010
ORGANIZATIONAL UNIT: Office for the Coordination of Humanitarian Affairs
DUTY STATION: New York
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-OCHA-423600-R-NEW YORK
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
This post is located in the Web Services Section (WSS) in the Communications and Information Services Branch (CISB) – OCHA, New York. The incumbent reports to the Chief of Web Services Section. Within delegated authority, the Information Management Officer will be responsible for the following duties: • Contributes to the formulation policies, procedures, objectives and guidelines affecting the development and maintenance of the Organization’s use of Websites and Internet related technologies. • Conducts policy-oriented research and drafting on the applicability of web- or internet-related technology to OCHA’s communication needs using data from internal and external sources to: contribute to the development and maintenance of web strategy, policies, governance of the use of web technologies guidelines and procedures in keeping with technological developments. • Assesses and makes recommendations relating to the use of available and evolving web technologies. Provides reliable, up-to-date research and specifications for web technology and innovations applications relevant to humanitarian work. • Provides advisory services on the use of web technologies based on needs, business process, workflow and information resources analysis; makes recommendations on appropriate and effective use of web technologies and implementation strategies, resource requirements, and procedures for maintenance of websites. • Assist Chief of Section in the implementation of Governance mechanisms; Monitors the compliance with web policies within the department, ensures compliance with standards and provides assistance in identifying consultants as required and associated project Terms of Reference. • Ensures alignment with UN Secretariat-wide standards as appropriate. • Evaluates and pilots emerging technologies to ensure OCHA’s web strategy remains up-to-date and takes optimal advantage of the possibilities of new technologies. • Develops client outreach strategy and programme and coordinates its implementation. • Represents the Section, as required, in departmental offices and at working groups, task forces and other fora, advocating the use of web technologies and standards. • Participates in the planning and organizing of training for OCHA staff with respect to utilization of web technologies and existing OCHA web services. • Guides, trains and supervises professional and general service staff in relevant functions. • Performs other duties as assigned.
Competencies
PROFESSIONALISM:__Knowledge of information management. Knowledge of the nature of web-based communication, including the use of new media such as blogs and social networks. Good drafting skills. Ability to perform policy-oriented research, formulate policies. Technical understanding of web technologies and the ability to research new technologies and determine their applicability for the organization. Ability to conceptualize new ideas in the area of internet and web media. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.__Shows pride in work and in achievements; demonstrates professional competence and mastery of web based communications; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.__ COMMUNICATION:__ Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.__ CREATIVITY:__Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks outside the box; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.__ TECHNOLOGICAL AWARENESS:__Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. VISION:__Identifies strategic issues, opportunities and risks; clearly communicates links between the organization's strategy and the work unit goals.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in Web or Internet-related communications. At least two years of experience with modern web-based communications media (New Media), including blogs, podcasts and social networks for corporate communications is required. Experience in developing organizational strategy and policy for the use of web and new media in communications is desirable. Experience in conceptualizing and setting up web or new media presences is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of other UN official languages is an advantage.
Other Skills
Use of web based tools such as Web Content Management Systems and related personal devices as well as media including text, photo, and video is required. Use of new media such as blogs and social networks is required.
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3.In completing the PHP, please note that all fields marked with an asterisk must be completed.
4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-917-367-0524
Wednesday, April 28, 2010
Information Management Officer, P-3. OCHA, Geneva. Open until the 19 of June
Information Management Officer, P-3
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DEADLINE FOR APPLICATIONS: 19 Jun 2010
DATE OF ISSUANCE: 20 Apr 2010
ORGANIZATIONAL UNIT: Office for the Coordination of Humanitarian Affairs
DUTY STATION: Geneva
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-OCHA-423934-R-GENEVA
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
This post is located in Geneva, Switzerland. Within delegated authority, the Information Management Officer will be responsible for the following duties: • Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. • Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment. • Participates in web and Internet media development projects, contributing to feasibility studies, website structure design, development and implementation and in the evaluation and usability testing of new websites or other internet-related products; provides user support on the use of web content management systems and other tools. • Develops training materials and user manuals; trains staff in use of web content management systems. • Understands, keeps current with and applies techniques and strategies for the online presentation, retirement and archival of web content. • Performs and supervises web editor functions by advising internal and external users about availability and accessibility of web content; maintaining communications with other web content management networks and web specialists; supervising web management activities of General Service staff. • Evaluates adequacy of existing web development and web content management tools. Implements new web management tools for efficient management of and access to web content. • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of web resources, particularly OCHA’s Intranet and public website; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Performs other related duties, as required.
Competencies
PROFESSIONALISM:__Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends; Ability to perform policy-oriented research, formulate policies; Ability to conceptualize new ideas in the area of internet and web media; Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.__Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.__ COMMUNICATION:__ Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Demonstrates thorough understanding of the nature of web-based communication, including the use of new media such as blogs and social networks to achieve organizational communication goals; Has very good knowledge and understanding of the use of web-based tools and media, including text, photo, video and practical skills in the use of such tools. Has excellent drafting skills__ CREATIVITY:__Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks outside the box; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.__ TECHNOLOGICAL AWARENESS:__Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology; Technical undestanding of web technologies and the ability to research new technologies and determine their applicability for the organization. VISION:__Identifies strategic issues, opportunities and risks; clearly communicates links between the organization's strategy and the work unit goals.
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QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in Web or Internet-related communications. At least two years of experience with modern web-based communications media (New Media), including blogs, podcasts and social networks is required. Experience in developing organizational strategy and policy for the use of web and new media in communications is an advantage. Experience in conceptualizing and setting up web or new media presences is an advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of other UN official languages is an advantage.
Other Skills
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3.In completing the PHP, please note that all fields marked with an asterisk must be completed.
4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: hrms@unog.ch,
Fax: 41-22-917- 0074
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DEADLINE FOR APPLICATIONS: 19 Jun 2010
DATE OF ISSUANCE: 20 Apr 2010
ORGANIZATIONAL UNIT: Office for the Coordination of Humanitarian Affairs
DUTY STATION: Geneva
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-OCHA-423934-R-GENEVA
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
This post is located in Geneva, Switzerland. Within delegated authority, the Information Management Officer will be responsible for the following duties: • Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. • Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment. • Participates in web and Internet media development projects, contributing to feasibility studies, website structure design, development and implementation and in the evaluation and usability testing of new websites or other internet-related products; provides user support on the use of web content management systems and other tools. • Develops training materials and user manuals; trains staff in use of web content management systems. • Understands, keeps current with and applies techniques and strategies for the online presentation, retirement and archival of web content. • Performs and supervises web editor functions by advising internal and external users about availability and accessibility of web content; maintaining communications with other web content management networks and web specialists; supervising web management activities of General Service staff. • Evaluates adequacy of existing web development and web content management tools. Implements new web management tools for efficient management of and access to web content. • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of web resources, particularly OCHA’s Intranet and public website; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Performs other related duties, as required.
Competencies
PROFESSIONALISM:__Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends; Ability to perform policy-oriented research, formulate policies; Ability to conceptualize new ideas in the area of internet and web media; Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.__Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.__ COMMUNICATION:__ Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Demonstrates thorough understanding of the nature of web-based communication, including the use of new media such as blogs and social networks to achieve organizational communication goals; Has very good knowledge and understanding of the use of web-based tools and media, including text, photo, video and practical skills in the use of such tools. Has excellent drafting skills__ CREATIVITY:__Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks outside the box; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.__ TECHNOLOGICAL AWARENESS:__Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology; Technical undestanding of web technologies and the ability to research new technologies and determine their applicability for the organization. VISION:__Identifies strategic issues, opportunities and risks; clearly communicates links between the organization's strategy and the work unit goals.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in Web or Internet-related communications. At least two years of experience with modern web-based communications media (New Media), including blogs, podcasts and social networks is required. Experience in developing organizational strategy and policy for the use of web and new media in communications is an advantage. Experience in conceptualizing and setting up web or new media presences is an advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of other UN official languages is an advantage.
Other Skills
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3.In completing the PHP, please note that all fields marked with an asterisk must be completed.
4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: hrms@unog.ch,
Fax: 41-22-917- 0074
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