Information Management Officer, P-3. OCHA, Geneva. Open until the 19 of June

Information Management Officer, P-3
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DEADLINE FOR APPLICATIONS: 19 Jun 2010
DATE OF ISSUANCE: 20 Apr 2010
ORGANIZATIONAL UNIT: Office for the Coordination of Humanitarian Affairs
DUTY STATION: Geneva
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-OCHA-423934-R-GENEVA


Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.


Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info


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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
This post is located in Geneva, Switzerland. Within delegated authority, the Information Management Officer will be responsible for the following duties: • Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. • Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment. • Participates in web and Internet media development projects, contributing to feasibility studies, website structure design, development and implementation and in the evaluation and usability testing of new websites or other internet-related products; provides user support on the use of web content management systems and other tools. • Develops training materials and user manuals; trains staff in use of web content management systems. • Understands, keeps current with and applies techniques and strategies for the online presentation, retirement and archival of web content. • Performs and supervises web editor functions by advising internal and external users about availability and accessibility of web content; maintaining communications with other web content management networks and web specialists; supervising web management activities of General Service staff. • Evaluates adequacy of existing web development and web content management tools. Implements new web management tools for efficient management of and access to web content. • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of web resources, particularly OCHA’s Intranet and public website; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Performs other related duties, as required.

Competencies
PROFESSIONALISM:__Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends; Ability to perform policy-oriented research, formulate policies; Ability to conceptualize new ideas in the area of internet and web media; Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.__Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.__ COMMUNICATION:__ Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Demonstrates thorough understanding of the nature of web-based communication, including the use of new media such as blogs and social networks to achieve organizational communication goals; Has very good knowledge and understanding of the use of web-based tools and media, including text, photo, video and practical skills in the use of such tools. Has excellent drafting skills__ CREATIVITY:__Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks outside the box; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.__ TECHNOLOGICAL AWARENESS:__Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology; Technical undestanding of web technologies and the ability to research new technologies and determine their applicability for the organization. VISION:__Identifies strategic issues, opportunities and risks; clearly communicates links between the organization's strategy and the work unit goals.


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QUALIFICATIONS

Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
A minimum of five years of progressively responsible experience in Web or Internet-related communications. At least two years of experience with modern web-based communications media (New Media), including blogs, podcasts and social networks is required. Experience in developing organizational strategy and policy for the use of web and new media in communications is an advantage. Experience in conceptualizing and setting up web or new media presences is an advantage.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of other UN official languages is an advantage.

Other Skills



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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.


How to apply


All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.


2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.


3.In completing the PHP, please note that all fields marked with an asterisk must be completed.


4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

E-mail: hrms@unog.ch,

Fax: 41-22-917- 0074