UN Secretariat (DSS). Information Management Officer, P-4. Open until 11th June 2010

Information Management Officer, P-4
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DEADLINE FOR APPLICATIONS: 11 Jun 2010
DATE OF ISSUANCE: 12 Apr 2010
ORGANIZATIONAL UNIT: Department of Safety and Security
DUTY STATION: New York
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-DSS-423655-R-NEW YORK (G)




Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info


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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
Under the general supervision of the Chief, Information Management Section, contributes to the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the department’s information management systems. • Conduct policy-oriented research and drafting on the applicability of information management technology to activities relating to the department’s mandate. • Ensure that all information repositories (databases, document collections, file stores) are setup, designed and maintained to guarantee data integrity, security, non-redundancy and consistency. • Assess and make recommendations relating to the use of information management systems. Provide reliable, up-to-date research and specifications for information management technology and innovations applications relevant to activities relating to the department’s mandate. • Oversee the implementation of the department’s electronic recordkeeping system and manage information security by enforcing security policies; by liaising with information-originating offices; and ensuring the physical security and safety of the department’s information stores and databases. • Monitor the progress of projects, ensuring compliance with departmental standards and guidelines and providing assistance in identifying consultants as required and associated project Terms of Reference. • Evaluate and pilot emerging technologies (including software applications and associated hardware, e.g., information management products, imaging and digitization systems and optical disk storage media) to develop strategies for integrating information created in diverse environments. • Participate in the planning and organizing of training for Headquarters and mission staff and users with respect to utilization of information management systems. Represent the Section, as required, in departmental offices and at working groups, task forces and other forums, advocating security related information management perspectives and standards.

Competencies
* Professionalism – Developed conceptual, analytical and innovative problem-solving ability; ability to handle complex business process and information integration issues. A thorough knowledge of information management and/or technology, including knowledge of archival or information science. Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. * Planning and organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Proven ability to plan and organize the work of the team, which requires an in-depth understanding of its strategic direction and priorities, and the ability to integrate the work of the team into the Section’s work programme. * Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas and takes calculated risks on new and unusual ideas. * Client Orientation - Establishes and maintains productive partnerships with clients; identifies clients' needs and matches them to appropriate solutions. Keeps clients informed of progress or setbacks. Meets timeline for delivery of products or services to client. * Teamwork - Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


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QUALIFICATIONS

Education
Advanced university degree (Master's degree of equivalent) in information Systems or other related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Additional certification in an IT specific field is desirable (e.g: Microsoft Certified Systems Engineer, Certified Java Programmer, etc).

Work Experience
A minimum of 7 years of progressively responsible professional experience in information management or related area, including at least 4 at the international level. Experience in systems development, database management and information management is required. Experience in managing and delivering highly complex systems projects and supporting a Crisis/Communications Center is desirable. Experience in the United Nations system or in other international organizations is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this post fluency in English (both oral and written) is required; knowledge of another official UN language is an advantage.

Other Skills



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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.


How to apply


All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.


2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.


3.In completing the PHP, please note that all fields marked with an asterisk must be completed.


4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

E-mail: staffing@un.org,

Fax: 1-917-367-0524

Please see the Frequently Asked Questions, if you encounter problems when applying.