Thursday, April 24, 2014

Library and Archives Information Manager. OECD, Paris. Open until 4 May 2014

Library & Archives Information Manager
(Job Number:


The OECD’s mission – Better Policies for Better Lives – promotes policies that will improve the economic and social well-being of people around the world. It provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.
The Operations Service (OPS) in the Executive Directorate (EXD) is responsible for managing and running the OECD’s buildings infrastructure, providing a range of operational services for the functioning of the Organisation and supporting substantive work through the provision of knowledge and information services. The objectives are to provide good quality, value for money services that make maximum use of technology and modern day practices.
EXD/OPS is looking for an Information Manager to respond and follow-up on client requests made to the Library & Archives Unit, to catalogue, digitize and download into the OECD Library & Archives repository electronic documents as well as the paper records received from Directorates and to apply information management principles. S/he will work under the supervision of the person responsible for the Library&Archives Unit (Client Services) in the Information Management Services Division (IMSD) in the Operations Service.
Main responsibilities
Information Management
  • Participate in the on-going changes to convert the Library and Archives Unit into a knowledge and information management centre, with a view to raising the standard of research in the OECD.
  • Participate in the implementation of the Unit’s strategic projects, including the different projects related to Knowledge and Information Management.
  • Work with clients across the Organisation to implement good information management and research practices.
Technical support
  • Reply, dispatch and follow-up on client requests. Provide guidance, training and support to clients using Library & Archives information management tools. Locate and order articles or interlibrary loans or archives requested by clients.
  • Collect, organise, analyse and present information provided in response to client demand in line.
  • Keep abreast of information sources in order to meet users’ information needs.
Cataloguing, digitization and downloading of electronic documents
  • When requested by users, digitize documents on the basis of microfiches, microfilm or paper.
  • Check the quality of the digitized folders and import and index them in the Organisation’s Library & Archives repository.
  • Import the electronic versions and catalogue OECD monographs and periodicals and audio or video recordings into the Library & Archives repository.
  • Index digitised OECD Official Documents and prepare for import into the Organisation’s Library & Archives repository.
  • Catalogue and index into the Library & Archives repository the records received from all Directorates.
  • Identify topics, sources and records for exhibits and participate in the preparation of material and exhibit layout.
  • Participate in the organisation and animation of Library & Archives Events in co-ordination with the Units’ communications co-ordinator.
  • Assist, guide and supervise external researchers conducting research on OECD declassified material on OECD premises.
Other tasks
  • Carry-out any other related tasks, as required by the Unit.
Ideal candidate profile
Academic background
  • Post-secondary education and preferably a professional qualification in records, library or information management, or equivalent professional experience.
  • A Category B French driving licence or equivalent would be an advantage.
Professional background
  • At least three years practical experience in one of the fields related to records, information or library management.
  • Experience of working in a multi-cultural, multi-disciplinary environment is desirable.
  • Proven experience with IT solutions in an information environment is essential. Knowledge of OpenText Content Server would be an advantage.
  • Good knowledge of data modelling and data structuring.
  • Good knowledge of the Microsoft Office suite (Word, Excel, etc.).
  • Excellent knowledge of one of the two official languages of the Organisation (English and French); good knowledge of the other.
Core competencies
Please refer to the OECD Core Competencies and the level 1 indicators.
Contract Duration
Two year fixed term, with the possibility of renewal.
What the OECD offers
Basic monthly salary from 3163EUR, exempt from income tax in France, plus allowances/benefits depending on individual situation.
Please note the appointment may be made at a lower grade depending on the qualifications and professional experience of the selected applicant.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, nationality, opinions or beliefs, gender, sexual orientation, health or disabilities.

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