Information Manager, B4. Council of Europe, Strasbourg,. Open until 7 May 2014

Vacancy Notice N° e85/2014
Information Manager (Grade B4)
Directorate General of Administration

Directorate of Information Technology
Closing Date: 07 May 2014
Location : Strasbourg

Job Mission

FIXED-TERM CONTRACT

Under the general authority of the Director of Information Technology and the Head of the Information Management Division (IMD), the incumbent will provide professional guidance and contribute to the programmes of this Division, in compliance with general guidelines and priorities and with a concern for quality, efficiency and accuracy.

Key Activities

The incumbent will perform all or a combination of the tasks related to the management of contents in an organisation-wide setting. In addition, the incumbent will also perform the following specific duties, under the guidance and the authority of the Head of the Access and Standardisation Section:

• Supervision and co-ordination of daily operations and projects in the domains of document and records management,
• Delivery of information organisation for document and records management.
• Supervision and coordination of metadata management (esp. the centrally controlled vocabularies).
• Participation in the provision of search functionality (common search engine) and user guidance.
• Functional and basic system administration for existing documentary systems in delegation of the IMD.
• Guidance in description and management of archive collections; guidance to creators for tagging their documents.
• Preparation and diffusion of ECM fundamentals (controlled vocabularies, procedures, policies, guidelines and manuals).

• Provision of archive and information services to internal and external users.
• Participation in the management of archive and information services.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Eligibility Requirements

Only applicants who best meet the following criteria will be considered for shortlisting. Criteria marked with an asterisk (*) are statutory requirements.

· Qualifications*: professional degree or certification in RIM (Records and Information Management);

· Experience:

o At least 5 years of professional experience in RIM;

· Language requirements: very good knowledge of both official languages (English and French).

· Nationality*: nationality of one of the 47 Council of Europe member states.

· Age*: under 65 years of age at the closing date of the vacancy notice.

Competencies

Essential:

• Professional and technical competencies:

o ICT skills: has good computer skills of standard tools in office applications (word processing, spreadsheet, data bases, presentation software, outlook, internet/intranet publications) and good experience with ECM (Enterprise Content Management) systems;

o planning and work organisation;

o information seeking;

o problem-solving skills.

• Interpersonal skills: service and client orientation, team-work and co-operation; relationship-building.

Desirable:

• Professional and technical competencies:

o Basic knowledge of Project Management, especially Change Management; an advantage;

o Practical experience with taxonomy design and management an advantage.

For more information, please refer to the competency inventory of the Council of Europe.

Additional Information

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs you can create and submit your on-line application. Applications must be submitted at the latest 7 May 2014 (midnight Central European Time).

The selection procedure consists of shortlisting, assessment(s), and a panel interview. Assessments may include one or more of the following: ability tests, behavioural questionnaires, job-related examinations, situational exercises, language tests, interviews and full assessment centres. At least one assessment will be eliminatory.

Depending on the number of applicants, the length of the required professional experience may be increased.

Candidates with the best results in the previous stages of the procedure (tests, exams, etc.) will, as a last stage of the procedure, be invited for an interview with a panel.

Following this competition, a reserve list of successful candidates, in order of merit, may be established. This list will be valid for two years with the possibility of extending it to a maximum of four years. It should be noted that placement on a reserve list does not give candidates the right to an appointment within the Council of Europe. The choice of candidates from a reserve list is not made solely according to the order of merit but also takes into account the requirements of the position to be filled and the qualifications of the candidates.

During the period of validity of the reserve list, candidates on the list may be offered employment on a fixed-term contract, which may be renewed one or several times. There is a statutory probationary period of two years.

The compulsory retirement age is 65.

Details on conditions of employment including salaries, allowances, pension scheme and social insurance can be consulted on our recruitment website.

Under its equal opportunities policy, the Council of Europe is aiming to achieve parity in the number of women and men employed in each category and grade. In the event of equal merit, preference will therefore be given to the applicant belonging to the under-represented sex.

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

The Organisation

The Council of Europe is a political organisation founded in 1949 in order to promote greater unity between its members. It now numbers 47 member states. The Organisation’s main aims are to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States. Since 1989 it has integrated most of the countries of Central and Eastern Europe and supported them in their efforts to implement and consolidate their reforms.

The Council of Europe has its permanent headquarters in Strasbourg (France). By Statute, it has two constituent organs: the Committee of Ministers, composed of the member States’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States.

The European Court of Human Rights is the judicial body competent to adjudicate complaints brought against a state by individuals, associations or other contracting states on grounds of violation of the European Convention on Human Rights.

External recruitment procedure organised in accordance with Article 15B of the Regulations on Appointments