Thursday, April 24, 2014

Internship, Central Records and Document management. OSCE, Vienna. Open until 28 April 2014

Job Title Internship/Central Records and Documents Management (CRDM)
Organization Name OSCE Secretariat
Location Vienna,AT
Closing Date of application 28-04-2014
No. of Posts 1
Central Records and Documents Management (CRDM) is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records and training OSCE staff in using organization-wide records management tools and resources.
Tasks and Responsibilities
CRDM is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below:
  • Providing support for records registration;
  • Assisting with backlog projects such as compiling inventories, weeding and digitizing records (digitizing includes document preparation, scanning, performing quality control and assigning metadata);
  • Assisting with file transfers as required;
  • Assisting with records-related events including publicity, obtaining supplies, setting up and cleaning up;
  • Assisting in the pilot phase for the Records Management module of OSCE's Electronic Document and Records Management System (DocIn);
  • Performing other records-related tasks as required.
Necessary Qualifications
  • Applicants should be under the age of 30 and from an OSCE participating State;
  • Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within one year of graduation, or recent graduates or postgraduates, with a background in archives or records management;
  • Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages would be an asset;
  • Working experience with Electronic Document and Records Management Systems (such as Open Text ECM);
  • Advanced computer skills;
  • Strong analytical, research and drafting skills;
  • Good organizational skills with ability to process and synthesize information quickly and efficiently;
  • Detail-oriented;
  • Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity.
Remuneration Package
The OSCE is not in a position to pay any remuneration during the internship nor reimburse travel expenses. However, interns selected who are non-residents of Vienna may be eligible for some compensation towards their living costs in Vienna.
The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE.
The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.
How To Apply
If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see
The OSCE is committed to achieving a better balance of women and men within the Organization.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

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