Library and Archives Information Manager. OECD, Paris. Open until 4 May 2014

Library & Archives Information Manager

 

(Job Number:

09233)

Description

The OECD’s mission – Better Policies for Better Lives – promotes policies that will improve the economic and social well-being of people around the world. It provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.

The Operations Service (OPS) in the Executive Directorate (EXD) is responsible for managing and running the OECD’s buildings infrastructure, providing a range of operational services for the functioning of the Organisation and supporting substantive work through the provision of knowledge and information services. The objectives are to provide good quality, value for money services that make maximum use of technology and modern day practices.

EXD/OPS is looking for an Information Manager to respond and follow-up on client requests made to the Library & Archives Unit, to catalogue, digitize and download into the OECD Library & Archives repository electronic documents as well as the paper records received from Directorates and to apply information management principles. S/he will work under the supervision of the person responsible for the Library&Archives Unit (Client Services) in the Information Management Services Division (IMSD) in the Operations Service.

Main responsibilities

Information Management

• Participate in the on-going changes to convert the Library and Archives Unit into a knowledge and information management centre, with a view to raising the standard of research in the OECD.
• Participate in the implementation of the Unit’s strategic projects, including the different projects related to Knowledge and Information Management.
• Work with clients across the Organisation to implement good information management and research practices.

Technical support

• Reply, dispatch and follow-up on client requests. Provide guidance, training and support to clients using Library & Archives information management tools. Locate and order articles or interlibrary loans or archives requested by clients.
• Collect, organise, analyse and present information provided in response to client demand in line.
• Keep abreast of information sources in order to meet users’ information needs.

Cataloguing, digitization and downloading of electronic documents

• When requested by users, digitize documents on the basis of microfiches, microfilm or paper.
• Check the quality of the digitized folders and import and index them in the Organisation’s Library & Archives repository.
• Import the electronic versions and catalogue OECD monographs and periodicals and audio or video recordings into the Library & Archives repository.
• Index digitised OECD Official Documents and prepare for import into the Organisation’s Library & Archives repository.
• Catalogue and index into the Library & Archives repository the records received from all Directorates.

Communication

• Identify topics, sources and records for exhibits and participate in the preparation of material and exhibit layout.
• Participate in the organisation and animation of Library & Archives Events in co-ordination with the Units’ communications co-ordinator.
• Assist, guide and supervise external researchers conducting research on OECD declassified material on OECD premises.

Other tasks

• Carry-out any other related tasks, as required by the Unit.

Ideal candidate profile

Academic background

• Post-secondary education and preferably a professional qualification in records, library or information management, or equivalent professional experience.
• A Category B French driving licence or equivalent would be an advantage.

Professional background

• At least three years practical experience in one of the fields related to records, information or library management.
• Experience of working in a multi-cultural, multi-disciplinary environment is desirable.

Tools

• Proven experience with IT solutions in an information environment is essential. Knowledge of OpenText Content Server would be an advantage.
• Good knowledge of data modelling and data structuring.
• Good knowledge of the Microsoft Office suite (Word, Excel, etc.).

Languages

• Excellent knowledge of one of the two official languages of the Organisation (English and French); good knowledge of the other.

Core competencies

Please refer to the OECD Core Competencies and the level 1 indicators.

Contract Duration

Two year fixed term, with the possibility of renewal.

What the OECD offers

Basic monthly salary from 3163EUR, exempt from income tax in France, plus allowances/benefits depending on individual situation.

Please note the appointment may be made at a lower grade depending on the qualifications and professional experience of the selected applicant.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, nationality, opinions or beliefs, gender, sexual orientation, health or disabilities.

Historian/Records Management Officer. KFOR, Pristina. Open until 8 May 2014

Historian/Records Management Officer

INFORMATION FOR PROSPECTIVE CANDIDATES FOR THE INTERNATIONAL CIVILIAN CONSULTANT (ICC) LEVEL 5 POSITION - HISTORIAN/RECORDS MANAGEMENT OFFICER AT HQ KFOR, PRISTINA, KOSOVO

Completing an Application Form
Thank you for your interest in the position of Historian/Records Management Officer at HQ KFOR. Separately on our website you will find the following documents:

• Copy of the job description
• An application form

When completing the application form, please pay particular attention when completing Section Two. In this section you are required to give information and examples of your work experience which show that you have the essential requirements for the position.

The essential education, experience and skills requirements are:

• A university degree in history or archival science
• At least 5 years of experience in administration and information management, to include a minimum of 3 years of experience in a clearly defined role responsible for the life-cycle management of records, both electronic and paper
• Experience of performing research and providing responses to enquiries for historical data
• Good working knowledge of Microsoft Office programmes (Word, Excel, Powerpoint, Access) plus working experience of collaborative software packages such as MS Sharepoint.
• A very good level of English language (Reading/Writing/Listening/Speaking)
• Strong communication skills
• Ability to work proactively with minimum supervision

In Section One, you should ensure you complete the sections confirming level of education and any training certification.
Language Requirements: Please ensure you indicate language skills in Section 10, of Part One of the Application Form. Candidates who are shortlisted for the position will be required to undertake a language test as part of the selection process.
Nationality Requirements: Applicants must be nationals of NATO member nations.
Applications must be returned by e-mail to sptcivpersk@hq.kfor.nato.int by 1400hrs on Thursday 8 May 2014. Applications received after this time will not be accepted. The shortlisting will take place in week commencing 12 May 2014. Only candidates who are shortlisted for interview will be contacted. The interviews are currently scheduled to be held in week commencing 26 May 2014.
Employment as an ICC at HQ KFOR can only be offered to candidates who are over 21 and under 57 years of age at the time of taking up their appointments.
Information on KFOR and the Post
The NATO-led Kosovo Force (KFOR) is deployed in Kosovo to help maintain a safe and secure environment and freedom of movement for all citizens, irrespective of their ethnic origin. KFOR is part of the wider international effort to build peace and stability in the area. HQ KFOR is based in Film City, Pristina.
The post of Historian/Records Management Officer is in the Director of Staff (DOS) Branch and is responsible for the capture, preservation and custodianship of KFOR records. The postholder advises on record keeping/management processes and policies across KFOR. The position requires someone who is highly experienced in information management and who has specific experience in archives management and/or records management of both paper and electronic records. The successful applicant will require good research skills coupled with strong communication skills as he/she will need to deal with a wide range of contacts at all levels in the organisation. The position is largely autonomous so candidates will be required to demonstrate that they are proactive and able to work with minimum supervision
Information on Employment Conditions (this is provided as a guide only and is not meant to be an exhaustive list)
This position is an International Civilian Consultant (ICC) level 5 position. The postholder will work in HQ KFOR at Film City, Pristina.
The starting salary for ICC-5 is 5,841 € per month (exempt from local taxation).
Other employment benefits include:

• Affiliation to a Group Medical Insurance Scheme (premiums shared between employee/employer).
• 24 days annual leave per calendar year
• Up to 7 Special leave days
• Up to 11 days Official/National holidays.
• An installation allowance equal to one month’s salary (50% to be reimbursed if not completing two consecutive years of service).
• A removal allowance equal to one month’s salary, after having completed at least three years of consecutive service, unless removal expenses are reimbursed by any other source.
• Travel Expenses paid to take up duty / end of tour.

Before any appointment is confirmed, the preferred candidate will be required to undergo a NATO Security Clearance and to successfully pass a medical examination certifying fitness to work.
The successful candidate will be offered a 12-month initial contract which may be converted into an indefinite duration contract subject to satisfactory performance and the continued operational need/funding for the position.

Internship, Central Records and Document management. OSCE, Vienna. Open until 28 April 2014

Job Title		Internship/Central Records and Documents Management (CRDM)
Organization Name		OSCE Secretariat
Location		Vienna,AT
Grade
Closing Date of application		28-04-2014
No. of Posts		1
Background
		Central Records and Documents Management (CRDM) is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records and training OSCE staff in using organization-wide records management tools and resources.
Tasks and Responsibilities
		CRDM is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below: Providing support for records registration; Assisting with backlog projects such as compiling inventories, weeding and digitizing records (digitizing includes document preparation, scanning, performing quality control and assigning metadata); Assisting with file transfers as required; Assisting with records-related events including publicity, obtaining supplies, setting up and cleaning up; Assisting in the pilot phase for the Records Management module of OSCE's Electronic Document and Records Management System (DocIn); Performing other records-related tasks as required.
Necessary Qualifications
		Applicants should be under the age of 30 and from an OSCE participating State; Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within one year of graduation, or recent graduates or postgraduates, with a background in archives or records management; Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages would be an asset; Working experience with Electronic Document and Records Management Systems (such as Open Text ECM); Advanced computer skills; Strong analytical, research and drafting skills; Good organizational skills with ability to process and synthesize information quickly and efficiently; Detail-oriented; Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity.
Remuneration Package
		The OSCE is not in a position to pay any remuneration during the internship nor reimburse travel expenses. However, interns selected who are non-residents of Vienna may be eligible for some compensation towards their living costs in Vienna. The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE. The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.
How To Apply
		If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under http://www.osce.org/employment The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/who/83 The OSCE is committed to achieving a better balance of women and men within the Organization. Please be aware that the OSCE does not request payment at any stage of the application and review process.

Document Management System Analyst. UN Volunteers, Bonn. Open until 25 April 2014

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Date: 16 April 2014


Job title: 64491_Document Management System Analyst for UNV

Duty station (city, country):
Home based and Bonn, Germany

Job Globally advertised:
International

Practice area:
Management

Brand :
UNV

Type of Contract:
Individual Contract

Category :
External

Post type :
International consultant

Languages required:
English

Starting date: 12 May 2014

Application Deadline: 25 April 2014

Duration of initial contract: 4 months

Expected duration of the assignment: 4 months

Project name: UNV Document Management Project

1. BACKGROUND


The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide. Volunteerism is a powerful means of engaging people in tackling development challenges, and it can transform the pace and nature of development. Volunteerism benefits both society at large and the individual volunteer by strengthening trust, solidarity and reciprocity among citizens, and by purposefully creating opportunities for participation. UNV contributes to peace and development by advocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, and mobilizing an increasing number and diversity of volunteers, including experienced UN Volunteers, throughout the world. UNV embraces volunteerism as universal and inclusive, and recognizes volunteerism in its diversity, as well as the values that sustain it: free will, commitment, engagement and solidarity.

UNV is headquartered in Bonn, Germany and has approximately 150 staff positions- with the majority in Bonn and some positions with different peacekeeping and political missions, and in other headquarters locations (e.g. New York and Tokyo).

Management Services Division is directly responsible for providing the full range of services including financial, human resources, procurement, safety and security, administrative, information technology and ATLAS services to UNV Headquarters in a timely, proactive and responsive manner ensuring productive, cost effective and efficient input and output between the divisions.

Administration Unit forms part of the MSD group. The unit is focused on delivery of the high quality services of: procurement, travel, security management, administration and registry services. Registry services are representing a very important share of the AU workload.

After the "Content and Knowledge Management in UNV" review in 2008, the UNV portal project started in 2009 with the aim of replacing the at-the-time current intranet, Knowledge Platform and shared network drives with a unified document and content repository. The project was planned to have following functionalities:

• Development of an online Portal that would replace the UNV Intranet, Knowledge Platform web site and shared drives;

• Document management implementation across the organization;

• Development of policies and procedures for document and content management processes including the required Governance structure;

• Development of collaborative tools to manage users, documents, knowledge products, discussions and interactions between the users.

In the last quarter of 2011, the Portal was launched, first in HQ, followed by the rollout to field unit staff in June 2012.

In February 2013, a "Document Management Consultancy" was launched to review the current information architecture and usability of the system. Recommendations were made for new content types, site columns and templates and their integration into existing system, and a draft document retention policy was proposed. This consultancy ended in April 2013.

To develop and maintain a user friendly, sustainable and rational DMS for UNV in Bonn and external expertise is required to finalize the work initiated in 2013.


2. MAIN OBJECTIVES, RESPONSABILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK.

2. Description of Responsibilities (scope of the work)


This consultancy would continue the previous Document Management Consultancy and lead the process to get approval of the recommended changes liaise with various units and assist ICTS and its implementation.

• Review the DMS analysis report of 2013 and organize meetings with technical focal points, the Portal Committee and UNV senior management to confirm business processes and usage of content types, site columns and templates.

• Amend and distribute for comments the UNV Document Retention Policy. Policy brief must entail recommendations on how to identify, capture, record, analyze, classify, store and index relevant information. Present the final version of the Policy on the Portal Committee and Managers Forum. Develop a document defining final metadata and content types, as well as templates for implementation into the SharePoint DMS.

• Prepare guidance for the archiving of paper based and electronic document. Prepare Standard Operating Procedures (SOP) for archiving of content in place, and a final report of status/progress of archiving with next steps. Develop a workflow for registry of receiving/maintaining/distributing/filing and disposing data. Training manuals, guidelines on how to use DMS and its metadata, how to apply DMS to handle daily incoming documentation via: regular mail, pouch, courier, fax and e-mail.

• Provide or organize training to technical focal points and staff on DMS related topics such as Metadata, SharePoint Content types, work processes and document archiving Based on the log of identified training needs, define 3 topics required for training, developed training material and handouts, and execute each training 3 times. These teaching techniques can be replaced by others (i.e. video tutorials, FAQs, etc.) by agreement with UNV supervisor.


Main deliverables are:

1. Revised draft of UNV Document Retention Policy by, end of May, 2014.

2. UNV Document Retention Policy discussed at all levels and presented to the Portal Committee by mid June 2014.

3. Guidance document and SOPs developed for the archiving of electronic and paper based data by end June 2014.

4. Workflows, procedures and SOPs developed and tested prior implementation (test Report to be prepared) for Registry services by the end September 2014:

a. Handling incoming data (regular mail, fax, courier, e-mail) internal distribution, maintenance, failing and disposal;

b. Handling outgoing data.

5. Training manuals, guidelines on using DMS and metadata by the end of September 2014. Kindly consider two missions to Bonn – in the beginning and toward the end of the consultancy for presentation.


3. Competencies

• Knowledge of and substantial experience in developing and implementing DMS;

• Experience in conducting DMS assessments, and analysis;

• Knowledge of the UN system and in particular UNDP and UNV;

•
Ability and willingness to work under pressure and with tight deadlines;

•
Behavioral competencies appropriate to a multi-cultural environment, including sensitivity and respect for cultural and gender diversity;

• Ability to develop clear goals that are consistent with agreed strategies.


4. Qualifications

Education;

•
Advanced University Degree in Information Management/Science, Library, or a related field;

• Professional certification in document management or knowledge management is an additional asset.


Experience;

•
At least five years of relevant professional experience gained from at least two different positions related to planning, designing and implementing document management;

• Proven experience with designing document management solutions with MS SharePoint 2010;


 Proven experience working with International and UN organizations;

 Experience with moderating diverse groups of stake holders and facilitating decision making processes.

Language requirement.


•
Excellent analytical, drafting, editing and communication skills in English.

FINANCIAL PROPOSAL

5. Application procedure:


Applicants have to provide a technical and financial proposal.

The technical proposal shall describe the methodology and the approach how to fulfill the required deliverables as well as outline the major components of its implementation.

The financial proposal shall consist of all-inclusive lump sum for the whole duration of the contract period, which shall include the consultancy fee, costs of living, and cost of travel to and from the duty station. The financial proposal shall contain a breakdown of these costs and indicate the number of off-days the consultant wants to take during the contract period (if any).

The lump sum/contract price is fixed regardless of subsequent changes in the cost components.


Criteria for Selection of the Best offer:


The selection of the best offer will be based on the combined scoring method – where the qualifications and methodology will be weighted – 70%, and combined with the price offer which will be weighted 30%.

Key selection criteria are:

 Proposed approach and methodology (30%)


 Proven experience in Information Management (15%)

 Proven analytical skills (15%)

 Proven experience working with International or UN agencies (10%)

Qualified candidates are requested to apply online via the UNDP website. Interested candidates are advised to carefully review this ToR and ensure that they meet the requirements and qualifications described above. Applications should contain: A brief cover letter, a short summary of relevant qualifications and a technical proposal. Please paste the letter into the "Resume and Motivation" section of the electronic application. A current completed and signed P11 form/ UN Personal History Form in English. Blank form can be downloaded from www.sas.undp.org/documents/p11_personal_history_form.doc

Please also include your CV. Contact details for 3 references. Incomplete applications will not be considered. Please make sure you provide all requested materials. All documents should be scanned and attached in one pdf format document.


Financial proposal
should be sent in a separate e-mail and addressed to : procurement@unv.org clearly marking the job title in the subject line.

Qualified women and members of social minorities are encouraged to apply. Due to the large number of applications we receive, we are only able to inform the successful candidates about the outcome or status of the selection process

Taxonomy (data classification/categorization) consultant. UN Volunteers, Bonn. Open until 25 April 2014

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Date: 16 April 2014


Job title: 64491_Taxonomy (data classification/categorization) consultant

Duty station (Bonn,Germany):
Home based and Bonn, Germany

Job Globally advertised:
International

Practice area:
Management

Brand :
UNV

Type of Contract:
Individual Contract

Category :
External

Post type :
International

Languages required:
English

Starting date: 12 May 2014

Application Deadline: 25 April 2014

Duration of initial contract:
3 months

Expected duration of the assignment:
3 months

Project name:
UNV Corporate Taxonomy

1. Background

The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide. Volunteerism is a powerful means of engaging people in tackling development challenges, and it can transform the pace and nature of development. Volunteerism benefits both society at large and the individual volunteer by strengthening trust, solidarity and reciprocity among citizens, and by purposefully creating opportunities for participation. UNV contributes to peace and development by advocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, and mobilizing an increasing number and diversity of volunteers, including experienced UN Volunteers, throughout the world. UNV embraces volunteerism as universal and inclusive, and recognizes volunteerism in its diversity, as well as the values that sustain it: free will, commitment, engagement and solidarity.

The Volunteer Knowledge and Innovation Section (VKIS) enhances UNV’s proactive capacity to mainstream volunteerism into peace and development initiatives through:

 Promoting sound volunteer management practices, including the development of innovative volunteering solutions (volunteer modalities and volunteer management resources and tools) and the management of the Online Volunteering service;

 Leading the delivery of volunteerism advisory services for integration of volunteerism for peace and development into policies and programming; and for enhancing the recognition of volunteerism contributions;

 Leading initiatives for Volunteer Learning and Knowledge Management


Project background




UNV uses a number of different computer systems to support its core activities, including a roster of candidates, a system to manage the Online Volunteering service activities, a volunteer reporting system, a knowledge and document management portal which are tailor made systems. UNV also uses a common UN ERP package system to manage its projects, human resources and finances. Finally, UNV operates global and national public websites. Each of these systems uses a different taxonomy . Some taxonomies such as countries or languages are available in UNV's three working languages (English, French, Spanish), others are only available in English. The current taxonomies neither allow for consistent, and effective classification of information nor for harmonized and systematic reporting .

UNV Strategic Framework 2014-2017 and the related Integrated Results and Resources Matrix require the consolidation of different taxonomies into one corporate taxonomy to enable accurate reporting and consistent measurements and to facilitate the searching, retrieval and archiving of information.

UNV has therefore undertaken to review its existing taxonomies and develop one corporate, user friendly taxonomy, allowing consistent data classification across the organization.


Reporting lines




The consultant will report to the Knowledge Management Specialist and will be supported by the Knowledge Management Associate. S/He will work in close consultation with the Taxonomy reference team (comprising representatives of CPPU, VKIS (Online Volunteering, Knowledge Management and VRS), VRRS, ICTS, CU).


2. Description of Responsibilities (scope of the work)


The consultant is expected to:

1. Analyze current taxonomies (taxonomies inventory, including their objectives, references, key principles, use and users).

2. Carry out relevant consultations to ensure that all stakeholders are engaged in the process.

3. Develop a taxonomy policy including objectives, references, key principles, use and users.

4. Propose new corporate taxonomy. The proposed taxonomy must be as per state of the art standards of data classification and taxonomy practices (user friendly, intuitive, natural, mutually exclusive, etc.). In particular, it should propose the consolidation of taxonomies for countries, organizations, development topics, development results, volunteer activities and document categories, to be used by the different UNV systems.

5. Analyze impact of implementation of proposed taxonomies on corporate systems as well as data management and transformation.

6. Develop data maps and transformation plan including correspondence matrix.

7. Develop guidelines on the use of the corporate taxonomy by the different system owners, and develop a taxonomy governance structure.


Describe expected results, deliverables and provide a due date per each deliverable


1. Taxonomy policy including objectives, references, key principles, use and users (May 2014)

2. Fully developed corporate taxonomy, in particular countries, organizations, development topics, development results, volunteer activities and document categories, to be used by the different UNV systems (June 2014)

3. Taxonomy guidelines including the required governance structure and associated change management mechanism (July 2014)

4. Data mapping and transformation plan (July 2014)

Kindly consider two missions to Bonn – in the beginning and toward the end of the consultancy for presentation.


3. Competencies


 Excellent knowledge of information architecture and classification;


Demonstrated ability to provide effective advice on taxonomy policy and implementation;


Knowledge and understanding of technologies relevant to data management;


Proven knowledge of developing and maintaining taxonomies and related tagging and search functionalities of web-based systems;


Familiarity with the work of the United Nations system and understanding of the UN operations and structures, particularly those related to information and knowledge management, as well as statistics;


Familiarity with volunteer and development project management is an asset;


Strong analytical skills;


Excellent communications skills, good drafting and writing abilities;


Strong organizational and client orientation skills;


Ability to work well with others and to develop and maintain trustful work relations.

Corporate Competencies:




Excellent intercultural communication skills and sensitivity to cultural differences;


Respect for diversity: Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

4. Qualifications

Education:


 Master’s degree in library and information science, knowledge management studies;

 Good knowledge of taxonomy standards (eg ISO 25964).


Experience:


 Minimum 5 years of experience in developing and maintaining taxonomies used by businesses/organizations to classify and categorize key data, information, and knowledge

 Previous experience with UNDP or another UN organization, e.g. UN statistics department, is an asset


Language requirement:


 Fluency in English;


Proficiency in an additional UN language is desirable.

5. Application procedures:
Applicants have to provide a technical and financial proposal.

The technical proposal shall describe the methodology and the approach how to fulfill the required deliverables as well as outline the major components of its implementation.

The financial proposal shall consist of all-inclusive lump sum for the whole duration of the contract period, which shall include the consultancy fee, costs of living, and cost of travel to and from the duty station. The financial proposal shall contain a breakdown of these costs and indicate the number of off-days the consultant wants to take during the contract period (if any).

The lump sum/contract price is fixed regardless of subsequent changes in the cost components.


Criteria for Selection of the Best offer:


The selection of the best offer will be based on the combined scoring method – where the qualifications and methodology will be weighted – 70%, and combined with the price offer which will be weighted 30%.

Key selection criteria are:

 Proposed methodology (20%)

 Proven experience in developing taxonomy (20%)

 Proven analytical skills (20%)

 Proven experience working with the UN (10%)

Qualified candidates are requested to apply online via the UNDP website. Interested candidates are advised to carefully review this ToR and ensure that they meet the requirements and qualifications

described above. Applications should contain: A brief cover letter, a short summary of relevant qualifications and a technical proposal. Please paste the letter into the "Resume and Motivation" section of the electronic application. A current completed and signed P11 form/ UN Personal History Form in English. Blank form can be downloaded from www.sas.undp.org/documents/p11_personal_history_form.doc

Please also include your CV. Contact details for 3 references. Incomplete applications will not be considered. Please make sure you provide all requested materials. All documents should be scanned and attached in one pdf format document.


Financial proposal
should be sent in a separate e-mail and addressed to : procurement@unv.org clearly marking the job title in the subject line.

Qualified women and members of social minorities are encouraged to apply. Due to the large number of applications we receive, we are only able to inform the successful candidates about the outcome or status of the selection process.

Information Manager, B4. Council of Europe, Strasbourg,. Open until 7 May 2014

Vacancy Notice N° e85/2014
Information Manager (Grade B4)
Directorate General of Administration

Directorate of Information Technology
Closing Date: 07 May 2014
Location : Strasbourg

Job Mission

FIXED-TERM CONTRACT

Under the general authority of the Director of Information Technology and the Head of the Information Management Division (IMD), the incumbent will provide professional guidance and contribute to the programmes of this Division, in compliance with general guidelines and priorities and with a concern for quality, efficiency and accuracy.

Key Activities

The incumbent will perform all or a combination of the tasks related to the management of contents in an organisation-wide setting. In addition, the incumbent will also perform the following specific duties, under the guidance and the authority of the Head of the Access and Standardisation Section:

• Supervision and co-ordination of daily operations and projects in the domains of document and records management,
• Delivery of information organisation for document and records management.
• Supervision and coordination of metadata management (esp. the centrally controlled vocabularies).
• Participation in the provision of search functionality (common search engine) and user guidance.
• Functional and basic system administration for existing documentary systems in delegation of the IMD.
• Guidance in description and management of archive collections; guidance to creators for tagging their documents.
• Preparation and diffusion of ECM fundamentals (controlled vocabularies, procedures, policies, guidelines and manuals).

• Provision of archive and information services to internal and external users.
• Participation in the management of archive and information services.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Eligibility Requirements

Only applicants who best meet the following criteria will be considered for shortlisting. Criteria marked with an asterisk (*) are statutory requirements.

· Qualifications*: professional degree or certification in RIM (Records and Information Management);

· Experience:

o At least 5 years of professional experience in RIM;

· Language requirements: very good knowledge of both official languages (English and French).

· Nationality*: nationality of one of the 47 Council of Europe member states.

· Age*: under 65 years of age at the closing date of the vacancy notice.

Competencies

Essential:

• Professional and technical competencies:

o ICT skills: has good computer skills of standard tools in office applications (word processing, spreadsheet, data bases, presentation software, outlook, internet/intranet publications) and good experience with ECM (Enterprise Content Management) systems;

o planning and work organisation;

o information seeking;

o problem-solving skills.

• Interpersonal skills: service and client orientation, team-work and co-operation; relationship-building.

Desirable:

• Professional and technical competencies:

o Basic knowledge of Project Management, especially Change Management; an advantage;

o Practical experience with taxonomy design and management an advantage.

For more information, please refer to the competency inventory of the Council of Europe.

Additional Information

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs you can create and submit your on-line application. Applications must be submitted at the latest 7 May 2014 (midnight Central European Time).

The selection procedure consists of shortlisting, assessment(s), and a panel interview. Assessments may include one or more of the following: ability tests, behavioural questionnaires, job-related examinations, situational exercises, language tests, interviews and full assessment centres. At least one assessment will be eliminatory.

Depending on the number of applicants, the length of the required professional experience may be increased.

Candidates with the best results in the previous stages of the procedure (tests, exams, etc.) will, as a last stage of the procedure, be invited for an interview with a panel.

Following this competition, a reserve list of successful candidates, in order of merit, may be established. This list will be valid for two years with the possibility of extending it to a maximum of four years. It should be noted that placement on a reserve list does not give candidates the right to an appointment within the Council of Europe. The choice of candidates from a reserve list is not made solely according to the order of merit but also takes into account the requirements of the position to be filled and the qualifications of the candidates.

During the period of validity of the reserve list, candidates on the list may be offered employment on a fixed-term contract, which may be renewed one or several times. There is a statutory probationary period of two years.

The compulsory retirement age is 65.

Details on conditions of employment including salaries, allowances, pension scheme and social insurance can be consulted on our recruitment website.

Under its equal opportunities policy, the Council of Europe is aiming to achieve parity in the number of women and men employed in each category and grade. In the event of equal merit, preference will therefore be given to the applicant belonging to the under-represented sex.

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

The Organisation

The Council of Europe is a political organisation founded in 1949 in order to promote greater unity between its members. It now numbers 47 member states. The Organisation’s main aims are to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States. Since 1989 it has integrated most of the countries of Central and Eastern Europe and supported them in their efforts to implement and consolidate their reforms.

The Council of Europe has its permanent headquarters in Strasbourg (France). By Statute, it has two constituent organs: the Committee of Ministers, composed of the member States’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States.

The European Court of Human Rights is the judicial body competent to adjudicate complaints brought against a state by individuals, associations or other contracting states on grounds of violation of the European Convention on Human Rights.

External recruitment procedure organised in accordance with Article 15B of the Regulations on Appointments