INTERN - INFORMATION MANAGEMENT, I
Job Code Title: INTERN - INFORMATION MANAGEMENT
Department/ Office: Office of Central Support
Services
Location: NEW YORK
Posting Period: 20 March 2014-4 April 2014
Job Opening number: 14-IMA-DM OCSS-33013-R-NEW YORK
(O)
________________________________________
UNITED NATIONS CORE VALUES:
INTEGRITY, PROFESSIONALISM, RESPECT FOR DIVERSITY
________________________________________
Special Notice
A completed online application (Cover Note and
Personal History Profile) is required. Incomplete applications will not be
reviewed. The Cover Note must include:
•
Title of degree
you are currently pursuing
• Graduation date (when will you be graduating from
the programme)
• List the IT skills and programmes that you are
proficient in
• List your top three areas of interest/department
preferences
• Explain why you are the best candidate for that
specific department(s).
•
Explain your
interest in the United Nations Internship Programme In your Personal History
Profile, be sure to include all past work experiences, IT skills, and three
references.
Due to the high volume of applications received,
ONLY successful candidates will be contacted.
Org. Setting
and Reporting
The Archives and Records Management Section is
seeking interns interested in gaining professional, hands-on experience with
archives and records, specifically paper, photo, and electronic/digital
materials. The internship is for a minimum of two months with a possibility for
extension. The internship is unpaid and full-time. Interns work five days per
week (35 hours) under the supervision of the Chief of the Archives and Records
Management Section.
Responsibilities
This opportunity is designed for an intern to work
with experienced information professionals. Interns will be assigned to the
archives or the records management unit based on individual backgrounds and
preferences. Interns will work on a variety of projects centred on archival
collections and records management activities. Depending on assignment, project
tasks may include the following:
•
Processing
and/or cataloguing archival collections and accessioning records
• Assisting in the digitization of archival materials
• Providing customer service for archives patrons and
UN staff
•
Assisting in
the ongoing creation and maintenance of digital and electronic content.
Interns will also collaborate with staff on social
media (Facebook, Flickr, etc.) in the effort to promote archives/records
management resources and services.
Competencies
Core Competencies:
Communication:
•
Speaks and
writes clearly and effectively
• Listens to others, correctly interprets messages
from others and responds appropriately
• Asks questions to clarify, and exhibits interest in
having two-way communication
• Tailors language, tone, style and format to match
the audience
•
Demonstrates
openness in sharing information and keeping people informed
Teamwork:
•
Works
collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position
•
Shares credit
for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation:
•
Considers all
those to whom services are provided to be “clients ” and seeks to see things
from clients’ point of view
• Establishes and maintains productive partnerships
with clients by gaining their trust and respect -Identifies clients’ needs and
matches them to appropriate solutions
• Monitors ongoing developments inside and outside
the clients’ environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in
projects
•
Meets timeline
for delivery of products or services to client
Education
To qualify for an internship with the United
Nations Internship Programme, the following conditions must be met:
•
Applicants must
meet one of the following requirements: (a) be enrolled in a graduate school
programme (second university degree or equivalent, or higher); (b) be enrolled
in the final academic year of a first university degree programme (minimum
Bachelor’s level or equivalent); or (c) have graduated with a university degree
(as defined above) and, if selected, must commence the internship within a one
year period of graduation;
• Be computer literate in standard software
applications;
• Have a demonstrated keen interest in the work of
the United Nations and have a personal commitment to the ideals of the Charter;
and
•
Have a
demonstrated ability to successfully interact with individuals of different
cultural backgrounds and beliefs, which include willingness to try and
understand and be tolerant of differing opinions and views.
Work Experience
Applicants are not required to have professional
work experience for participation in the programme.
Languages
Fluency in one of the working languages of the UN
Secretariat, English or French, (both oral and written) is required; knowledge
of the other is desirable. Knowledge of another UN official language is an
advantage
Assessment
Method
Potential candidates will be contacted by the
hiring manager directly for further consideration.
United Nations
Considerations
The United Nations shall place no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. (Charter of the
United Nations - Chapter 3, article 8). The United Nations Secretariat is a
non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY
STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING,
OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON
APPLICANTS’ BANK ACCOUNTS.
To Apply
No applications over email will be accepted. To
apply, visit inspira.un.org and search for job opening #33013. Applications are
due by 4 April, 2014.
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