Consultant - Records Management Project. IAEA, Vienna. Open until 11 April 2014

Organizational Unit
Department of Management, Division of General Services
Organizational Setting
The Archives and Records Management Section (ARMS), in the Division of General Services and the Department of Management is responsible for the management of official records of the IAEA. It establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit. The Records Unit is responsible for registering incoming, outgoing, and internal paper-based and electronic records and correspondence.
Purpose of consultancy
The Records Management Consultant works under the overall supervision of and reporting to the Head of the Records Unit; and in close cooperation with the Supervisor of the Archives Unit. The purpose of the work is to evaluate and implement revisions of the current archives and records management tools, in particular the file plan and retention schedule.
The key functions for the consultant would be to:
 To review and revise the current file plan
 To review and revise the current retention schedule
 To implement the file plan and retention schedule in two pilot Departments of the Agency

Duration: 6 months


Deadline: 11 April 2014

Role


The key expected results at the end of the six month long project are:


 Written report proposing a revised file plan as well as retention schedule including road map for their implementation in the pilot Departments;


 Implementation of both the file plan and retention schedule in a pilot format in order to demonstrate the tools’ appropriateness and usability within the Agency;


 Systematic control of paper and electronic records through the records audit and clean-up project with the intended shift to more efficient records storage facilities.





Profile


 Advanced university degree in Archives/Records Management


 Minimum of five years of records management experience.


 Experience with file plan and retention schedule implementation is a requirement.

     Project management experience is a requirement.

 Experience in an international organization is desirable.





To make an expression of interest in undertaking this short-term job opportunity, please submit a Personal History Form for this vacancy at the following link: https://recruitment.iaea.org


The remuneration for this consultancy is up to a monthly lump sum fee of €3500 based on qualifications and experience.