Monday, February 10, 2014

Information Management Officer, P-3. OCHA, Geneva. Open until 5 April 2014

Job Title: INFORMATION MANAGEMENT OFFICER, P3 Department/ Office: Office for the Coordination of Humanitarian Affairs Duty Station: GENEVA Posting Period: 4 February 2014-5 April 2014 Job Opening number: 14-IMA-OCHA-32138-R-GENEVA (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located at the Visual Information Unit (VIU), as part of the Communication Products Section (CPS), Communications Services Branch (CSB) in the Office for the Coordination of Humanitarian Affairs (OCHA), Geneva. The selected candidate will report to the Head of Visual Information Unit. Responsibilities Within the limits of delegated authority, the incumbent will discharge the following functions: Manages information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies; determines the primary data and information elements that are required internally and externally to support humanitarian decision-making; supports strategic and operational decision making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps); develops a client-oriented approach with all relevant stakeholders to help identify their priority information requirements; designs and implements a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps). Provides training to OCHA staff on OCHA's information systems and standards. In collaboration with the Field Information Services Section and Visual Information Unit, applies global information management standards, policies and procedures to guide related activities within the OCHA Office. Supports the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations; undertakes data preparedness activities in support of OCHA's response preparedness and contingency planning efforts. Establishes and maintains an information network to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter- Agency Standing Committee. If necessary, oversees technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g. affected populations, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.). Competencies PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. JUDGEMENT/ DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Education Advanced university degree (Master's degree or equivalent) preferably in information science, information systems, media, communication, journalism, public relations, international relations, public administration or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible professional experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context. Relevant international field experience in any of these areas is desirable. Practical knowledge of the following software applications are desirable: MS Access, MS Excel, ArcGIS, Adobe Creative Suite, or similar applications. Languages English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of Arabic, French, or Spanish is desirable. Assessment Method Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview. Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This vacancy is subject to availability of post. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT

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