Monday, February 17, 2014

Chief Clerk (registry), B3. NATO HQ, NCI Agency, Brussels. Open until 3 March 2014

Chief Clerk (Registry)-140067 Primary Location Belgium-Brussels Organizational Element GENERAL SERVICES Schedule Full-time Salary (Pay Basis) : 3,082.5Euro (EUR) Monthly Grade B.3 Description : NCI Agency is looking for a Chief Clerk (Registry), the Registry supports all administrative and information systems needed to contribute to the NCI Agency Information Management Services across document lifecycle by delivering and maintaining quality registry services to meet the Agency’s objectives and achieve its vision. Role responsibilities: The Registry is the main receiving, controlling, distribution and dispatching authority for NCI Agency. It delivers services to manage information and physical assets of any classification in line with NATO regulations and policies. Main duties of the post: · Process documents, document research and correspondence in accordance with applicable procedures and guidance; · Support Head of Registry in implementing, applying and promoting working procedures on daily basis, monitor adherence and awareness thereof amongst Agency staff; · Provide practical advice to customers on best practices for information management and on optimizing their use of the Agency’s document management system (RECCEN); · Apply information life-cycle best practices, in particular those pertaining to service organization, accessibility, transmission, storage and protection; · Perform tasks related to the secure handling and processing of electronic files (media control, data extraction, network transfers, etc.), including overseeing and operating relevant office equipment; · Under the guidance of the agency Crypto Custodian, the candidate will act as an Alternate Crypto custodian for the Agency. The Candidate will contribute, with other Alternate Crypto Custodians, to maintain the administration of the crypto account and supervise crypto inventories management Person specification: Qualifications required: We are looking for a candidate with a good general education at secondary level or equivalent combination of qualifications and experience Experience required: You will be required to demonstrate: · 3 years of experience of progressively detailed experience in information support functions including information life-cycle best practices, in particular those pertaining to organization, accessibility, transmission, storage and protection; · Good practical knowledge of IT applications and of current office software packages with emphasis on the use of the MS SharePoint, Office suite and document management systems; · Good knowledge and experience of international best practices and standards in the field of information management and be familiar with the life-cycle management of records Preferably, you will be able to demonstrate your knowledge and experience of information security as it applies to documentation and in the administration and management of Crypto material (devices & software) in an environment similar to NATO. Competencies required: Peer Relationships– Can quickly find common ground and solve problems for the good of all; can represent his/her own interested and yet be fair to other groups; can solve problems with peers with a minimum noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers; Interpersonal Savvy- Relates well to all kinds of people—up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even hightension situations comfortably. Informing - Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is timely with information. Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. Priority Setting - Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus. Problem Solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers. Language skills: A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable. NOTE: Most of the work of the NCI Agency is conducted in the English language. What do we offer: For more information, please visit our website

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