Archive Project Coordinato​r. URNWA, Jerusalem. Open until 10 March 2014

TERMS OF REFERENCE UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA’s services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA Archive Project Coordinator, Jerusalem ORGANIZATIONAL SETTING The Consultant will work in the Department of External Relations and Communications (ERCD) in Jerusalem under the supervision of the Chief Partnerships Division, with the Director of External Relations and Communications as a second supervisor. DESCRIPTION OF DUTIES AND RESPONSIBILITIES • Support the organization of the Archive exhibition in the UNRWA Fields and other key locations; • Coordinate production of an educational tool kit to be added to the online platform; • Supervise the on-site digitization of the Gaza portion of the Archive, ensuring progress and quality of the work and follow up on all relevant practical matters (e.g. human resources and minor procurement); • Coordinate remotely the work of the Danish Royal Library (Copenhagen) and Institut national de l'audiovisuel (Paris); follow up on contractual obligations and regularly checking progress and quality of the digitization; • Consolidate the different parts of the UNRWA photo and video Archive into one single database, ensuring: a. Proper storage and inventory for the physical material; b. Proper storage and inventory for the digitized material, including preserving metadata and devising a standardized file naming system. • Build and maintain an online system to access the Archive for internal use; • Initiate and follow up on all budget finance issues, contracts and procurement processes involved in this project; • Organize the monthly international information meeting for the Archive digitization steering committee on progress and draft periodic updates. ESSENTIAL QUALIFICATIONS AND EXPERIENCE • A university degree in audiovisual archiving, photography, or a related discipline; • Minimum of four years of progressively relevant responsible professional experience; • Excellent command of written and spoken English; • Familiarity with the Middle East and the Palestine refugee issue. DESIRABLE QUALIFICATIONS • A good command of Arabic. COMPETENCIES • Strong analytical, interpersonal and communication skills; • Proven ability to exercise initiative, work to tight deadlines and handle multiple competing priorities; • Excellent ability to articulate ideas in a clear and concise manner; • Ability to establish and maintain effective working relationships with others in a team environment and with people of diverse backgrounds, culture and nationalities; • Fully proficient computer skills and use of relevant software and other applications. CONDITIONS OF SERVICE • The duration of the assignment is for 12 months; • Remuneration level will be determined based on qualifications and experience of the candidate. When on duty travel, the consultant will be paid travel subsistence allowance (TSA). APPLICATION PROCESS Applicants should submit a cover letter and CV or UN Personal History Form demonstrating the knowledge and experience required to meet the consultancy requirements via consultancy@unrwa.org clearly indicating the title of this Consultancy, “UNRWA Archive Project Coordinator”, in the subject line of the message. The deadline for the submission of applications is 10 March 2014. (Late applications will not be considered). UNRWA is an equal opportunity employer and welcomes applications from both women and men. UNRWA encourages applications from qualified and experienced female candidates. Only those applicants short-listed for interview will be contacted. UNRWA is a non-smoking environment.

Information Management Officer, P-3. OCHA, UN Secretariat, Tacloban (Philippines). Open until 4 March 2014

ORGANIZATIONAL SETTING AND REPORTING RELATIONSHIPS: This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in the Tacloban Sub-Office, the Philippines. The Information Management Officer reports to the Head of the Sub-Office and closely confers with the Information Management Officer, (P4) Manila. RESPONSIBILITIES: Within delegated authority, the incumbent will serve as Information Management Officer in the Office for the Coordination of Humanitarian Affairs (OCHA) in the Philippines. The incumbent will be responsible for the following duties: • Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. • Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment. • Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support. • Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems. • Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned. • Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal. • Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet environmental standards. • Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritization of preservation and description programme requirements. • Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff. • Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. • Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Performs other related duties, as required. COMPETENCIES PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. QUALIFICATIONS Experience: A minimum of five (5) years of progressively responsible professional experience in modern archives management, record keeping, library, information management or related area is required. Experience in Information management in a crisis, disaster, humanitarian emergency or recovery context is required. Experience in the Asia and Pacific region is desirable. Education: Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Languages: English and French are the working languages of the UN Secretariat. For the position advertised, fluency in English is required. Knowledge of Tagalog or UN official language is an advantage. How to apply: The position is intended to fill functions of short-term duration This temporary position is for an initial period until 31 Dec 2014. All posts are subject to availability of funds. Please state your full name and the temporary job opening notice number OCHA/G/14/2014 as the subject in your e-mail application and send one email application for every temporary job opening announcement. Documents should be saved as pdf file, with the title formatted as follows: FAMILY NAME_given name_ Doc-t type.pdf. For example: GREY_Joe _PHP.pdf. All applicants are requested to submit a completed personal history profile (PHP) to Abdi Farah farah1@un.org and Qadim Khan khan165@un.org with a copy to ochavacancies@un.org . The temporary job opening notice number OCHA/G/14/2014. Note that applications to United Nations Secretariat positions can be generated in the new Inspira recruitment system. We encourage you to create an electronic personal history profile and to apply to these and other positions for which you are interested and qualified at http://inspira.un.org Note that applicants’ eligibility cannot be fully assessed if the personal history profile is not properly completed. Applications received after the deadline will not be accepted. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her; in this context, all staff members are expected to move periodically to new functions in their careers In accordance with established rules and procedures. "The United Nations does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees). Also, the United Nations does not concern itself with information on bank accounts."

Records Assistant, G-5. WHO, Geneva. Open until 7 March 2014

The mission of WHO is the attainment by all peoples of the highest possible level of health. Vacancy Notice No: HQ/14/GMG/TA11 Title: Records Assistant Grade: G5 Contract type: Temporary appointment Duration of contract: 1 year Date: 14 February 2014 Application Deadline: 7 March 2014 Duty Station: Geneva, Switzerland Organization unit: HQ/GMG General Management (HQ/GMG) / HQ/OSS Operational Support and Services (HQ/OSS) OBJECTIVES OF THE PROGRAMME : The objective of the Infrastructure Support Services (ISS) within the department of Operational Support and Services (OSS) is to ensure access to timely and effective infrastructure support, in order to facilitate implementation of technical programs at all organizational levels. The Infrastructure Services Support team (ISS) comprises of the following sub units: Building and Premises Management (BPM), Space Planning and Accommodation (SPA), Records and Archives (RAS), and Assets Management (AMG). Description of duties: 1. Process official records, including electronic communications, in accordance with established RAS policies and procedures and ensure appropriate treatment by: a) analysing, evaluating and classifying records; b) identifying non-official/transitory records not handled by RAS; c) determining routing of records when required; d) verifying references and ensuring consistency of classification; e) verifying completeness and accuracy of files returned to RAS by teams; f) scanning records once they are classified, controlling the quality of scanning for legibility and completeness, ensuring the scanned images are properly exported to the server, and maintaining scanning equipment in good working condition; g) determining the need for creation of new files, assigning classification codes, file titles and index terms, and ensuring creation of physical jackets according to established procedures; h) identifying and liaising with focal points in units, contributing to maintenance and communications concerning focal point network; i) suggesting solutions and ideas to solve records-related problems and issues. 2. Maintain up-to-date knowledge of WHO organizational structure, RAS policies, procedures, terminology and standards, and provide records management guidance and advice to units by: a) initiating and maintaining contact with RAS clients b) providing guidance to RAS clients regarding RAS services, policies and procedures including the electronic records management system, and ensuring staff are aware of regular RAS training sessions c) exchanging information regularly with other records management staff in RAS in order to maintain consistent high level of service, and collaborate with Archives staff and project staff concerning the analysis, treatment and processing of records 3. Serve as information retrieval specialist for RAS clients, retrieving information requested by them. 4. Carry out filing of paper documents, pre-routing and routing activities, creation of physical jackets, and other related duties as required. REQUIRED QUALIFICATIONS Education: Essential: Completion of secondary education, technical school, or commercial school. Desirable: Formal education in archives or records management is a strong asset. Skills: Job skills and knowledge, including knowledge of RAS policies and procedures, skills related to electronic records management, and skills related to provision of customer service, are updated and improved by self-study, in-house training, and through meetings and discussions with colleagues and supervisor. The incumbent should maintain up to date knowledge of changes in WHO structure, work procedures and practices, RAS policies and procedures, and technical developments in the field of records management.Training in computer skills, including training in electronic records management software. WHO Competencies: Knowing and managing yourself Producing results Fostering integration and teamwork Experience: 5 years work experience, including at least 3 years in an archives or records management programme and at least 2 years in an international environment. Languages: Expert knowledge of English with intermediate knowledge of French required. Additional Information: A written test may be used for screening purposes. Other similar positions at the same grade level may be filled from this vacancy notice. This vacancy is published in English only. Priority will be given to internal candidates This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office. Annual salary: (Net of tax) CHF 75093 at single rate CHF 75093 with primary dependants A written test and interviews may be used as a form of screening Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. WHO is committed to workforce diversity. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Chief Clerk (registry), B3. NATO HQ, NCI Agency, Brussels. Open until 3 March 2014

Chief Clerk (Registry)-140067 Primary Location Belgium-Brussels Organizational Element GENERAL SERVICES Schedule Full-time Salary (Pay Basis) : 3,082.5Euro (EUR) Monthly Grade B.3 Description : NCI Agency is looking for a Chief Clerk (Registry), the Registry supports all administrative and information systems needed to contribute to the NCI Agency Information Management Services across document lifecycle by delivering and maintaining quality registry services to meet the Agency’s objectives and achieve its vision. Role responsibilities: The Registry is the main receiving, controlling, distribution and dispatching authority for NCI Agency. It delivers services to manage information and physical assets of any classification in line with NATO regulations and policies. Main duties of the post: · Process documents, document research and correspondence in accordance with applicable procedures and guidance; · Support Head of Registry in implementing, applying and promoting working procedures on daily basis, monitor adherence and awareness thereof amongst Agency staff; · Provide practical advice to customers on best practices for information management and on optimizing their use of the Agency’s document management system (RECCEN); · Apply information life-cycle best practices, in particular those pertaining to service organization, accessibility, transmission, storage and protection; · Perform tasks related to the secure handling and processing of electronic files (media control, data extraction, network transfers, etc.), including overseeing and operating relevant office equipment; · Under the guidance of the agency Crypto Custodian, the candidate will act as an Alternate Crypto custodian for the Agency. The Candidate will contribute, with other Alternate Crypto Custodians, to maintain the administration of the crypto account and supervise crypto inventories management Person specification: Qualifications required: We are looking for a candidate with a good general education at secondary level or equivalent combination of qualifications and experience Experience required: You will be required to demonstrate: · 3 years of experience of progressively detailed experience in information support functions including information life-cycle best practices, in particular those pertaining to organization, accessibility, transmission, storage and protection; · Good practical knowledge of IT applications and of current office software packages with emphasis on the use of the MS SharePoint, Office suite and document management systems; · Good knowledge and experience of international best practices and standards in the field of information management and be familiar with the life-cycle management of records Preferably, you will be able to demonstrate your knowledge and experience of information security as it applies to documentation and in the administration and management of Crypto material (devices & software) in an environment similar to NATO. Competencies required: Peer Relationships– Can quickly find common ground and solve problems for the good of all; can represent his/her own interested and yet be fair to other groups; can solve problems with peers with a minimum noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers; Interpersonal Savvy- Relates well to all kinds of people—up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even hightension situations comfortably. Informing - Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is timely with information. Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. Priority Setting - Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus. Problem Solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers. Language skills: A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable. NOTE: Most of the work of the NCI Agency is conducted in the English language. What do we offer: For more information, please visit our website

Chief Clerk,(Registry), B3. NATO, NCI Agency, The Hague. Open until 24 February 2014

Chief Clerk (Registry)-140068 Primary Location Netherlands-The Hague Organizational Element GENERAL SERVICES Schedule Full-time Salary (Pay Basis) : 3,173.1Euro (EUR) Monthly Grade B.3 Description : NCI Agency is looking for a Chief Clerk (Registry), the Registry supports all administrative and information systems needed to contribute to the NCI Agency Information Management Services across document lifecycle by delivering and maintaining quality registry services to meet the Agency’s objectives and achieve its vision Role responsibilities: The Registry is the main receiving, controlling, distribution and dispatching authority for NCI Agency. It delivers services to manage information and physical assets of any classification in line with NATO regulations and policies. Main duties of the post: · Maintain the NCI Agency electronic document management system: inputs, categorises and indexes electronic documents, scan paper documents as required and performs searches as required · Perform the inventory checks of classified material mandated by the NATO regulations · Assist in the maintenance of the NCI Agency technical reports database including: new entries, loans, and corrections as required. Control and implement amendments and changes to technical reports, with particular reference to classified material · Assist in the distribution of all technical reports · Perform downgrading reports, prepare reports for destruction, take part in the destruction of documents and all information carriers, obtain report material on loan from other organizations · Under the guidance of the Agency’s Crypto Custodian the incumbent will act as Alternate Crypto Custodian administrating and maintaining crypto keys and devices in accordance with NATO regulations Person specification: Qualifications required: We are looking for a candidate with a good general education at secondary level or equivalent combination of qualifications and experience Experience required: You will be required to demonstrate: · 3 years of experience of progressively detailed experience in information support functions including information life-cycle best practices, in particular those pertaining to organization, accessibility, transmission, storage and protection; · Good practical knowledge of IT applications and of current office software packages with emphasis on the use of the MS SharePoint, Office suite and document management systems; · Good knowledge and experience of international best practices and standards in the field of information management and be familiar with the life-cycle management of records Preferably, you will be able to demonstrate your knowledge and experience of information security as it applies to documentation and in the administration and management of Crypto material (devices & software) in an environment similar to NATO. Competencies required: Peer Relationships– Can quickly find common ground and solve problems for the good of all; can represent his/her own interested and yet be fair to other groups; can solve problems with peers with a minimum noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers; Interpersonal Savvy- Relates well to all kinds of people—up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even hightension situations comfortably. Informing - Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is timely with information. Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. Priority Setting - Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus. Problem Solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers. Language skills: A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable. NOTE: Most of the work of the NCI Agency is conducted in the English language. What do we offer: For more information, please visit our website

Information Management Officer (Digital Continuity), P-4. UN Secretariat, DM, ARMS. Open until 11 April 2014

Job Title: Information Management Officer (Digital Continuity), P4 Department/ Office: Department of Management Duty Station: NEW YORK Posting Period: 10 February 2014-11 April 2014 Job Opening number: 14-IMA-DM-32363-R-NEW YORK (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in Department of Management (DM), Office of Central Support Services (OCSS), Archives and Records Management Section. The Information Management Officer will report to the Chief of Section. Responsibilities Responsibilities: Under the direct supervision of the Chief of Section, the Information Management Officer will be responsible for the following duties: • Contributes to the formulation of policies, procedures, standards and guidelines necessary for long-term management and preservation of the Secretariat’s digital records and archives in institutional repositories; • Develops and leads the implementation of a digital repository in the Section with associated preservation services, processes and standards. • Represents the Section, as required, to provide expertise in digital continuity at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards; manages relationship and liaison with stakeholder business and technology units. • Conducts research on relevant information technology to implement digital continuity capability in the Section and stakeholder units. • Evaluates and monitors work programme in the context of the results-based framework; prepares data and recommendations for decision-making and reporting. • Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management. • Performs other duties as assigned. Competencies PROFESSIONALISM: Knowledge of information management, archives management and recordkeeping. Knowledge of digital continuity and preservation principles, standards and practices. Knowledge of technologies and processes for trustworthy digital repository management. Ability to demonstrate conceptual, analytical and evaluative skills, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required. Hands-on experience in digital preservation, continuity and repository management; experience in the application of principles and techniques using current tools, methodologies and standards is required. Languages English and French are the working languages of the United Nations. For this post, fluency in English is required. Knowledge of a second UN official language is an advantage. Assessment Method Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Information Management Assistant, G-5. UN Joint Staff Pension Fund, New York. Open until 14 March 2014

Job Title: Information Management Assistant, G5 Department/ Office: United Nations Joint Staff Pension Fund Duty Station: NEW YORK Posting Period: 12 February 2014-14 March 2014 Job Opening number: 14-IMA-UNJSPF-33328-R-NEW YORK (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Pension Fund Records Management and Distribution Unit (RMDU) of the United Nations Joint Staff Pension Fund (UNJSPF). The incumbent reports to the Chief, Client Services, Record Management and Distribution Unit. Responsibilities Under the overall supervision of the Chief, Client Services, Record Management and Distribution Unit, the Information Management Assistant is responsible for the following duties: • Reviewing the dialing correspondence and communications received by the Fund by mail, e-mail or fax, which can be written in various languages through the Fund’s electronic central file system known as Content Manager, examining the text, determining its meaning and type of action required; • Selecting and codifying, according to the nature of the communication and for each piece of correspondence, from various work types and ultimately creating a new case file or adding to an existing one; • Indexing incoming correspondence with the participant’s pension number or the pensioner/beneficiary’s retirement number; cross-referencing and name searching by using the mainframe OCS program; • Assigning the destination of each piece of correspondence for action to the appropriate supervisor in one or more areas of the Fund secretariat on the basis of the type of action required, also assigning order of priority, i.e., death notices, separation notifications, payment instructions, etc. • Maintain the Fund’s paper-based central filing system which calls for monitoring of the up-to-date records of the Fund’s off-site storage facilities, and registering the Fund’s incoming and outgoing records in the Fund’s database system. • Ensure all hard-copies are sent to the Fund’s off-site storage facility, as soon as they are scanned and indexed to the Content Manager. In addition, send for archiving other items such as paid checks, various pension booklets, annual letters, etc. • Participate in Special Projects such as the annual Certificate of Entitlement (CE) project. • Perform other duties/special projects as required. Competencies Professionalism: • Knowledge of employee benefit scheme related to pension administration. • Ability to maintain accurate records, interpret and analyse a wide variety of data. • Ability to identify and resolve data discrepancies and other problems. • Shows pride in work and in achievements; • Demonstrates professional competence and mastery of subject matter; • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; • Is motivated by professional rather than personal concerns; • Shows persistence when faced with difficult problems or challenges; • Remains calm in stressful situations. • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: • Works collaboratively with colleagues to achieve organizational goals; • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; • Places team agenda before personal agenda; • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Technological Awareness: • Keeps abreast of available technology; • Understands applicability and limitation of technology to the work of the office; • Actively seeks to apply technology to appropriate tasks; • Shows willingness to learn new technology. Education High school diploma or equivalent. Work Experience A minimum of five (5) years of experience in archives management, electronic record management or related area is required. Experience in record keeping and information management is required. Experience in pension fund record management is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview. Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognised locally-administered test at a United Nations Office is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS

Information Management Officer, P-3. OCHA, Geneva. Open until 5 April 2014

Job Title: INFORMATION MANAGEMENT OFFICER, P3 Department/ Office: Office for the Coordination of Humanitarian Affairs Duty Station: GENEVA Posting Period: 4 February 2014-5 April 2014 Job Opening number: 14-IMA-OCHA-32138-R-GENEVA (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located at the Visual Information Unit (VIU), as part of the Communication Products Section (CPS), Communications Services Branch (CSB) in the Office for the Coordination of Humanitarian Affairs (OCHA), Geneva. The selected candidate will report to the Head of Visual Information Unit. Responsibilities Within the limits of delegated authority, the incumbent will discharge the following functions: Manages information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies; determines the primary data and information elements that are required internally and externally to support humanitarian decision-making; supports strategic and operational decision making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps); develops a client-oriented approach with all relevant stakeholders to help identify their priority information requirements; designs and implements a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps). Provides training to OCHA staff on OCHA's information systems and standards. In collaboration with the Field Information Services Section and Visual Information Unit, applies global information management standards, policies and procedures to guide related activities within the OCHA Office. Supports the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations; undertakes data preparedness activities in support of OCHA's response preparedness and contingency planning efforts. Establishes and maintains an information network to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter- Agency Standing Committee. If necessary, oversees technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g. affected populations, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.). Competencies PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. JUDGEMENT/ DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Education Advanced university degree (Master's degree or equivalent) preferably in information science, information systems, media, communication, journalism, public relations, international relations, public administration or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible professional experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context. Relevant international field experience in any of these areas is desirable. Practical knowledge of the following software applications are desirable: MS Access, MS Excel, ArcGIS, Adobe Creative Suite, or similar applications. Languages English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of Arabic, French, or Spanish is desirable. Assessment Method Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview. Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This vacancy is subject to availability of post. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT

Audiovisual Documentalists. IOC, Lausanne. Open until 13 February 2014

DESCRIPTION DE FONCTION Principales responsabilités  Cataloguer ou indexer (de manière générale ou fine, selon le fonds concerné) les archives vidéo et audio du CIO dans le cadre du programme PAM. Les fonds à documenter retracent l’histoire des Jeux Olympiques de 1900 à nos jours. La documentation porte principalement sur les images des Jeux olympiques, les activités institutionnelles, les activités du Mouvement Olympique et du Musée Olympique.  Utiliser un vocabulaire contrôlé (thésaurus, listes) pour assister la tâche de documentation des médias et garantir la qualité de la documentation. Être force de proposition dans l’amélioration de la qualité du vocabulaire.  Participer ponctuellement aux tests fonctionnels organisés à l’occasion de l’implémentation des nouvelles versions des applications de gestion des documents audiovisuels.  Rendre compte de l’avancement des travaux au responsable d’équipe dans une logique de suivi de la qualité et de respect des délais.  Il peut être demandé à chaque collaborateur d’effectuer des tâches non mentionnées dans son cahier des charges ou sortant de ses attributions. Formation, compétences linguistiques et informatiques  Spécialiste HES en information et documentation, AID ou formation équivalente.  Expérience professionnelle dans un service d’archives audiovisuelles est un atout.  Maîtrise de l’informatique (environnement PC ; Word et Excel 2010) et des logiciels de gestion des médias numériques.  Langues : français (langue maternelle) et anglais (niveau avancé). Direction générale Fonction : Gestionnaire de l’information / Documentaliste audiovisuel Mission  La mission s’inscrit au sein du programme de sauvegarde, de numérisation et de modernisation de la gestion du patrimoine culturel du CIO, Programme « PAM – Patrimonial Assets management ».  La mission consiste à assurer les tâches de catalogage ou d’indexation des collections vidéo et audio dans le système informatique de gestion des médias numériques. Le résultat attendu doit permettre une documentation pérenne des fonds et faciliter les recherches et la diffusion des médias. Chaque employé est responsable du bon fonctionnement de son département/unité/section et de la mise à jour de ses compétences dans le cadre de la politique de formation du CIO. Par ailleurs, des responsabilités d’une autre nature que celles requises par la fonction peuvent être imposées à chacun en fonction de circonstances particulières. Statut : Collaborateur Taux d’occupation Entre 40% et 80%  Connaissance du sport et de l’Olympisme en particulier.  Facilité et clarté d’expression orale et écrite. Compétences techniques, organisationnelles et personnelles  Capacités d'apprentissage rapide et sens avéré du service; aptitude à traiter des questions complexes de manière organisée et à appréhender rapidement les concepts.  Capacité à penser de manière autonome et à agir de son propre chef.  Souci du détail.  Excellent sens de la planification et de l’organisation.  Capacité à formuler par écrit des idées ou des faits d’une manière concise et précise dans le but de se faire clairement comprendre par tout type d’interlocuteurs.  Capacité à rester efficace dans un environnement changeant, à s’adapter positivement à de nouvelles tâches, responsabilités ou personnes.  Capacité à interagir avec attention, efficacité et professionnalisme face à tout type de personnes ; à créer un climat de confiance et à percevoir les besoins et les attentes de ses interlocuteurs.  Capacité à adhérer aux principes de conduite et d’éthique de l’organisation, de les appliquer et à agir en conséquence.  Excellente maîtrise des outils « Corporate » et suivi des règles d'utilisation internes (Livelink, Outlook, etc). Comportement et attitude  Respect des règles de conduite internes et de toutes les instructions et procédures en place (sécurité de l'information, Code d’Ethique, etc.).  Collaboration et transfert des connaissances.  Attitude positive, ouverture d’esprit et esprit d’équipe.  Rapidité et fiabilité dans l’exécution des tâches confiées.  Autonomie et sens de l’organisation et des priorités, avec maîtrise de l’imprévu et flexibilité.  Rigueur et esprit de synthèse.  Résistance au stress.  Discrétion et loyauté.

Information Management Assistant, G-5. UN Secretariat, DM, ARMS. Open until 28 February 2014

Job Title: Information Management Assistant, G5 Department/ Office: Office of Central Support Services Duty Station: NEW YORK Posting Period: 29 January 2014-28 February 2014 Job Opening number: 14-IMA-DM OCSS-32937-R-NEW YORK (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Management Section (ARMS), Department of Management. The incumbent will be under the direct supervision of an Information Management Officer. Responsibilities Within delegated authority, the Information Management Assistant will be responsible for the following duties: Archives and Records Management • Provides standard and ARMS-specific applications support. • Conducts end-user training relating to standard and ARMS-specific electronic record keeping systems in Secretariat offices. • Registers Section’s incoming and outgoing records in electronic ARMS record keeping system (i.e. TRIM). • Maintains Section’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation. • Provides support to records management projects in Secretariat offices, including showing records management focal points how to aggregate, file and pack records, create electronic file lists in preparation for records transfer, and arrange for their transportation from offices to ARMS repositories. • Assists in accessioning, disposition, description, and database updating activities as they relate to the Section’s records management programme. • Satisfies requirements for the procurement, payment and inspection of goods and services using IMIS applications. • Performs clearinghouse functions concerning maintenance of accession, disposal and location elements of the Section database. • Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyzes retention schedules and precedents in support of disposition decisions. • Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities. • Supports internal records retrieval, loan, reproduction, and staff clearance operations. • Drafts routine correspondence to other UN offices or to external researchers, takes minutes of meetings for approval of Unit Chief. • Orders and follows-up on shipment of documents, reference materials, stationery and necessary equipment to various sites. • Conducts research as requested by more senior staff. • Provides administrative support (e.g. leave and attendance recording, review of budget submissions, prepare travel requests, requisitions for supplies and equipment, etc.) for the Unit and Section Chiefs and undertakes other duties as assigned. • Monitors the Section’s heating, ventilation, and air conditioning (HVAC) system as well as the physical security of the premises. Work implies frequent interaction with the following: Archives, records management, library, distribution and information technology staff throughout the Secretariat and other United Nations agencies. Staff in records-originating and user offices and other user clients, including external users, e.g., scholarly researchers, governments, international organizations, etc. Vendor sales and technical personnel Delegates, Missions. Results Expected: Works under supervision/guidance of more senior information management staff. Contributes to the effectiveness and efficiency of the unit by providing specialized assistance to more senior information management staff in the assigned areas of responsibility. Competencies • Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education High school diploma or equivalent. Work Experience A minimum of five years of experience in archives, electronic record management or related area is required. Experience with UN administrative systems and processes (e.g. IMIS, Umoja, Procurement, Inspira) or similar systems is desirable. Experience using the ARMS’s electronic records management system (i.e. TRIM) is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency- based interview. Special Notice Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognised locally-administered test at a United Nations Office is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Information Management Assistant, G-5. ICC, The Hague. Open until 18 February 2014

Job Title and Level: Information Management Assistant (G-5) Vacancy Announcement No: 4007EE-RE Deadline for Applications: 18.02.2014 Organizational Unit : Investigation Division, Office of the Prosecutor Duty Station : The Hague Type of Appointment: Post number : Minimum Net Annual Salary (Single Rate) (EURO) : € 37,850 Contract Duration To be determined. A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts. Entry on duty date is to be determined. Duties & Responsibilities Under the direct supervision of the Team Leader, the incumbent will be responsible for providing information management support to the Investigation Team in the following areas: - in charge of the Team's record management system -in designing and maintaining the classification structure and in storing, arranging, indexing and classifying of records; - assisting in the management of analytical databases by maintaining information in appropriate systems; - acting as the team's focal point with other divisions, sections or teams for all matters relating to information management; - assisting team members in the process of evidence registration, follow up on evidence registration status and provide overviews/reports on the evidence status; - co-ordinating the translation and transcript requests for the investigation team; - promoting and providing guidance to team members on the effective use of appropriate software and other information management resources; - providing training and advice on information management policies and procedures to new staff members of the team; - assisting in developing operation and user guides; - providing support in the information management aspects of disclosure and other litigation-related activities and - performing other duties as required. Essential Qualifications Education: - Completion of secondary education. Experience - At least six years of practical experience in information management support, preferably in an investigation, litigation support or law enforcement environment. Knowledge, Skills and Abilities: - excellent information management, record keeping and archival knowledge - strong computer and IT (database) skills - strong analytical skills; - university degree in law or paralegal training will be considered strong Core Competencies: - Dedication to the mission and values Acts consistently in accordance with the mission and values of the Organisation Maintains confidentiality, acts with integrity and shows respect for diversity - Professionalism Produces workable solutions to arrange of problems - Teamwork Encourages a climate of teamwork by own actions - Learning and developing Learns from successes and failures Seeks opportunities for improvement of work - Handling uncertain situations Plans activities and projects well in advance and takes account of possible changing circumstances - Interaction Handles contacts with diplomacy and tact; communicates in a transparent and open way with internal and external contacts, while complying with confidentiality requirements -Realising objectives Keeps to agreements with others Knowledge of Languages: Fluency in either of the working languages of the Court, English or French and a basic knowledge of the other is essential. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) and/or language(s) related to the Court situations would be considered an asset. General Information - The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested; - Applicants may check the status of vacancies on ICC E-Recruitment web-site; - Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered; - In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category; - Applications from female candidates are particularly encouraged; - Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff; - The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. - The ICC is willing to apply the 'Inter-Organisation Agreement concerning Transfer, Secondment or Loan of Staff among the Organizations applying the United Nations Common System of Salaries and Allowances' or 'the Inter-Organisation Mobility Accord' on a reciprocal basis.