Intern. Institutional Memory Section - UNOG Library, Geneva. Open until 26 September 2013

Job Title: Intern - Institutional Memory Section - UNOG Library, I Department/ Office: United Nations Office at Geneva Duty Station: GENEVA Posting Period: 11 September 2013-26 September 2013 Job Opening number: 13-ADM-UNOG-30774-R-GENEVA (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This profile is for the sole purpose of the UNOG Internship Programme at Library of the United Nations Office at Geneva, Institutional Memory Section (IMS). There should be no expectation of employment within the UN after an internship. Interns shall not be eligible to apply for, or be appointed to, positions at the professional level and above carrying international recruitment status in the Secretariat for a period of six months following the end of their internship. Under the overall guidance of the Chief, Institutional Memory Section, and under the direct guidance of one of the unit chiefs, the Intern will be responsible for completing a project developed in collaboration with IMS staff related to the United Nations and League of Nations Archives or UNOG Records Management and Digitization activities. Responsibilities The programme is normally full-time, i.e. an intern is expected to work five days per week (8:30 a.m. - 5:30 p.m.) in the IMS unit to which he/she is assigned, carrying out his/her tasks under the supervision of a staff member - the supervisor. Estimated starting date is 1 October 2013 and duration is 2 months, with a possibility of extension up to a maximum of 6 months. Daily responsibilities will depend on the individual’s background, the defined project, the unit to which he/she is assigned and, the period during which he/she will undertake the internship. Some examples include: • Perform archival description of portion(s) of the historical collections • Conduct records management appraisals and assist in the development of file classification schemes • Develop web-based resources and content for archives and/or records management use • Perform digitization and/or indexing of discrete collections or portion of collections • Assist with the development and implementation of IMS communication and education activities • Perform physical condition assessments of collections and perform re-housing, preservation, and/or conversation activities for archival materials • Assist in the planning and preparation of IMS-hosted events Competencies COMMUNICATION: -Speaks and writes clearly and effectively. -Listens to others, correctly interprets messages from others and responds appropriately. -Asks questions to clarify, and exhibits interest in having two-way communication. -Tailors language, tone, style and format to match the audience. -Demonstrates openness in sharing information and keeping people informed. TEAMWORK: -Works collaboratively with colleagues to achieve organizational goals. -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. -Places team agenda before personal agenda. -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. -Supports subordinates, provides oversight and takes responsibility for delegated tasks. CLIENT ORIENTATION: -Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. -Establishes and maintains productive partnerships with clients by gaining their trust and respect. -Identifies clients’ needs and matches them to appropriate solutions. -Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. -Keeps clients informed of progress or setbacks in projects. -Meets timeline for delivery of products or services to client. Education 1. Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher) in History and/or Information Management both at the time of application and during the internship; or 2. Applicants pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages must have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree in History and/or Information Management. Undergraduates (for instance, students pursuing a Bachelor's degree) are not eligible to apply. Work Experience No professional experience is required, but would be an asset. Other desirable skills: Good knowledge of Microsoft programmes; knowledge of digitization, and knowledge of international history. Languages Fluency in spoken and written English and/or French is required for the Internship Programme. Knowledge of an additional official UN language is an asset. (In addition to English and French, Arabic, Chinese, Russian and Spanish are also official languages of the UN.) Assessment Method Candidates will be assessed based on their Personel History Profiles (PHP). Individual interviews may be conducted for futher assessment. Special Notice A complete online application (Cover Note and Personal History profile) is required. Incomplete applications will not be reviewed. The cover Note must include: - Title of degree you are currently pursuing; - Graduation date (when will you be graduating from the programme); - List the IT skills and programmes that you are proficient in; - Explain why you are the best candidate for the internship position. In your Personal History Profile, be sure to include all past work experience, if any; IT skills and three (3) references. Due to high volume of applications received, ONLY successful candidates will be contacted. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS