Monday, September 2, 2013

Archives Specialist. UNDP, Somalia. Open until 4 September 2013

ARCHIVES SPECIALIST Location : Hargeisa, SOMALIA Application Deadline : 04-Sep-13 Type of Contract : Individual Contract Post Level : International Consultant Languages Required : English Starting Date : (date when the selected candidate is expected to start) 23-Sep-2013 Duration of Initial Contract : 40 Days Expected Duration of Assignment : 40 Days Background UNDP Somalia is supporting capacity building programs for Somali public institutions so that they can function more effectively to deliver services to the Somali people. UNDP Somalia is providing institutional capacity building support through one of its projects, the Somali Institutional Development Project (SIDP). The Somali Institutional Development Project (SIDP) works with governance institutions in the Somali Federal Government (and the former Transitional Federal Government), Puntland and Somaliland to foster capable, accountable and responsive governance. It supports the reform of public administration, from reform of the civil service to improved public financial management, and capacity development of civil servants and government officials. SIDP supports the development of inclusive political processes, including engagement of women, youth and civil society with government (and vice versa), and the design of participatory development plans. The project responds to the need for Somali government and public institutions to function more effectively and be accountable to the public. SIDP offers support to three key pillars working across a variety of institutions. These pillars are: Public Financial Management, Transparency and Accountability; Development Planning and Aid Coordination; Public Sector and Parliamentary Reform; The Somaliland National Archive ( was established in 2011 by the Ministry of National Planning & Development (MNP&D) in response to the growing need for reference documents to effectively implement development policies. The mission of Somaliland National Archives is to collect, acquire, preserve and manage records of every form of national importance, which includes both public and non-public records, and make them available to members of the public and institutions who may want to use them for purposes of research, training and reference. It also entails promoting efficient, accountable and transparent government. The National Archive thus provides access to documentation on assessments, reports, surveys, plans, projects, programs and other publications. It is also serving as a depository center for publications of international and national organizations as well as research institutions. The National Archive collects, stores, labels hard and soft copies of relevant documents. Recently, 2000 documents were scanned in an effort to expand the electronic library. Duties and Responsibilities Objectives of the Assignment The services of an international expert in archiving are sought to advise the ministry on the management of online and offline archives and to build the government’s human and institutional capacity in this field. Scope of Work In close consultations with the ministry staff, the international expert will be expected to perform the following tasks: Organize the 2000 official documents scanned this far into an online archive; Design filing protocols and a manual for the online and offline archiving; Make recommendations for the redesign of the archives website; Develop policy and procedures for the selection and archiving of external (non-government) publications to be integrated in the ministry’s archives; Develop a training strategy for government institutions on archiving; Provide training to all relevant government institutions. Final Produce/deliverables Online archive structure for 2000 documents; Filing protocols and a manual for the online and offline archiving; Report on the redesign of the archives website; Policy and procedures for the selection and archiving of external (non-government) publications to be integrated in the ministry’s archives; Training strategy for government institutions on archiving; Training to all relevant government institutions delivered. Other Information The expert will be required to have a personal laptop computer; Payments will be made at the successful accomplishment of each pre-determined milestone. Competencies Ability to work in a hardship environment. Inter-cultural communication and people skills. Ability to organize and prioritize work and function as part of a team. Required Skills and Experience Education: A bachelor degree in Archiving/ Record Management, Library management or any relevant field Experience: A minimum 5 years of experience in as an archivist, librarian or information manager; Experience in online data management; Experience in website design is desirable; Experience working in developing countries is highly desirable. Language Requirements Fluency in written and spoken English; Knowledge of Somali and/or Arabic is a strong asset. Terms of Service This is a non-staff contract under the Individual Contractor (IC) modality of hiring of the UNDP. Individuals engaged under an IC serve in their individual capacity and not as representative of a government institutions, corporate body or other authority external to UNDP. The incumbent shall not be considered as staff of UNDP, the UN common system or the government and are therefore not entitled to any diplomatic privileges or any other special status or conditions. Application: Applicants are requested to upload a copy of their latest updated P11 Form instead of a CV which can be downloaded from this website: UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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