Saturday, June 15, 2013

Archivist/Documentation Specialist. European Investment Fund, Luxembourg. Open until 20 June 2013

The European Investment Fund is seeking to recruit for its Information and Projects Management Office - Documentation & Archives at its headquarters in Luxembourg, a Archivist/Documentation Specialist Appointment will be made on the basis of a fixed term contract of three (3) years. Purpose The Archivist/Documentation Specialist is responsible for providing services of information management, documentation and archives to the EIF. In particular, he/she ensures all aspects related to the lifecycle of paper and electronic documents, across all possible status and forms, are properly managed. Operating network The incumbent reports to the Head of IPMO, working in close cooperation with the other team members, business users and service providers. Responsibilities The Archivist/Documentation Specialist will be responsible for the electronic storage and archiving management of EIF. This includes the lifecycle of all business documentation (identification, organisation, filing, monitoring and retrieval of documents). He/she will: Maintain and ensure proactive evolution of procedures for paper based and electronic documents, local and central filing along with archiving, ensuring alignment between both; this includes a classification plan in the form of metadata, the appropriate grouping of documents and all other activities pertaining to the storage and archiving best practices; Take ownership, support, proactively develop in alignment with business requirements of the Document Lifecycle Management solution, currently in place, which delivers the storage and retrieval of documents in electronic format; Review and analyse the context and content of documents for central filing or archiving purposes and define related indexation based on metadata/tags; File centrally and archive externally all documents ensuring efficient retrieval; this takes the form of paper and electronic storage; Support all document searches in the central storage and/or archives; Coordinate and liaise with the various service providers in the storage, document management and archiving domains. This includes the supervision of onsite external staff. Coordinate and liaise with the various service providers in the storage, document management and archiving domains. This includes the supervision of onsite external staff. Qualifications: University degree, with a qualification in documentation, archives and/or content management; At least 3 years of professional experience as an Archivist/Documentation specialist or equivalent; Knowledge of concepts, methods (i.e. ISO standards) and the required technical skills for managing information resources; Knowledge of solutions/implementations of Document Management Systems (DMS) and/or Content Management Systems (CMS); OpenText/Livelink previous experience would be an advantage. Good command of office tools used within the Fund (Word, Excel, PowerPoint);Good command of English both oral and written. Knowledge of French or other European Union languages would be an advantage. Personal Qualities: Strong analytical skills and capacity to provide sound judgement, to decide on archiving/documentation matters and to communicate effectively; Good interpersonal skills, ability to liaise with personnel at all levels and adapt the style accordingly; Ability to work in a diverse team environment is essential; Ability to work in close cooperation with others, propose solutions and ensure end product. Customer focused and result oriented; Capacity to organise his/her work, set priorities and meet deadlines;Integrity, flexibility and adaptability. Deadline for applications: June 20, 2013 Due to the high volume of applications, only candidates selected for interviews will be contacted.

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