Wednesday, April 3, 2013

Information Officer, P-3. WHO, Geneva. Open until 4 April 2013

Vacancy Notice No: HQ/13/ISS/FT93 Title: Information Officer Grade: P3 Contract type: Fixed-Term Appointment Duration of contract: 1 year Date: 14 March 2013 Application Deadline: 4 April 2013 Currently accepting applications Duty Station: Geneva, Switzerland Organization unit: HQ/ISS Infrastructure Support Services (HQ/ISS) / HQ/RAS Records and Archives (HQ/RAS) OBJECTIVES OF THE PROGRAMME : To appropriately retain, organize, preserve and provide access to WHO HQ records and archives in order to maintain reliable, authentic evidence of the Organization's decisions and activities, to facilitate administrative efficiency, and to preserve and disseminate the organization's institutional memory. Description of duties: Management of daily archives operations: Designs and maintains Archives-specific policies, assists Head RAS with development and revision of broad-ranging. Records and Archives policies, develops, implements and updates procedures related to the maintenance, dissemination and preservation of WHO Archives, and monitors compliance with procedures. Undertakes qualitative appraisal and evaluation of records no longer of active use to WHO units, coordinates transfer of records to Archives, coordinates destruction of records no longer of value to the Organization, is responsible for onsite and offsite storage space management. Ensures compliance with confidentiality requirements of HR, Legal and other records. Ensures that archival records preserving WHO's institutional memory, including audiovisual historical records such as photographs, are appropriately preserved, stored, described and accessible. Oversees special projects, coordinates maintenance of Archives website. Staff management: Leads, motivates, trains and supervises Archives staff. Coordinates work of Archives staff (plans, schedules and assigns work tasks). Monitors and controls work by Archives staff and adjusts procedures where required. Plans needs of Archives staff for staff development and education. Performs performance appraisal and monitors work progress for Archives team. Selects, trains and supervises Archives interns, takes part in official assessment of their work for academic purposes. Reference and Outreach: Disseminates knowledge contained in the archives by organizing exhibitions, participating in and/or providing input for health history projects, attending and participating in professional conferences, and preparing presentations, articles or other communications on WHO history, based on information found in the archives. Liaises with other WHO units involved with information management and knowledge sharing, including DCO and KMS, and participates in joint initiatives to increase awareness of WHO institutional memory and information resources. Provides and coordinates professional reference services to both internal and external researchers, including individuals and large research institutions, and assists with investigations and/or audits. Retention management: Ensures that records are maintained, stored and preserved for the period of their usefulness to the Organization, and made available to WHO staff, interns, and consultants, and to external users such as auditors and archival researchers in accordance with established policies and procedures. Ensures that records no longer needed by the Organization and which do not have historical value are disposed of in accordance with established policies and procedures. Any other duties as required REQUIRED QUALIFICATIONS Education: Essential University degree in archives or records management, information science, or a related field, or a university degree in another field supplemented by equivalent experience in archives theory, practice and management. For WHO staff please see e-manual III.4.1, para 220. Desirable Advanced university degree in Archives. Skills: Strong knowledge of archives theory and practice and ofrecords management theory and practice, strong knowledge of electronic archives management tools, strong training skills, excellent written and oral communications skills, excellent supervisory skills, ability to deal effectively and positively with colleagues at all levels within the organization and to work successfully within a team. WHO competencies: 1. Communicating in a credible and effective way 2. Fostering integration and teamwork 3. Producing results 4. Building and promoting partnerships across the organization and beyond 5. Promoting WHO's position in health leadership Experience: At least 5 years work experience, including at least 3 years working in an archives programme with electronic records and archives management software and with an active reference programme. At least two years working in an international environment. Languages: Excellent knowledge of English and working knowledge of French required. Additional Information: The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-term and Temporary appointments), 2. External candidates. Other similar positions at the same level may be filled from this vacancy notice. A written test may form part of the screening process. This Vacancy Notice is published in English only. Annual salary: (Net of tax) USD 56,091 at single rate USD 60,091 with primary dependants Post Adjustment: 103.3 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation. A written test and interviews may be used as a form of screening Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. WHO is committed to workforce diversity. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted

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