Register Assistant, AST 2. CPVO, Angers. Open until 15 August 2011

VACANCY NOTICE N° CPVO/TA/2011/003

Register assistant - Technical Unit M/F
Grade AST 2

1. THE JOB

The Community Plant Variety Office (CPVO) is organising the current call for expressions of interest to, on the basis of qualifications and interview, find a replacement for the post of a Register assistant - Technical Unit M/F AST 2. It is a full time temporary agent post with an initial duration of 7,5 months. An eventual extension would be for another 4 months.

The Register assistant will work in the Technical Unit of the Agency on activities related to the processing of applications for Community Plant Variety Rights. The staff member will be in charge of:

- Opening and numbering of new applications
- E-filing in Docman (electronic archiving system)
- Sending out of correspondence by email and by post
- Paper archiving
- Scanning of new applications and titles
- Preparation of certified copies
- Sending of reception reminders
- Preparation of letters
- Calls from clients and internal calls


2. FORMAL REQUIREMENTS

The candidate must fulfil the requirements set out below.

2.1 General conditions

- Be a national of a Member State of the European Union ,
- Enjoy your full rights as a citizen
- Have fulfilled any obligations imposed by the laws concerning military service,
- Produce the appropriate character references as to your suitability for the performance of your duties,
- Be physically fit to perform your duties,
- Have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of English, if this is not the first language.

2.2 Qualifications

a) a level of post-secondary education attested by a diploma,

Or

b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.


2.3 Experience

To qualify for this profile (AST 2), the candidate must have at the closing date for applications a total professional experience of at least one (1) year if he/she has a post-secondary education diploma, and four (4) years if he/she does not have such a diploma. Of the total professional experience at least 1 year must be in relation to the job requirements.


3. SELECTION

If the candidate meets the formal requirements set out above, he/she will be assessed in view of selection for interview on the basis of the following criteria:

- The academic and professional qualifications and their relevance to the tasks listed in section 1. “THE JOB” above.
- The professional experience: the range of fields covered; the type and level of work done; and its relevance to the tasks listed in section 1. “THE JOB” above.

The following will be considered as assets:

- Practical experience in similar positions
- Good knowledge of the English and French languages
- Experience of working in a multilingual environment
- Excellent mastery of standard computer applications and experience in database management and e-document management systems. Sense of organisation and attention to details.


4. INTERVIEW

If selected for an interview, candidates will be assessed in the interview on the following criteria:

- Ability to communicate effectively in written and spoken English
- Good master of software tools
- Capacity for teamwork in a multicultural environment
- Interpersonal skills
- Organisational ability and attention to detail


5. ENGAGEMENT ON THE POST

The candidate who is judged to be the most suitable on the basis of the criteria listed in both 3 and 4 above will be offered a temporary agent contract.


6. INFORMATION

The text of this Vacancy Notice contains all the information required. If you nevertheless have a question, you may send an e-mail to Vacances@cpvo.europa.eu


7. CLOSING DATE FOR APPLICATIONS: 15/08/2011

The applications (CPVO application form, letter of motivation & CV) should be addressed by e-mail only to,
Vacances@cpvo.europa.eu. Incomplete applications will automatically be excluded from the selection procedure.


The CPVO application form can be found on the web site of the Office (www.cpvo.europa.eu) or received upon request from the Human Resources Service of the CPVO.