Digital Knowledge Coordinator, P-4. United Nations, DPI, New York. Open until 18 September 2011

Job Title:
Digital Knowledge Coordinator, P4
Department/ Office:
DEPARTMENT OF PUBLIC INFORMATION
Duty Station: NEW YORK


Posting Period:
20 July 2011-18 September 2011
Job Opening number:
11-IMA-DEPT OF PUBLIC INFORMATION-20054-R-NEW YORK


United Nations Core Values: Integrity, Professionalism, Respect for Diversity


Org. Setting and Reporting

This position is located in the Department of Public Information (DPI), Outreach Division (OD), Information Processing and Acquisitions Cluster (IPA). Digital Knowledge Coordinator reports to the Chief of IPA. IPA's main goals are: to acquire UN information resources and to make them available online to the UN staff members and stake holders, as well as to the general public; and to acquire external electronic information resources and make them available online to the UN staff members.

Responsibilities

The incumbent oversees the digital knowledge management operations for the collection, management and preservation of UN digital resources in the UN Libraries.
• Formulates procedures, objectives and guidelines affecting the development and maintenance of the Library digital repository in accordance with the repository collection policies.
• Conducts policy-oriented research and drafting on the applicability of information technology to the digital repository using data from internal and external sources.
• Provides advisory services Organization-wide on preservation practices based on needs, business process, workflow, technical architecture and information resources analysis; makes recommendations relating to preservation practices, improvement and implementation strategies, resource requirements, and procedures for transferring digital information to the repository.
• Plans and develops migration strategies for archival preservation of digital collections and to develops and maintains expertise necessary to advise UN libraries and information services in the management of digital information.
• Promotes the benefits and use of the digital repository among user Departments, establishes partnerships with them and realizes cooperative management of UN digital information resources.
• Ensures the preservation of digital information according to collection policies and develops and implements appropriate retention schedules with digital information-originating offices, monitors compliance with the requirement to transfer inactive digital information to appropriate locations.
• Represents the Library, as required, in departmental offices and at committees, working groups and task forces, advocating digital repository perspectives and standards.
• Performs other duties as assigned.

Competencies

Professionalism:
Excellent knowledge of and experience in application of information technology to modern library operations, including digital repository and electronic resources management. In-depth knowledge of UN information resources and the work programme of the Organization. In-depth knowledge and understanding of the inter-relationship between the library systems and the organization's multiple operations. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organising:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Technological Awareness:
Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Work experience with UN-related information resources is desired.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, English (both oral and written) is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.

Assessment Method

Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.