Profession: Chef-fe de l'unité gestion de l'information
18-07-2011
Offre d'emploi Ref.. hq-chf-gestinfo
Lieu: Siège
taux d'activité :100%
Au siège
Raison d'être du poste
L'unité Gestion de l'information est une nouvelle unité créée au sein de la division Archives et gestion de l'information, qui comprend déjà trois unités (Records management, Conservation et archives Agence, Bibliothèque et archives publiques).
L'unité aura pour objectif de mettre en œuvre la dimension gestion de l'information comme une dimension stratégique au sein de l'institution, en traduisant la stratégie de gestion de l'information et des systèmes vers des processus, des directives et des solutions qui s'accordent avec les besoins de l'organisation, et en communiquant à son sujet.
Basée sur une connaissance approfondie du fonctionnement et des processus métiers du CICR et en conformité avec les stratégies existantes, l'unité développera un cadre global et intégré de gestion de l'information et des contenus. Dans une perspective de cohérence et de pérennité, elle fournira un soutien fort à toutes les unités du CICR pour la gestion de leur information, au moyen de conseils, supports et formation; elle établira les instructions et lignes directrices correspondantes et fournira ou accompagnera le développement des solutions métiers les plus appropriées.
Le/la chef-fe d'unité sera en charge de mettre en place cette nouvelle unité et de la gérer dans le cadre des objectifs fixés et en accord avec les principes de gestion du personnel appliqués au CICR. Il/elle rend compte directement à la cheffe de la division Archives et gestion de l'information.
Mettre en place l'unité (équipe de 5 personnes actuellement en poste au sein de la division) et assurer une prestation de services optimale à travers son bon fonctionnement.
Développer et mettre en place la fonction Gestion de l'information comme une fonction essentielle et effective au sein de l'institution, basée sur un réseau de fonctions GI régionales et locales, au moyen d'une diffusion et d'une communication appropriées.
Dresser la carte des flux d'information, des contenus et des processus pertinents, établir les directions stratégiques pour aboutir à une gestion de l'information la plus efficace possible et, sur cette base, établir un plan d'action pour renforcer et développer les solutions tactiques pour soutenir les besoins des métiers.
Evaluer l'efficacité des outils en place et les faire évoluer vers un système intégré de gestion de l'information et des contenus.
Maintenir une relation de proximité avec les usagers et les propriétaires de contenus, pour identifier les besoins à court et long terme en matière de gestion de l'information et élaborer les spécifications fonctionnelles avec eux.
Collaborer avec la division ICT pour définir la future architecture nécessaire à une bonne gestion de l'information et assurer un partenariat solide pour concevoir, construire et consolider les solutions les plus adéquates.
Développer, mettre à jour et promouvoir les documents de gouvernance et les procédures de mise en œuvre de gestion de l'information, en conformité avec la stratégie de gestion de l'information et des systèmes et avec les autres besoins métiers.
Organiser la formation du personnel en matière de gestion de l'information et promouvoir les bonnes pratiques.
Superviser la création ou le développement des modèles de document, d'un moteur de recherche efficace, de la cartographie des processus et d'une taxonomie institutionnelle.
Développer des indicateurs pour mesurer l'usage, les succès et les manques des systèmes existants, en vue de renforcer le système général de gestion de l'information.
Assurer le développement et la mise en œuvre des projets associés à la gestion de l'information et la conformité des nouveaux systèmes et processus avec la stratégie de gestion de l'information et des systèmes et les orientations stratégiques pertinentes.
Rechercher et assimiler les bonnes pratiques et innovations d'autres organisations et domaines professionnels dans les processus de gestion de l'information du CICR.
Assurer la disponibilité et le développement de compétences en gestion de l'information au sein de l'unité et dans les autres départements (siège et terrain), au travers des fonctions GI telles que les assistants en gestion de l'information et les assistants.
Contribuer au développement en cours de la stratégie de gestion de l'information et des systèmes.
Critères d'engagement
Formation supérieure de niveau master en gestion de l'information ou dans une autre discipline pertinente
Expérience probante de cinq années ou plus dans la mise en œuvre de solutions pratiques et à large échelle de gestion de l'information
Expertise en gestion du cycle de vie de l'information
Expérience dans la conception, l'implémentation et l'exploitation de solutions d'Enterprise Content Management telles que OpenText, EMC Documentum, FileNet etc., un atout
Expérience au sein d'une grande organisation internationale/multilatérale
Expérience en gestion du changement
Expérience confirmée de la conduite d'équipe et du travail en réseau
Votre profil
Créativité et capacité de vision à long terme
Compétences analytiques démontrées
Solides compétences de communication orale et écrite
Aptitude à interagir avec des usagers de différents métiers et des partenaires externes, et à les influencer efficacement au travers du travail d'équipe et de la diplomatie.
Maîtrise de l'anglais obligatoire et bonnes connaissances de français
Durée minimum d'engagement : 3 ans
Date d'entrée en fonction: immédiate
Date limite de dépôt de candidature: 21 août 2011
Thursday, July 21, 2011
Digital Knowledge Coordinator, P-4. United Nations, DPI, New York. Open until 18 September 2011
Job Title:
Digital Knowledge Coordinator, P4
Department/ Office:
DEPARTMENT OF PUBLIC INFORMATION
Duty Station: NEW YORK
Posting Period:
20 July 2011-18 September 2011
Job Opening number:
11-IMA-DEPT OF PUBLIC INFORMATION-20054-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Department of Public Information (DPI), Outreach Division (OD), Information Processing and Acquisitions Cluster (IPA). Digital Knowledge Coordinator reports to the Chief of IPA. IPA's main goals are: to acquire UN information resources and to make them available online to the UN staff members and stake holders, as well as to the general public; and to acquire external electronic information resources and make them available online to the UN staff members.
Responsibilities
The incumbent oversees the digital knowledge management operations for the collection, management and preservation of UN digital resources in the UN Libraries.
• Formulates procedures, objectives and guidelines affecting the development and maintenance of the Library digital repository in accordance with the repository collection policies.
• Conducts policy-oriented research and drafting on the applicability of information technology to the digital repository using data from internal and external sources.
• Provides advisory services Organization-wide on preservation practices based on needs, business process, workflow, technical architecture and information resources analysis; makes recommendations relating to preservation practices, improvement and implementation strategies, resource requirements, and procedures for transferring digital information to the repository.
• Plans and develops migration strategies for archival preservation of digital collections and to develops and maintains expertise necessary to advise UN libraries and information services in the management of digital information.
• Promotes the benefits and use of the digital repository among user Departments, establishes partnerships with them and realizes cooperative management of UN digital information resources.
• Ensures the preservation of digital information according to collection policies and develops and implements appropriate retention schedules with digital information-originating offices, monitors compliance with the requirement to transfer inactive digital information to appropriate locations.
• Represents the Library, as required, in departmental offices and at committees, working groups and task forces, advocating digital repository perspectives and standards.
• Performs other duties as assigned.
Competencies
Professionalism:
Excellent knowledge of and experience in application of information technology to modern library operations, including digital repository and electronic resources management. In-depth knowledge of UN information resources and the work programme of the Organization. In-depth knowledge and understanding of the inter-relationship between the library systems and the organization's multiple operations. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organising:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Technological Awareness:
Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Work experience with UN-related information resources is desired.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, English (both oral and written) is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.
Assessment Method
Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Digital Knowledge Coordinator, P4
Department/ Office:
DEPARTMENT OF PUBLIC INFORMATION
Duty Station: NEW YORK
Posting Period:
20 July 2011-18 September 2011
Job Opening number:
11-IMA-DEPT OF PUBLIC INFORMATION-20054-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Department of Public Information (DPI), Outreach Division (OD), Information Processing and Acquisitions Cluster (IPA). Digital Knowledge Coordinator reports to the Chief of IPA. IPA's main goals are: to acquire UN information resources and to make them available online to the UN staff members and stake holders, as well as to the general public; and to acquire external electronic information resources and make them available online to the UN staff members.
Responsibilities
The incumbent oversees the digital knowledge management operations for the collection, management and preservation of UN digital resources in the UN Libraries.
• Formulates procedures, objectives and guidelines affecting the development and maintenance of the Library digital repository in accordance with the repository collection policies.
• Conducts policy-oriented research and drafting on the applicability of information technology to the digital repository using data from internal and external sources.
• Provides advisory services Organization-wide on preservation practices based on needs, business process, workflow, technical architecture and information resources analysis; makes recommendations relating to preservation practices, improvement and implementation strategies, resource requirements, and procedures for transferring digital information to the repository.
• Plans and develops migration strategies for archival preservation of digital collections and to develops and maintains expertise necessary to advise UN libraries and information services in the management of digital information.
• Promotes the benefits and use of the digital repository among user Departments, establishes partnerships with them and realizes cooperative management of UN digital information resources.
• Ensures the preservation of digital information according to collection policies and develops and implements appropriate retention schedules with digital information-originating offices, monitors compliance with the requirement to transfer inactive digital information to appropriate locations.
• Represents the Library, as required, in departmental offices and at committees, working groups and task forces, advocating digital repository perspectives and standards.
• Performs other duties as assigned.
Competencies
Professionalism:
Excellent knowledge of and experience in application of information technology to modern library operations, including digital repository and electronic resources management. In-depth knowledge of UN information resources and the work programme of the Organization. In-depth knowledge and understanding of the inter-relationship between the library systems and the organization's multiple operations. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organising:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Technological Awareness:
Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Work experience with UN-related information resources is desired.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, English (both oral and written) is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.
Assessment Method
Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Wednesday, July 13, 2011
Register Assistant, AST 2. CPVO, Angers. Open until 15 August 2011
VACANCY NOTICE N° CPVO/TA/2011/003
Register assistant - Technical Unit M/F
Grade AST 2
1. THE JOB
The Community Plant Variety Office (CPVO) is organising the current call for expressions of interest to, on the basis of qualifications and interview, find a replacement for the post of a Register assistant - Technical Unit M/F AST 2. It is a full time temporary agent post with an initial duration of 7,5 months. An eventual extension would be for another 4 months.
The Register assistant will work in the Technical Unit of the Agency on activities related to the processing of applications for Community Plant Variety Rights. The staff member will be in charge of:
- Opening and numbering of new applications
- E-filing in Docman (electronic archiving system)
- Sending out of correspondence by email and by post
- Paper archiving
- Scanning of new applications and titles
- Preparation of certified copies
- Sending of reception reminders
- Preparation of letters
- Calls from clients and internal calls
2. FORMAL REQUIREMENTS
The candidate must fulfil the requirements set out below.
2.1 General conditions
- Be a national of a Member State of the European Union ,
- Enjoy your full rights as a citizen
- Have fulfilled any obligations imposed by the laws concerning military service,
- Produce the appropriate character references as to your suitability for the performance of your duties,
- Be physically fit to perform your duties,
- Have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of English, if this is not the first language.
2.2 Qualifications
a) a level of post-secondary education attested by a diploma,
Or
b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
2.3 Experience
To qualify for this profile (AST 2), the candidate must have at the closing date for applications a total professional experience of at least one (1) year if he/she has a post-secondary education diploma, and four (4) years if he/she does not have such a diploma. Of the total professional experience at least 1 year must be in relation to the job requirements.
3. SELECTION
If the candidate meets the formal requirements set out above, he/she will be assessed in view of selection for interview on the basis of the following criteria:
- The academic and professional qualifications and their relevance to the tasks listed in section 1. “THE JOB” above.
- The professional experience: the range of fields covered; the type and level of work done; and its relevance to the tasks listed in section 1. “THE JOB” above.
The following will be considered as assets:
- Practical experience in similar positions
- Good knowledge of the English and French languages
- Experience of working in a multilingual environment
- Excellent mastery of standard computer applications and experience in database management and e-document management systems. Sense of organisation and attention to details.
4. INTERVIEW
If selected for an interview, candidates will be assessed in the interview on the following criteria:
- Ability to communicate effectively in written and spoken English
- Good master of software tools
- Capacity for teamwork in a multicultural environment
- Interpersonal skills
- Organisational ability and attention to detail
5. ENGAGEMENT ON THE POST
The candidate who is judged to be the most suitable on the basis of the criteria listed in both 3 and 4 above will be offered a temporary agent contract.
6. INFORMATION
The text of this Vacancy Notice contains all the information required. If you nevertheless have a question, you may send an e-mail to Vacances@cpvo.europa.eu
7. CLOSING DATE FOR APPLICATIONS: 15/08/2011
The applications (CPVO application form, letter of motivation & CV) should be addressed by e-mail only to,
Vacances@cpvo.europa.eu. Incomplete applications will automatically be excluded from the selection procedure.
The CPVO application form can be found on the web site of the Office (www.cpvo.europa.eu) or received upon request from the Human Resources Service of the CPVO.
Register assistant - Technical Unit M/F
Grade AST 2
1. THE JOB
The Community Plant Variety Office (CPVO) is organising the current call for expressions of interest to, on the basis of qualifications and interview, find a replacement for the post of a Register assistant - Technical Unit M/F AST 2. It is a full time temporary agent post with an initial duration of 7,5 months. An eventual extension would be for another 4 months.
The Register assistant will work in the Technical Unit of the Agency on activities related to the processing of applications for Community Plant Variety Rights. The staff member will be in charge of:
- Opening and numbering of new applications
- E-filing in Docman (electronic archiving system)
- Sending out of correspondence by email and by post
- Paper archiving
- Scanning of new applications and titles
- Preparation of certified copies
- Sending of reception reminders
- Preparation of letters
- Calls from clients and internal calls
2. FORMAL REQUIREMENTS
The candidate must fulfil the requirements set out below.
2.1 General conditions
- Be a national of a Member State of the European Union ,
- Enjoy your full rights as a citizen
- Have fulfilled any obligations imposed by the laws concerning military service,
- Produce the appropriate character references as to your suitability for the performance of your duties,
- Be physically fit to perform your duties,
- Have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of English, if this is not the first language.
2.2 Qualifications
a) a level of post-secondary education attested by a diploma,
Or
b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
2.3 Experience
To qualify for this profile (AST 2), the candidate must have at the closing date for applications a total professional experience of at least one (1) year if he/she has a post-secondary education diploma, and four (4) years if he/she does not have such a diploma. Of the total professional experience at least 1 year must be in relation to the job requirements.
3. SELECTION
If the candidate meets the formal requirements set out above, he/she will be assessed in view of selection for interview on the basis of the following criteria:
- The academic and professional qualifications and their relevance to the tasks listed in section 1. “THE JOB” above.
- The professional experience: the range of fields covered; the type and level of work done; and its relevance to the tasks listed in section 1. “THE JOB” above.
The following will be considered as assets:
- Practical experience in similar positions
- Good knowledge of the English and French languages
- Experience of working in a multilingual environment
- Excellent mastery of standard computer applications and experience in database management and e-document management systems. Sense of organisation and attention to details.
4. INTERVIEW
If selected for an interview, candidates will be assessed in the interview on the following criteria:
- Ability to communicate effectively in written and spoken English
- Good master of software tools
- Capacity for teamwork in a multicultural environment
- Interpersonal skills
- Organisational ability and attention to detail
5. ENGAGEMENT ON THE POST
The candidate who is judged to be the most suitable on the basis of the criteria listed in both 3 and 4 above will be offered a temporary agent contract.
6. INFORMATION
The text of this Vacancy Notice contains all the information required. If you nevertheless have a question, you may send an e-mail to Vacances@cpvo.europa.eu
7. CLOSING DATE FOR APPLICATIONS: 15/08/2011
The applications (CPVO application form, letter of motivation & CV) should be addressed by e-mail only to,
Vacances@cpvo.europa.eu. Incomplete applications will automatically be excluded from the selection procedure.
The CPVO application form can be found on the web site of the Office (www.cpvo.europa.eu) or received upon request from the Human Resources Service of the CPVO.
Thursday, July 7, 2011
Records Management Assistant. UNFCCC, Bonn. Open until 18 July 2011
UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
CONSULTANCY (Individual Contracor)
COMMUNICATIONS AND KNOWLEDGE MANAGEMENT SERVICES (CKMS) PROGRAMME
Knowledge Management Unit
ANNOUNCEMENT NO: 11/TA17/CKMS
PUBLICATION DATE: 04 July 2011
DEADLINE FOR APPLICATION 18 July 2011
TITLE: Records Management Assistant
DURATION OF Consultancy: as soon as possible until 31 December 2011
DUTY STATION: Bonn, Germany
_____________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
Communications and Knowledge Management Services (CKMS) ensures that Knowledge Management (KM), and Communications and Media Relations (CMR) services are in place to assist Parties and the UNFCCC secretariat in managing and disseminating information.
Functions to be performed
Under the direct supervision of the Public Information Officer the individual contractor is responsible for the front-end application administration of recordkeeping system and the first level user support for recordkeeping system. She/he supports the roll-out of recordkeeping system to programme offices and the electronic records migration from shared drives to recordkeeping system In particular, the incumbent:
1. Supports disposition operations by liaising with records-originating offices to periodically transfer the scheduled inactive and permanent records to the Records Center by reviewing records and ensuring the completeness and accuracy of transfer documentation.
2. Guides programmes on the transfer procedures, carry out site visits to offices to advise transfer preparations and ensure transfer guidelines are adhered;
3. Ensures that records are smoothly transferred from programme areas to the records center, that the right retention schedules, security level and access control are applied to records, and that the records are properly organized, packed and labelled;
4. Coordinates access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating database;
5. Conducts surveys and interviews and gather information for the development of records management functional toolkits such as the file classification scheme, the metadata scheme and the security and access classification scheme;
6. Collects information from programmes about their electronic records on the G drive, supports the roll-out of recordkeeping system; carries out mapping of records to be migrated from shared drives to recordkeeping system, and advises programme which migration tool to use when migrating records;
7. Prepares a variety of written outputs such as statistics and reports on records management activities.
Requirements
• Completed secondary education. Specialized training in information science, records, archives or library management and knowledge about electronic recordkeeping system is an asset;
• At least five years of relevant experience in documents registration, modern archives management, record keeping, library, information management or related area;
• The incumbent must be proficient in MS Office: Word, Excel, Access and PowerPoint. Practical experience in maintaining electronic records for public institutions and in an office support function using databases is desirable;
• Fluency in written and spoken English. Working knowledge of other United Nations languages and/or German is an asset.
To apply
Candidates whose qualifications and experience match the requirements, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
CONSULTANCY (Individual Contracor)
COMMUNICATIONS AND KNOWLEDGE MANAGEMENT SERVICES (CKMS) PROGRAMME
Knowledge Management Unit
ANNOUNCEMENT NO: 11/TA17/CKMS
PUBLICATION DATE: 04 July 2011
DEADLINE FOR APPLICATION 18 July 2011
TITLE: Records Management Assistant
DURATION OF Consultancy: as soon as possible until 31 December 2011
DUTY STATION: Bonn, Germany
_____________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
Communications and Knowledge Management Services (CKMS) ensures that Knowledge Management (KM), and Communications and Media Relations (CMR) services are in place to assist Parties and the UNFCCC secretariat in managing and disseminating information.
Functions to be performed
Under the direct supervision of the Public Information Officer the individual contractor is responsible for the front-end application administration of recordkeeping system and the first level user support for recordkeeping system. She/he supports the roll-out of recordkeeping system to programme offices and the electronic records migration from shared drives to recordkeeping system In particular, the incumbent:
1. Supports disposition operations by liaising with records-originating offices to periodically transfer the scheduled inactive and permanent records to the Records Center by reviewing records and ensuring the completeness and accuracy of transfer documentation.
2. Guides programmes on the transfer procedures, carry out site visits to offices to advise transfer preparations and ensure transfer guidelines are adhered;
3. Ensures that records are smoothly transferred from programme areas to the records center, that the right retention schedules, security level and access control are applied to records, and that the records are properly organized, packed and labelled;
4. Coordinates access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating database;
5. Conducts surveys and interviews and gather information for the development of records management functional toolkits such as the file classification scheme, the metadata scheme and the security and access classification scheme;
6. Collects information from programmes about their electronic records on the G drive, supports the roll-out of recordkeeping system; carries out mapping of records to be migrated from shared drives to recordkeeping system, and advises programme which migration tool to use when migrating records;
7. Prepares a variety of written outputs such as statistics and reports on records management activities.
Requirements
• Completed secondary education. Specialized training in information science, records, archives or library management and knowledge about electronic recordkeeping system is an asset;
• At least five years of relevant experience in documents registration, modern archives management, record keeping, library, information management or related area;
• The incumbent must be proficient in MS Office: Word, Excel, Access and PowerPoint. Practical experience in maintaining electronic records for public institutions and in an office support function using databases is desirable;
• Fluency in written and spoken English. Working knowledge of other United Nations languages and/or German is an asset.
To apply
Candidates whose qualifications and experience match the requirements, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.
Wednesday, July 6, 2011
Programme Officer (Information Management), P-4. OCHA, Tripoli. Open until 19 July 2011
Job Title:
Programme Officer [Information Management], P4
Department/ Office:
OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
Duty Station: TRIPOLI
Posting Period:
4 July 2011-19 July 2011
Job Opening number:
11-IMA-ocha-20065-R-TRIPOLI
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA), Zarzis, Tunisia; but is expected to move to Tripoli, Libya. The Programme Officer reports to the Head of Office, OCHA Libya.
Responsibilities
Within delegated authority, the Programme Officer (Information Management) will be responsible for the following duties:
Develops, implements and evaluates assigned humanitarian information management programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions.
Performs advisory and technical assignments in information management, including in the use Geographic Information Systems (GIS) in disaster preparedness, disaster response, complex emergencies and early recovery. These services will be provided to the Resident / Humanitarian Coordinator by assisting in developing of plans and strategies to manage information in support of the Libya Humanitarian Country Team and Clusters/Sectors in the area of disaster preparedness, disaster response and complex emergencies.
Researches, analyzes and presents information gathered from diverse sources to support the work of the Humanitarian Coordinator and the OCHA Office.
Coordinates policy development, including the review and analysis of humanitarian issues and trends, preparation of evaluations or other research activities and studies within the region.
Generates survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identify problems/issues and prepares conclusions.
Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
Initiates and coordinates outreach activities in the area of humanitarian information management; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
Leads and/or participates in large, complex field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc, in the area of humanitarian information management.
Carries out managerial responsibilities of the Information Management Unit relating to compliance with administrative requirements, programme planning and implementation, policy and procedure recommendations, budgeting, human resources and facilities management.
Performs other duties as required.
Competencies
PROFESSIONALISM: Advanced knowledge and understanding of theories, concepts and approaches relevant to the management of information in disaster preparedness, disaster response, complex emergencies and early recovery - Knowledge of the application of Geographic Information Systems (GIS) in complex emergencies, natural disasters and early recovery. Ability to identify issues, analyze humanitarian trends, and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources and analytical methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in Business Administration, Information Management, Social Sciences, Statistics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in information management, humanitarian programme management, early recovery, transition, or other related area, including at least four years of experience at the international level. Experience in coordination of information management activities in a complex emergency in a country affected by conflict is required.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of a second official United Nations language is an advantage
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Short-listed candidates may be required to take a technical test before being considered for a competency based interview.
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Programme Officer [Information Management], P4
Department/ Office:
OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
Duty Station: TRIPOLI
Posting Period:
4 July 2011-19 July 2011
Job Opening number:
11-IMA-ocha-20065-R-TRIPOLI
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA), Zarzis, Tunisia; but is expected to move to Tripoli, Libya. The Programme Officer reports to the Head of Office, OCHA Libya.
Responsibilities
Within delegated authority, the Programme Officer (Information Management) will be responsible for the following duties:
Develops, implements and evaluates assigned humanitarian information management programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions.
Performs advisory and technical assignments in information management, including in the use Geographic Information Systems (GIS) in disaster preparedness, disaster response, complex emergencies and early recovery. These services will be provided to the Resident / Humanitarian Coordinator by assisting in developing of plans and strategies to manage information in support of the Libya Humanitarian Country Team and Clusters/Sectors in the area of disaster preparedness, disaster response and complex emergencies.
Researches, analyzes and presents information gathered from diverse sources to support the work of the Humanitarian Coordinator and the OCHA Office.
Coordinates policy development, including the review and analysis of humanitarian issues and trends, preparation of evaluations or other research activities and studies within the region.
Generates survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identify problems/issues and prepares conclusions.
Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
Initiates and coordinates outreach activities in the area of humanitarian information management; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
Leads and/or participates in large, complex field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc, in the area of humanitarian information management.
Carries out managerial responsibilities of the Information Management Unit relating to compliance with administrative requirements, programme planning and implementation, policy and procedure recommendations, budgeting, human resources and facilities management.
Performs other duties as required.
Competencies
PROFESSIONALISM: Advanced knowledge and understanding of theories, concepts and approaches relevant to the management of information in disaster preparedness, disaster response, complex emergencies and early recovery - Knowledge of the application of Geographic Information Systems (GIS) in complex emergencies, natural disasters and early recovery. Ability to identify issues, analyze humanitarian trends, and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources and analytical methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in Business Administration, Information Management, Social Sciences, Statistics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in information management, humanitarian programme management, early recovery, transition, or other related area, including at least four years of experience at the international level. Experience in coordination of information management activities in a complex emergency in a country affected by conflict is required.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of a second official United Nations language is an advantage
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Short-listed candidates may be required to take a technical test before being considered for a competency based interview.
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Document Management Officer. IOC, Lausanne. Open until 15 July 2011
DESCRIPTION DE FONCTION
Fonction/Titre Gestionnaire de documents (gestion documentaire)
Département Département de la technologie et de l’information
1. Mission
· Assurer la pérennité et l’intégrité de l’information du CIO
· Contribuer à la mise à disposition et à la valorisation des ressources du CIO en termes
d’information et de connaissances
· Veiller à ce que les intérêts du Mouvement olympique, et ceux du CIO en particulier, soient
correctement sauvegardés, notamment par la préservation de la confidentialité des
informations traitées.
2. Principales responsabilités et tâches clés
· Contribuer au développement de la stratégie en matière de gestion documentaire et des
connaissances et à la mise en oeuvre des projets correspondants
· Fournir l’assistance nécessaire à la bonne marche des projets internes et de leurs besoins en
matière de gestion d’information et des connaissances
· Rédaction, mise à jour et en application de politiques et procédures relatives à la gestion
documentaire
· Gestion des arrivages et traitement des dossiers papiers, sur l’ensemble des sites du CIO
· Elaboration et suivi des plans de classement dans Livelink
· Contribution à la bonne gestion de l’espace de référence de Livelink
· Aide, coaching et conseils aux utilisateurs, tant sur la gestion des archives papier qu’électronique
· Répondre aux demandes de recherche émanant de l’administration du CIO
· Validation du courrier postal reçu.
3. Formation et expérience
· Formation supérieure ou équivalente (université, HES ou formation équivalente).
· Expérience significative et pertinente dans le domaine de la gestion documentaire et/ou archives
courantes/intermédiaires.
· Expérience en gestion de projet serait un avantage
· Expérience d’un outil de gestion électronique des documents de niveau Enterprise Content
Management, du type Livelink, Documentum, SharePoint ; le CIO travaille avec Livelink et une
expérience dans cet environnement est un atout.
· Très bonnes connaissances écrites et orales du français et de l’anglais
· Connaissance des outils informatiques courants (Word, Excel, Powerpoint, Outlook, Acrobat)
4. Compétences requises
· Capacité à travailler en équipe.
· Capacité à gérer des situations de stress, maîtrise de l’imprévu et de l’urgence ainsi que bon sens
de l’organisation et des priorités.
· Précision et rapidité dans l’exécution des tâches.
· Diplomatie, tact et discrétion indispensables.
· Flexibilité et souplesse au niveau des horaires de travail en général.
· Autonomie et sens de l’initiative.
Il peut être demandé à chaque cadre d’effectuer des tâches non mentionnées dans son cahier
des charges ou sortant de ses attributions.
Fonction/Titre Gestionnaire de documents (gestion documentaire)
Département Département de la technologie et de l’information
1. Mission
· Assurer la pérennité et l’intégrité de l’information du CIO
· Contribuer à la mise à disposition et à la valorisation des ressources du CIO en termes
d’information et de connaissances
· Veiller à ce que les intérêts du Mouvement olympique, et ceux du CIO en particulier, soient
correctement sauvegardés, notamment par la préservation de la confidentialité des
informations traitées.
2. Principales responsabilités et tâches clés
· Contribuer au développement de la stratégie en matière de gestion documentaire et des
connaissances et à la mise en oeuvre des projets correspondants
· Fournir l’assistance nécessaire à la bonne marche des projets internes et de leurs besoins en
matière de gestion d’information et des connaissances
· Rédaction, mise à jour et en application de politiques et procédures relatives à la gestion
documentaire
· Gestion des arrivages et traitement des dossiers papiers, sur l’ensemble des sites du CIO
· Elaboration et suivi des plans de classement dans Livelink
· Contribution à la bonne gestion de l’espace de référence de Livelink
· Aide, coaching et conseils aux utilisateurs, tant sur la gestion des archives papier qu’électronique
· Répondre aux demandes de recherche émanant de l’administration du CIO
· Validation du courrier postal reçu.
3. Formation et expérience
· Formation supérieure ou équivalente (université, HES ou formation équivalente).
· Expérience significative et pertinente dans le domaine de la gestion documentaire et/ou archives
courantes/intermédiaires.
· Expérience en gestion de projet serait un avantage
· Expérience d’un outil de gestion électronique des documents de niveau Enterprise Content
Management, du type Livelink, Documentum, SharePoint ; le CIO travaille avec Livelink et une
expérience dans cet environnement est un atout.
· Très bonnes connaissances écrites et orales du français et de l’anglais
· Connaissance des outils informatiques courants (Word, Excel, Powerpoint, Outlook, Acrobat)
4. Compétences requises
· Capacité à travailler en équipe.
· Capacité à gérer des situations de stress, maîtrise de l’imprévu et de l’urgence ainsi que bon sens
de l’organisation et des priorités.
· Précision et rapidité dans l’exécution des tâches.
· Diplomatie, tact et discrétion indispensables.
· Flexibilité et souplesse au niveau des horaires de travail en général.
· Autonomie et sens de l’initiative.
Il peut être demandé à chaque cadre d’effectuer des tâches non mentionnées dans son cahier
des charges ou sortant de ses attributions.
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