Records Management and Archives Assistant, G-5. ICC, The Hague. Open until 30 January 2011

Job Title and Level: Records Management and Archives Assistant (G-5)
Vacancy Announcement No: 1002EE-RE
Deadline for Applications: 30.01.2011 Organizational Unit : Information Technology and Communications Section, Registry
Duty Station : The Hague
Type of Appointment: Established Post
Post number : ICC-3260-E-GOL-1414
Minimum Net Annual Salary (Single Rate) (EURO) : € 36,408


Contract Duration
One year with the possibility of extension (six months probationary period)

Duties & Responsibilities
The International Criminal Court uses HP TRIM as its electronic document and records system, for both judicial and administrative records.
We are now in the process of implementing TRIM fully within the Court and in detailing integration requirements with other systems (e.g. SAP ERP, Electronic Court Management System). Working in the ICT Section, Information Services Unit; the Records Management and Archives Assistant will assist the organization in fully utilizing the ICC’s investment in HP TRIM as an enterprise-wide solution and contribute to continued uptake and reliability of the system.

Under the direct supervision of the Records Management and Archives Officer, the successful candidate will be responsible for the following duties:

1. Provide system support for users and respond to staff queries on the use of the Court’s electronic document and records system (HP TRIM).
2. Provide expertise and support activities for Court-wide scanning solutions.
3. Assist in administering the records and management policy and in providing assistance to the business units in its implementation.
4. Develop EDRMS training programs and make changes in format and content according to specific target audiences.
5. Any other tasks assigned by the Records Management and Archives Officer.

Essential Qualifications
1. Completion of secondary education. University degree in library science, archiving, computer science or related field would be an asset.
2. At least 6 years of work experience, of which at least 2 are in Information Management. University degree in relevant field may be considered as a substitute for two years’ working experience.
3. Knowledge of contemporary records management software and basic computer applications for word-processing, e-mail, spreadsheets and databases.
4. Ability to describe and document business processes and produce training documentation.
5. Demonstrable ability to work with confidential information.
6. Hands-on experience of the HP TRIM and / or HP TRIM Administration an asset.
7. Relevant training and certification in Records Administration, Information Management or Information Technology an asset.

KNOWLEDGE OF LANGUAGES
Proficiency in one of the working languages English or French is required. Working knowledge of the other working language is desirable. Knowledge of another official language of the Court would be considered as an additional asset.


NB:
The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.

General Information
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category;
- Applications from female candidates are particularly encouraged;
- The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.