Associate Information Management Officer, P-2. ICTY, The Hague. Open until 24 February 2011

Job Title:
ASSOCIATE INFORMATION MANAGEMENT OFFICER, P2
Department/ Office:
INTERNATIONAL CRIMINAL TRIBUNAL FOR THE FORMER YUGOSLAVIA
Duty Station: THE HAGUE


Posting Period:
25 January 2011-24 February 2011
Job Opening number:
11-IMA-ICTY-18365-R-THE HAGUE

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Org. Setting and Reporting

This position is located in the Division of Judicial Support Services (CMSS/Archives and Records Management Unit), Registry.

Responsibilities

Within delegated authority, the Associate Information Management Officer will be responsible for the following duties:

• Provides record keeping support and advice to Tribunal offices by advising on record keeping system standards and compliance.
• Supervises and undertakes records identification functions by compiling records inventories and indexes, liaising with Tribunal offices.
• Assists in records analysis and appraisal functions to develop and apply records retention schedules.
• Supervises and undertakes records disposition functions, by liaising with Tribunal offices on the transfer and/or disposal of records.
• Supervises and undertakes records accessioning and processing activities; monitors adherence to description, preservation and security standards; provides training.
• Supervises General Service staff relating to functions cited above.
• Performs other related duties, as required

Competencies

Professionalism – Knowledge of information management and record keeping. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree in degree in archival, information science, information systems, social science or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

A minimum of two years of progressively responsible experience in archives management, records management, library, information management or related area.

Languages

English and French are the working languages of the Tribunal. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

There will be an assessment test and competency-based interview.

Special Notice

The appointment is limited to ICTY. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Extension of this position is subject to receipt of further funding. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.