Job Title:
Information Management Officer (Training), P3
Department/ Office:
DEPARTMENT OF PEACEKEEPING OPERATIONS
Duty Station: NEW YORK
Posting Period:
26 January 2011-27 March 2011
Job Opening number:
11-IST-DEPT PEACEKEEPING OPERATIONS-16258-R-NEW YORK
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
The position is located in the Policy, Evaluation and Training Division (PETD), Integrated Training Service (ITS), Training Policy and Development Team. The incumbent reports to the Training Officer and to the Head, Training Policy and Development Team.
Responsibilities
Within delegated authority, the Information Management Officer will be responsible for the following duties:
• Provides advisory services on knowledge and information management practices for peacekeeping training actors at headquarters and in the field, including needs and business process analysis; information management policies and procedures, with an emphasis on technological applications, incl. learning management systems and e-learning delivery platforms; and records preservation and disposition, including through the electronic training management system (e-TMS) and Learning Management System within Inspira;
• Researches, analyses and evaluates new applications of information technology to learning and training, training records management, and knowledge management, including virtual Communities of Practice, and makes recommendations for their deployment.
• Participates in record-keeping and training data management improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of data management application improvements and new systems; provides user support.
• Develops detailed system and other functional specifications and standards from the knowledge and information management perspective and user documentation for new systems, including virtual communities of practice, e-learning and learning management systems.
• Develops training materials and user manuals; trains staff in use of, deployment and maintenance of knowledge and information management systems for peacekeeping training.
• Evaluates adequacy of existing knowledge management and reference tools for peacekeeping training. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization, including in peacekeeping operations.
• Collaborates with ITS/DPET teams, Integrated Mission Training Centres and Headquarters training focal points to ensure that knowledge and information management tools and web presences are regularly used, contain relevant, updated and accurate data and information on peacekeeping training.
• Participates in developing client outreach strategies for headquarters and the field and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
• Performs other related duties, as required.
Competencies
•Professionalism: Knowledge of information and knowledge management, record keeping and record disposition, in particular as it relates to training. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
•Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in information and/or knowledge management or related area. Experience in including the design, roll out or maintenance of learning management systems and/or training is highly desirable. Prior experience in the United Nations, preferably in a UN field mission, is highly desirable.
Languages
English and French are the two working languages of the United Nations. For this post, English is required. Knowledge of French is highly desirable, and knowledge of another UN language is an asset.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
As part of the evaluation of your application for this position, you may be requested to undergo written knowledge-based assessment exercises, which may be followed by a competency-based interview depending on the result of the test.
Special Notice
- Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
- This post is financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval. The appointment of staff will also be limited to service on posts financed by the Support Account.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Friday, January 28, 2011
Thursday, January 27, 2011
Associate Information Management Officer, P-2. ICTY, The Hague. Open until 24 February 2011
Job Title:
ASSOCIATE INFORMATION MANAGEMENT OFFICER, P2
Department/ Office:
INTERNATIONAL CRIMINAL TRIBUNAL FOR THE FORMER YUGOSLAVIA
Duty Station: THE HAGUE
Posting Period:
25 January 2011-24 February 2011
Job Opening number:
11-IMA-ICTY-18365-R-THE HAGUE
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
This position is located in the Division of Judicial Support Services (CMSS/Archives and Records Management Unit), Registry.
Responsibilities
Within delegated authority, the Associate Information Management Officer will be responsible for the following duties:
• Provides record keeping support and advice to Tribunal offices by advising on record keeping system standards and compliance.
• Supervises and undertakes records identification functions by compiling records inventories and indexes, liaising with Tribunal offices.
• Assists in records analysis and appraisal functions to develop and apply records retention schedules.
• Supervises and undertakes records disposition functions, by liaising with Tribunal offices on the transfer and/or disposal of records.
• Supervises and undertakes records accessioning and processing activities; monitors adherence to description, preservation and security standards; provides training.
• Supervises General Service staff relating to functions cited above.
• Performs other related duties, as required
Competencies
Professionalism – Knowledge of information management and record keeping. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree in degree in archival, information science, information systems, social science or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
A minimum of two years of progressively responsible experience in archives management, records management, library, information management or related area.
Languages
English and French are the working languages of the Tribunal. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
There will be an assessment test and competency-based interview.
Special Notice
The appointment is limited to ICTY. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Extension of this position is subject to receipt of further funding. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
ASSOCIATE INFORMATION MANAGEMENT OFFICER, P2
Department/ Office:
INTERNATIONAL CRIMINAL TRIBUNAL FOR THE FORMER YUGOSLAVIA
Duty Station: THE HAGUE
Posting Period:
25 January 2011-24 February 2011
Job Opening number:
11-IMA-ICTY-18365-R-THE HAGUE
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Return to Previous Page
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Org. Setting and Reporting
This position is located in the Division of Judicial Support Services (CMSS/Archives and Records Management Unit), Registry.
Responsibilities
Within delegated authority, the Associate Information Management Officer will be responsible for the following duties:
• Provides record keeping support and advice to Tribunal offices by advising on record keeping system standards and compliance.
• Supervises and undertakes records identification functions by compiling records inventories and indexes, liaising with Tribunal offices.
• Assists in records analysis and appraisal functions to develop and apply records retention schedules.
• Supervises and undertakes records disposition functions, by liaising with Tribunal offices on the transfer and/or disposal of records.
• Supervises and undertakes records accessioning and processing activities; monitors adherence to description, preservation and security standards; provides training.
• Supervises General Service staff relating to functions cited above.
• Performs other related duties, as required
Competencies
Professionalism – Knowledge of information management and record keeping. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree in degree in archival, information science, information systems, social science or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
A minimum of two years of progressively responsible experience in archives management, records management, library, information management or related area.
Languages
English and French are the working languages of the Tribunal. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
There will be an assessment test and competency-based interview.
Special Notice
The appointment is limited to ICTY. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Extension of this position is subject to receipt of further funding. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Friday, January 21, 2011
Records Management and Archives Assistant, G-5. ICC, The Hague. Open until 30 January 2011
Job Title and Level: Records Management and Archives Assistant (G-5)
Vacancy Announcement No: 1002EE-RE
Deadline for Applications: 30.01.2011 Organizational Unit : Information Technology and Communications Section, Registry
Duty Station : The Hague
Type of Appointment: Established Post
Post number : ICC-3260-E-GOL-1414
Minimum Net Annual Salary (Single Rate) (EURO) : € 36,408
Contract Duration
One year with the possibility of extension (six months probationary period)
Duties & Responsibilities
The International Criminal Court uses HP TRIM as its electronic document and records system, for both judicial and administrative records.
We are now in the process of implementing TRIM fully within the Court and in detailing integration requirements with other systems (e.g. SAP ERP, Electronic Court Management System). Working in the ICT Section, Information Services Unit; the Records Management and Archives Assistant will assist the organization in fully utilizing the ICC’s investment in HP TRIM as an enterprise-wide solution and contribute to continued uptake and reliability of the system.
Under the direct supervision of the Records Management and Archives Officer, the successful candidate will be responsible for the following duties:
1. Provide system support for users and respond to staff queries on the use of the Court’s electronic document and records system (HP TRIM).
2. Provide expertise and support activities for Court-wide scanning solutions.
3. Assist in administering the records and management policy and in providing assistance to the business units in its implementation.
4. Develop EDRMS training programs and make changes in format and content according to specific target audiences.
5. Any other tasks assigned by the Records Management and Archives Officer.
Essential Qualifications
1. Completion of secondary education. University degree in library science, archiving, computer science or related field would be an asset.
2. At least 6 years of work experience, of which at least 2 are in Information Management. University degree in relevant field may be considered as a substitute for two years’ working experience.
3. Knowledge of contemporary records management software and basic computer applications for word-processing, e-mail, spreadsheets and databases.
4. Ability to describe and document business processes and produce training documentation.
5. Demonstrable ability to work with confidential information.
6. Hands-on experience of the HP TRIM and / or HP TRIM Administration an asset.
7. Relevant training and certification in Records Administration, Information Management or Information Technology an asset.
KNOWLEDGE OF LANGUAGES
Proficiency in one of the working languages English or French is required. Working knowledge of the other working language is desirable. Knowledge of another official language of the Court would be considered as an additional asset.
NB:
The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.
General Information
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category;
- Applications from female candidates are particularly encouraged;
- The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
Vacancy Announcement No: 1002EE-RE
Deadline for Applications: 30.01.2011 Organizational Unit : Information Technology and Communications Section, Registry
Duty Station : The Hague
Type of Appointment: Established Post
Post number : ICC-3260-E-GOL-1414
Minimum Net Annual Salary (Single Rate) (EURO) : € 36,408
Contract Duration
One year with the possibility of extension (six months probationary period)
Duties & Responsibilities
The International Criminal Court uses HP TRIM as its electronic document and records system, for both judicial and administrative records.
We are now in the process of implementing TRIM fully within the Court and in detailing integration requirements with other systems (e.g. SAP ERP, Electronic Court Management System). Working in the ICT Section, Information Services Unit; the Records Management and Archives Assistant will assist the organization in fully utilizing the ICC’s investment in HP TRIM as an enterprise-wide solution and contribute to continued uptake and reliability of the system.
Under the direct supervision of the Records Management and Archives Officer, the successful candidate will be responsible for the following duties:
1. Provide system support for users and respond to staff queries on the use of the Court’s electronic document and records system (HP TRIM).
2. Provide expertise and support activities for Court-wide scanning solutions.
3. Assist in administering the records and management policy and in providing assistance to the business units in its implementation.
4. Develop EDRMS training programs and make changes in format and content according to specific target audiences.
5. Any other tasks assigned by the Records Management and Archives Officer.
Essential Qualifications
1. Completion of secondary education. University degree in library science, archiving, computer science or related field would be an asset.
2. At least 6 years of work experience, of which at least 2 are in Information Management. University degree in relevant field may be considered as a substitute for two years’ working experience.
3. Knowledge of contemporary records management software and basic computer applications for word-processing, e-mail, spreadsheets and databases.
4. Ability to describe and document business processes and produce training documentation.
5. Demonstrable ability to work with confidential information.
6. Hands-on experience of the HP TRIM and / or HP TRIM Administration an asset.
7. Relevant training and certification in Records Administration, Information Management or Information Technology an asset.
KNOWLEDGE OF LANGUAGES
Proficiency in one of the working languages English or French is required. Working knowledge of the other working language is desirable. Knowledge of another official language of the Court would be considered as an additional asset.
NB:
The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.
General Information
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category;
- Applications from female candidates are particularly encouraged;
- The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
Associate Information Management Officer, FS-6. UN, DPKO Field Missions. Open until 7 March 2011
Associate Information Management Officer, FS-6 --------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: 07 Mar 2011
DATE OF ISSUANCE: 06 Jan 2011
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 11-IMA-PMSS-425118-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
Organisational Setting and Reporting Relationships: These positions are located in field missions administered by DPKO. Associate Information Management Officers usually report to a senior officer or to a unit chief. Responsibilities: Within delegated authority, the Associate Information Management Officer will be responsible for the following duties: Participates in and provides professional leadership to mission-wide strategic information planning by contributing recordkeeping and/or information management requirements to inter-component committees and working groups, and liaising with other information managers and information technology service providers throughout the Secretariat. Provides advisory services on recordkeeping practises, including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. Researches, analyses and evaluates new applications of information technology to records management and makes recommendations for their deployment. Participates in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of recordkeeping application improvements and new systems; provides user support. Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems. Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned. Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal. Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the mission's storage facilities meet environmental standards. Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff. Evaluates adequacy of existing records management, information management and reference tools to support business operations, including senior management decision-making. Reviews and recommends enhancements to information systems to ensure compliance with Secretariat and departmental records and information management policies and standards. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the mission area. Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. Assists in the implementation of a framework for the mission's information governance. Participates in mission intranet content management, administration and ongoing development. Performs other related duties, as required.
Competencies
Professionalism - Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning& Organising - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
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QUALIFICATIONS
Education
High School Diploma or equivalent plus a combination of relevant certification/diploma or other academic qualifications/training in recordkeeping or related areas in information management.
Work Experience
A minimum of six years of progressively responsible experience in modern archives management, recordkeeping, library, information management or related area.
Languages
Fluency in spoken and written English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language, or local language is an advantage.
Other Skills
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
In completing the PHP, please note that all fields marked with an asterisk must be completed.
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-212-963-2800
DEADLINE FOR APPLICATIONS: 07 Mar 2011
DATE OF ISSUANCE: 06 Jan 2011
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 11-IMA-PMSS-425118-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Organisational Setting and Reporting Relationships: These positions are located in field missions administered by DPKO. Associate Information Management Officers usually report to a senior officer or to a unit chief. Responsibilities: Within delegated authority, the Associate Information Management Officer will be responsible for the following duties: Participates in and provides professional leadership to mission-wide strategic information planning by contributing recordkeeping and/or information management requirements to inter-component committees and working groups, and liaising with other information managers and information technology service providers throughout the Secretariat. Provides advisory services on recordkeeping practises, including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. Researches, analyses and evaluates new applications of information technology to records management and makes recommendations for their deployment. Participates in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of recordkeeping application improvements and new systems; provides user support. Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems. Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned. Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal. Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the mission's storage facilities meet environmental standards. Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff. Evaluates adequacy of existing records management, information management and reference tools to support business operations, including senior management decision-making. Reviews and recommends enhancements to information systems to ensure compliance with Secretariat and departmental records and information management policies and standards. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the mission area. Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. Assists in the implementation of a framework for the mission's information governance. Participates in mission intranet content management, administration and ongoing development. Performs other related duties, as required.
Competencies
Professionalism - Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning& Organising - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
High School Diploma or equivalent plus a combination of relevant certification/diploma or other academic qualifications/training in recordkeeping or related areas in information management.
Work Experience
A minimum of six years of progressively responsible experience in modern archives management, recordkeeping, library, information management or related area.
Languages
Fluency in spoken and written English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language, or local language is an advantage.
Other Skills
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
In completing the PHP, please note that all fields marked with an asterisk must be completed.
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-212-963-2800
Wednesday, January 19, 2011
Associate Information Management Officer, P-2. UN, ARMS. Open until 1 February 2011
UNITED NATIONS NATIONS UNIES
Ref. No.:
TEMPORARY VACANCY ANNOUNCEMENT
P-2 Associate Information
Management OfficerTVA Grade Level Functional Title
DM / OCSS / FCSD / ARMS
Department/Office/Division
Information Management
Occupational Group (See list on last page)
Open to
(Current Grade of Applicant)
G6/G-7 - P-1/P-2
Deadline
(DD/MM/YYYY)
01 February 2011
Service/Section: Archives Records Mgmt Section (ARMS)
Estimated Start Date: 15/02/2011
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 30 April 2011 Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the Associate Information Management Officer
is responsible for the management of projects to describe and preserve the United Nations archival records according to international standards. The incumbent conducts in particular reference functions by advising internal and external users about archival holdings, access and declassification requests in compliance with UN policies and practices. He/She maintains communication with other information and records managers and provides services on archival related issues to all departments.
He/She manages archival descriptive data in the Section’s electronic recordkeeping system (TRIM). He/She makes recommendations for enhancement of ARMS website and participates in the maintenance and update of the archives portion of
ARMS website. He/She performs other related duties, as required.
COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation. Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and
assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary
information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
For Managerial Positions:
QUALIFICATIONS
Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
ADDITIONAL COMMENTS
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2008-9, 2009-10
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Paola Casini Email Address: casinip@un.org
Copy (cc): Email Address:
Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade
may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.
Ref. No.:
TEMPORARY VACANCY ANNOUNCEMENT
P-2 Associate Information
Management OfficerTVA Grade Level Functional Title
DM / OCSS / FCSD / ARMS
Department/Office/Division
Information Management
Occupational Group (See list on last page)
Open to
(Current Grade of Applicant)
G6/G-7 - P-1/P-2
Deadline
(DD/MM/YYYY)
01 February 2011
Service/Section: Archives Records Mgmt Section (ARMS)
Estimated Start Date: 15/02/2011
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 30 April 2011 Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the Associate Information Management Officer
is responsible for the management of projects to describe and preserve the United Nations archival records according to international standards. The incumbent conducts in particular reference functions by advising internal and external users about archival holdings, access and declassification requests in compliance with UN policies and practices. He/She maintains communication with other information and records managers and provides services on archival related issues to all departments.
He/She manages archival descriptive data in the Section’s electronic recordkeeping system (TRIM). He/She makes recommendations for enhancement of ARMS website and participates in the maintenance and update of the archives portion of
ARMS website. He/She performs other related duties, as required.
COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation. Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and
assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary
information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
For Managerial Positions:
QUALIFICATIONS
Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
ADDITIONAL COMMENTS
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2008-9, 2009-10
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Paola Casini Email Address: casinip@un.org
Copy (cc): Email Address:
Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade
may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.
Monday, January 10, 2011
Senior Information Management Officer, P-5. DPKO, Field Missions
Senior Information Management Officer, P-5
--------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: Open
DATE OF ISSUANCE: 06 Jan 2011
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 11-IMA-PMSS-425124-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Organisational Setting and Reporting Relationships: These positions are located in United Nations field missions. Depending on the mission structure, the Senior Information Management Officer will report to either the mission’s Chief of Staff or the Director or Chief of Mission Support. Responsibilities: Under the delegated authority of the mission’s Director or Chief of Mission Support, the Senior Information Management Officer has the following responsibilities: Ensures that the field mission’s activities and institutional memory are adequately documented and that paper and electronic records of continuing value are regularly transferred to United Nations Headquarters. Ensures that the paper and electronic records of short- and mid-term value housed in the mission’s offices and records facility are managed and protected in accordance with professional best practise, including, but not limited to, best practise for vital, paper and digital records, and access rights management. Establishes and implements a record keeping framework and programme as part of the mission’s overall information governance. Participates in and provides professional leadership to mission-wide strategic information planning by contributing recordkeeping and/or information management requirements to inter-component committees and working groups, and liaising with other information managers and information technology service providers throughout the Secretariat. Serves as an effective spokesperson and representative of the mission’s Information Management capacity and establishes collaboration and partnerships with key officials at all levels inside and outside the mission. Provides authoritative policy advice to senior managers on recordkeeping systems development in a changing business environment and the implications of various alternatives on business processes and related issues. Develops and disseminates information/records management best practises and develops and monitors performance measures. Takes the lead in planning, developing, implementing and evaluating information management and recordkeeping programmes, projects and other activities: directs subordinates in programme/project development, implementation, monitoring and assessment. Evaluates adequacy of existing records management, information management and reference tools to support business operations, including senior management decision-making. Reviews and recommends enhancements to information systems to ensure compliance with Secretariat and departmental records and information management policies and standards. Manages recordkeeping and information management training and outreach activities. Takes the lead in ongoing developments and enhancements of mission Intranet sites. Carries out managerial responsibilities relating to programme, budgetary, human resources and facility operations planning, implementation and reporting. Leads and directs a team of information management staff.
Competencies
Professionalism - Ability to provide seasoned advice on recordkeeping and information systems in a diverse environment of information needs and functions. Intellectual leadership and ability to integrate knowledge with the mission's broader strategic, policy and operational objectives. Ability to advise senior management on information systems development and related matters of significant importance to the mission and Organization as a whole. Conceptual and strategic analytical capacity for relating recordkeeping and information systems to the business process. Ability to analyse and evaluate critical systems matters; make recommendations for improving processes and approaches. Strong negotiating and presentational skills to make the case for a trustworthy recordkeeping and information system and to bring others to reach agreement on difficult issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning& Organising - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Leadership - Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Vision - Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization's strategy and the work unit's goals; generates and communicates broad and compelling organisational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities. Empowering Others - Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members' input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of ten years of progressively responsible experience in modern archives management, recordkeeping, library, information management or related area.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Other Skills
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to Apply to Field Mission vacancies:
All applicants are strongly encouraged to apply online.
Online applications will be immediately acknowledged when an email address has been provided. If you do not receive an e-mail acknowledgment within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “view application history”, and resubmit the application, if necessary. Should you have any technical difficulties, please contact estaffing@un.org.
When you receive an automatic notification, there is no need to submit another application on-line or by other means for the same vacancy.
To start the application process, applicants must open a “MY UN” account. Go to Log-in, and Register as a User. Fill in the form and choose a User Name and Password.
Once you are registered on-line, complete and save your Personal History Profile (PHP).
In completing the PHP, please note that all fields marked with an asterisk must be completed. Additionally, you are encouraged to fill all of the fields to best convey your personal ambitions.
Applicants may apply for generic and/or specific vacancies using the saved PHP. The PHP may be up-dated when necessary.
You can apply to field missions by applying to a generic (multiple duty station M/S) vacancy announcement. Current field mission openings can be viewed. You are also given an opportunity to express your preference for current missions in which you would be particularly interested in serving. While this may not constitute a direct application for a post, it will assist us in taking into account your own aspirations.
The generic vacancy announcements are used to generate candidates for the roster. While preferences will be registered and taken into account, qualified individuals willing to serve in several/all locations will, of course, have a greater possibility of serving.
Your application will be screened and evaluated against the requirements set out in the vacancy announcement. If you meet the requirements of the vacancy announcements your application will be included in a roster system that will be submitted for all vacancies in your occupational group and grade for field missions of your choice. Your application will remain valid in the roster for a period of 12 months. Should you wish to remain in the roster after the initial 12 months, please update and resubmit your PHP.
You can also apply for a post-specific vacancy announcement. You will be evaluated against the requirements as specified in the particular vacancy and your name may be put forward for that specific announcement only. Your application will not be placed in the roster unless you apply to a generic (multiple duty stations M/S) vacancy announcement.
In view of the high volume of applications received, only those applicants who are included in the roster will be notified.
E-mail: staffing@un.org,
Fax: 1-212-963-2800
--------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: Open
DATE OF ISSUANCE: 06 Jan 2011
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 11-IMA-PMSS-425124-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Organisational Setting and Reporting Relationships: These positions are located in United Nations field missions. Depending on the mission structure, the Senior Information Management Officer will report to either the mission’s Chief of Staff or the Director or Chief of Mission Support. Responsibilities: Under the delegated authority of the mission’s Director or Chief of Mission Support, the Senior Information Management Officer has the following responsibilities: Ensures that the field mission’s activities and institutional memory are adequately documented and that paper and electronic records of continuing value are regularly transferred to United Nations Headquarters. Ensures that the paper and electronic records of short- and mid-term value housed in the mission’s offices and records facility are managed and protected in accordance with professional best practise, including, but not limited to, best practise for vital, paper and digital records, and access rights management. Establishes and implements a record keeping framework and programme as part of the mission’s overall information governance. Participates in and provides professional leadership to mission-wide strategic information planning by contributing recordkeeping and/or information management requirements to inter-component committees and working groups, and liaising with other information managers and information technology service providers throughout the Secretariat. Serves as an effective spokesperson and representative of the mission’s Information Management capacity and establishes collaboration and partnerships with key officials at all levels inside and outside the mission. Provides authoritative policy advice to senior managers on recordkeeping systems development in a changing business environment and the implications of various alternatives on business processes and related issues. Develops and disseminates information/records management best practises and develops and monitors performance measures. Takes the lead in planning, developing, implementing and evaluating information management and recordkeeping programmes, projects and other activities: directs subordinates in programme/project development, implementation, monitoring and assessment. Evaluates adequacy of existing records management, information management and reference tools to support business operations, including senior management decision-making. Reviews and recommends enhancements to information systems to ensure compliance with Secretariat and departmental records and information management policies and standards. Manages recordkeeping and information management training and outreach activities. Takes the lead in ongoing developments and enhancements of mission Intranet sites. Carries out managerial responsibilities relating to programme, budgetary, human resources and facility operations planning, implementation and reporting. Leads and directs a team of information management staff.
Competencies
Professionalism - Ability to provide seasoned advice on recordkeeping and information systems in a diverse environment of information needs and functions. Intellectual leadership and ability to integrate knowledge with the mission's broader strategic, policy and operational objectives. Ability to advise senior management on information systems development and related matters of significant importance to the mission and Organization as a whole. Conceptual and strategic analytical capacity for relating recordkeeping and information systems to the business process. Ability to analyse and evaluate critical systems matters; make recommendations for improving processes and approaches. Strong negotiating and presentational skills to make the case for a trustworthy recordkeeping and information system and to bring others to reach agreement on difficult issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning& Organising - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Leadership - Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Vision - Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization's strategy and the work unit's goals; generates and communicates broad and compelling organisational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities. Empowering Others - Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members' input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of ten years of progressively responsible experience in modern archives management, recordkeeping, library, information management or related area.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Other Skills
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to Apply to Field Mission vacancies:
All applicants are strongly encouraged to apply online.
Online applications will be immediately acknowledged when an email address has been provided. If you do not receive an e-mail acknowledgment within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “view application history”, and resubmit the application, if necessary. Should you have any technical difficulties, please contact estaffing@un.org.
When you receive an automatic notification, there is no need to submit another application on-line or by other means for the same vacancy.
To start the application process, applicants must open a “MY UN” account. Go to Log-in, and Register as a User. Fill in the form and choose a User Name and Password.
Once you are registered on-line, complete and save your Personal History Profile (PHP).
In completing the PHP, please note that all fields marked with an asterisk must be completed. Additionally, you are encouraged to fill all of the fields to best convey your personal ambitions.
Applicants may apply for generic and/or specific vacancies using the saved PHP. The PHP may be up-dated when necessary.
You can apply to field missions by applying to a generic (multiple duty station M/S) vacancy announcement. Current field mission openings can be viewed. You are also given an opportunity to express your preference for current missions in which you would be particularly interested in serving. While this may not constitute a direct application for a post, it will assist us in taking into account your own aspirations.
The generic vacancy announcements are used to generate candidates for the roster. While preferences will be registered and taken into account, qualified individuals willing to serve in several/all locations will, of course, have a greater possibility of serving.
Your application will be screened and evaluated against the requirements set out in the vacancy announcement. If you meet the requirements of the vacancy announcements your application will be included in a roster system that will be submitted for all vacancies in your occupational group and grade for field missions of your choice. Your application will remain valid in the roster for a period of 12 months. Should you wish to remain in the roster after the initial 12 months, please update and resubmit your PHP.
You can also apply for a post-specific vacancy announcement. You will be evaluated against the requirements as specified in the particular vacancy and your name may be put forward for that specific announcement only. Your application will not be placed in the roster unless you apply to a generic (multiple duty stations M/S) vacancy announcement.
In view of the high volume of applications received, only those applicants who are included in the roster will be notified.
E-mail: staffing@un.org,
Fax: 1-212-963-2800
Information Management Officer, P-4. DPKO, Field Missions. Open until 7 March 2011
Information Management Officer, P-4 --------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: 07 Mar 2011
DATE OF ISSUANCE: 06 Jan 2011
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 11-IMA-PMSS-425114-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Organisational Setting and Reporting Relationships: These positions are located in United Nations field missions. Depending on the mission structure, the Information Management Officer will report to the mission's Chief of Staff, the Director or Chief of Mission Support, or the Chief, General Services Section. Responsibilities: Under the delegated authority of the mission's Director or Chief of Mission Support, the Information Management Officer has the following responsibilities: Ensures that the field mission's activities and institutional memory are adequately documented and that paper and electronic records of continuing value are regularly transferred to United Nations Headquarters. Ensures that the paper and electronic records of short- and mid-term value housed in the mission's offices and records facility are managed and protected in accordance with industry best practise, including, but not limited to, best practise for vital records management, paper and digital records preservation, and access rights management. Establishes and implements a framework for the mission's information governance. Participates in and provides professional leadership to mission-wide strategic information planning by contributing recordkeeping and/or information management requirements to inter-component committees and working groups, and liaising with other information managers and information technology service providers throughout the Secretariat. Assesses and makes recommendations relating to the use of information systems from the recordkeeping perspective. Provides reliable, up-to-date research and specifications for information management technology and innovations applications relevant to records management and archives. Provides advisory services mission-wide on recordkeeping and information management practises based on needs, business process, workflow, technical architecture and information resources analysis; makes recommendations relating to recordkeeping and information management practises, improvement and implementation strategies, resource requirements, file plans, retention schedules and procedures for transferring records to the mission's records centre; identifies and protects vital records; and informs management policies and procedures, with an emphasis on technological applications. Monitors the progress of projects in client offices, ensures compliance with organisational and departmental standards and guidelines and provides assistance in identifying consultants as required and associated project Terms of Reference. Evaluates and pilots emerging technologies (including software applications and associated hardware, e.g., document/correspondence management products, imaging and digitisation systems and optical disk storage media) to develop strategies for integrating records created in diverse systems into an electronic recordkeeping system; to plan and develop migration strategies for archival preservation of electronic records and to develop and maintain expertise necessary to advise mission offices in the management of electronic records. Evaluates adequacy of existing records management, information management and reference tools to support business operations, including senior management decision-making. Reviews and recommends enhancements to information systems to ensure compliance with Secretariat and departmental records and information management policies and standards. Manages information security by enforcing security-classification restrictions; facilitates declassification reviews by liaising with records-originating offices; and ensures the physical security and safety of the mission's records. Takes a leading role in developing new mission intranet content, administration and ongoing content management. Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management. Develops a client training and outreach strategy and programme and coordinates its implementation. Represents the mission's Information Management Unit, as required, in departmental offices and at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards. Guides, trains and supervises professional and general service staff in the various records and information management functions. Leads and directs a team of information management staff. Performs other duties as assigned.
Competencies
Professionalism - Knowledge of information management, archival, recordkeeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning& Organising - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in modern archives management, recordkeeping, library, information management or related area.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Other Skills
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
In completing the PHP, please note that all fields marked with an asterisk must be completed.
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-212-963-2800
DEADLINE FOR APPLICATIONS: 07 Mar 2011
DATE OF ISSUANCE: 06 Jan 2011
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 11-IMA-PMSS-425114-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Organisational Setting and Reporting Relationships: These positions are located in United Nations field missions. Depending on the mission structure, the Information Management Officer will report to the mission's Chief of Staff, the Director or Chief of Mission Support, or the Chief, General Services Section. Responsibilities: Under the delegated authority of the mission's Director or Chief of Mission Support, the Information Management Officer has the following responsibilities: Ensures that the field mission's activities and institutional memory are adequately documented and that paper and electronic records of continuing value are regularly transferred to United Nations Headquarters. Ensures that the paper and electronic records of short- and mid-term value housed in the mission's offices and records facility are managed and protected in accordance with industry best practise, including, but not limited to, best practise for vital records management, paper and digital records preservation, and access rights management. Establishes and implements a framework for the mission's information governance. Participates in and provides professional leadership to mission-wide strategic information planning by contributing recordkeeping and/or information management requirements to inter-component committees and working groups, and liaising with other information managers and information technology service providers throughout the Secretariat. Assesses and makes recommendations relating to the use of information systems from the recordkeeping perspective. Provides reliable, up-to-date research and specifications for information management technology and innovations applications relevant to records management and archives. Provides advisory services mission-wide on recordkeeping and information management practises based on needs, business process, workflow, technical architecture and information resources analysis; makes recommendations relating to recordkeeping and information management practises, improvement and implementation strategies, resource requirements, file plans, retention schedules and procedures for transferring records to the mission's records centre; identifies and protects vital records; and informs management policies and procedures, with an emphasis on technological applications. Monitors the progress of projects in client offices, ensures compliance with organisational and departmental standards and guidelines and provides assistance in identifying consultants as required and associated project Terms of Reference. Evaluates and pilots emerging technologies (including software applications and associated hardware, e.g., document/correspondence management products, imaging and digitisation systems and optical disk storage media) to develop strategies for integrating records created in diverse systems into an electronic recordkeeping system; to plan and develop migration strategies for archival preservation of electronic records and to develop and maintain expertise necessary to advise mission offices in the management of electronic records. Evaluates adequacy of existing records management, information management and reference tools to support business operations, including senior management decision-making. Reviews and recommends enhancements to information systems to ensure compliance with Secretariat and departmental records and information management policies and standards. Manages information security by enforcing security-classification restrictions; facilitates declassification reviews by liaising with records-originating offices; and ensures the physical security and safety of the mission's records. Takes a leading role in developing new mission intranet content, administration and ongoing content management. Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management. Develops a client training and outreach strategy and programme and coordinates its implementation. Represents the mission's Information Management Unit, as required, in departmental offices and at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards. Guides, trains and supervises professional and general service staff in the various records and information management functions. Leads and directs a team of information management staff. Performs other duties as assigned.
Competencies
Professionalism - Knowledge of information management, archival, recordkeeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning& Organising - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in modern archives management, recordkeeping, library, information management or related area.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Other Skills
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
In completing the PHP, please note that all fields marked with an asterisk must be completed.
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-212-963-2800
Friday, January 7, 2011
Information Management Officer, P-3. UN, DPKO Field Missions
Information Management Officer, P-3 --------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: Open
DATE OF ISSUANCE: 06 Jan 2011
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 11-IMA-PMSS-425116-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Organisational Setting and Reporting Relationships: These positions are located throughout the Secretariat and in field missions. Information Management Officers usually report to a senior officer or to a unit chief. Responsibilities: Within delegated authority, the Information Management Officer will be responsible for the following duties: Participates in and provides professional leadership to mission-wide strategic information planning by contributing recordkeeping and/or information management requirements to inter-component committees and working groups, and liaising with other information managers and information technology service providers throughout the Secretariat. Provides advisory services on recordkeeping practises, including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. Researches, analyses and evaluates new applications of information technology to records management and makes recommendations for their deployment. Participates in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of recordkeeping application improvements and new systems; provides user support. Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems. Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned. Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal. Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the mission's storage facilities meet environmental standards. Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff. Evaluates adequacy of existing records management, information management and reference tools to support business operations, including senior management decision-making. Reviews and recommends enhancements to information systems to ensure compliance with Secretariat and departmental records and information management policies and standards. Coordinates the implementation of new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the mission area. Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. Implements a framework for the mission's information governance. Coordinates mission intranet content management, administration. Performs other related duties, as required.
Competencies
Professionalism - Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning& Organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in modern archives management, recordkeeping, library, information management or related area.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Other Skills
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to Apply to Field Mission vacancies:
All applicants are strongly encouraged to apply online.
Online applications will be immediately acknowledged when an email address has been provided. If you do not receive an e-mail acknowledgment within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “view application history”, and resubmit the application, if necessary. Should you have any technical difficulties, please contact estaffing@un.org.
When you receive an automatic notification, there is no need to submit another application on-line or by other means for the same vacancy.
To start the application process, applicants must open a “MY UN” account. Go to Log-in, and Register as a User. Fill in the form and choose a User Name and Password.
Once you are registered on-line, complete and save your Personal History Profile (PHP).
In completing the PHP, please note that all fields marked with an asterisk must be completed. Additionally, you are encouraged to fill all of the fields to best convey your personal ambitions.
Applicants may apply for generic and/or specific vacancies using the saved PHP. The PHP may be up-dated when necessary.
You can apply to field missions by applying to a generic (multiple duty station M/S) vacancy announcement. Current field mission openings can be viewed. You are also given an opportunity to express your preference for current missions in which you would be particularly interested in serving. While this may not constitute a direct application for a post, it will assist us in taking into account your own aspirations.
The generic vacancy announcements are used to generate candidates for the roster. While preferences will be registered and taken into account, qualified individuals willing to serve in several/all locations will, of course, have a greater possibility of serving.
Your application will be screened and evaluated against the requirements set out in the vacancy announcement. If you meet the requirements of the vacancy announcements your application will be included in a roster system that will be submitted for all vacancies in your occupational group and grade for field missions of your choice. Your application will remain valid in the roster for a period of 12 months. Should you wish to remain in the roster after the initial 12 months, please update and resubmit your PHP.
You can also apply for a post-specific vacancy announcement. You will be evaluated against the requirements as specified in the particular vacancy and your name may be put forward for that specific announcement only. Your application will not be placed in the roster unless you apply to a generic (multiple duty stations M/S) vacancy announcement.
In view of the high volume of applications received, only those applicants who are included in the roster will be notified.
E-mail: staffing@un.org,
Fax: 1-212-963-2800
DEADLINE FOR APPLICATIONS: Open
DATE OF ISSUANCE: 06 Jan 2011
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 11-IMA-PMSS-425116-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Organisational Setting and Reporting Relationships: These positions are located throughout the Secretariat and in field missions. Information Management Officers usually report to a senior officer or to a unit chief. Responsibilities: Within delegated authority, the Information Management Officer will be responsible for the following duties: Participates in and provides professional leadership to mission-wide strategic information planning by contributing recordkeeping and/or information management requirements to inter-component committees and working groups, and liaising with other information managers and information technology service providers throughout the Secretariat. Provides advisory services on recordkeeping practises, including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. Researches, analyses and evaluates new applications of information technology to records management and makes recommendations for their deployment. Participates in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of recordkeeping application improvements and new systems; provides user support. Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems. Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned. Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal. Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the mission's storage facilities meet environmental standards. Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff. Evaluates adequacy of existing records management, information management and reference tools to support business operations, including senior management decision-making. Reviews and recommends enhancements to information systems to ensure compliance with Secretariat and departmental records and information management policies and standards. Coordinates the implementation of new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the mission area. Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. Implements a framework for the mission's information governance. Coordinates mission intranet content management, administration. Performs other related duties, as required.
Competencies
Professionalism - Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning& Organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in modern archives management, recordkeeping, library, information management or related area.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Other Skills
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to Apply to Field Mission vacancies:
All applicants are strongly encouraged to apply online.
Online applications will be immediately acknowledged when an email address has been provided. If you do not receive an e-mail acknowledgment within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “view application history”, and resubmit the application, if necessary. Should you have any technical difficulties, please contact estaffing@un.org.
When you receive an automatic notification, there is no need to submit another application on-line or by other means for the same vacancy.
To start the application process, applicants must open a “MY UN” account. Go to Log-in, and Register as a User. Fill in the form and choose a User Name and Password.
Once you are registered on-line, complete and save your Personal History Profile (PHP).
In completing the PHP, please note that all fields marked with an asterisk must be completed. Additionally, you are encouraged to fill all of the fields to best convey your personal ambitions.
Applicants may apply for generic and/or specific vacancies using the saved PHP. The PHP may be up-dated when necessary.
You can apply to field missions by applying to a generic (multiple duty station M/S) vacancy announcement. Current field mission openings can be viewed. You are also given an opportunity to express your preference for current missions in which you would be particularly interested in serving. While this may not constitute a direct application for a post, it will assist us in taking into account your own aspirations.
The generic vacancy announcements are used to generate candidates for the roster. While preferences will be registered and taken into account, qualified individuals willing to serve in several/all locations will, of course, have a greater possibility of serving.
Your application will be screened and evaluated against the requirements set out in the vacancy announcement. If you meet the requirements of the vacancy announcements your application will be included in a roster system that will be submitted for all vacancies in your occupational group and grade for field missions of your choice. Your application will remain valid in the roster for a period of 12 months. Should you wish to remain in the roster after the initial 12 months, please update and resubmit your PHP.
You can also apply for a post-specific vacancy announcement. You will be evaluated against the requirements as specified in the particular vacancy and your name may be put forward for that specific announcement only. Your application will not be placed in the roster unless you apply to a generic (multiple duty stations M/S) vacancy announcement.
In view of the high volume of applications received, only those applicants who are included in the roster will be notified.
E-mail: staffing@un.org,
Fax: 1-212-963-2800
Thursday, January 6, 2011
Information Management Assistant, G-5. UNEP, Nairobi. Open until 21 January 2011
Information Management Assistant, Nairobi
Closing Date: Friday, 21 January 2011
Job Title
INFORMATION MANAGEMENT ASSISTANT, G5
Department/ Office
UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station
NAIROBI
Posting Period
22 December 2010-21 January 2011
Job Opening number
10-IMA-UN ENVIRONMENT PROGRAMME-17391-R-NAIROBI
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This post is located in the OZONE Secretariat, Office of the Executive Director (OED) in UNEP. Under the overall supervision of the Senior Administrative Officer and the direct and joint supervision of the Programme Officer for Reporting, Data and Analysis and the Communications Officer, the incumbent will perform the following tasks:
Responsibilities
1. Archives and Records Management: Undertakes basic Local Area Network (LAN) administration duties; Provides standard and Archives and Records Management-specific applications support and applications/LAN troubleshooting for Secretariat staff; Conducts end-user training relating to standard electronic record keeping systems; Assists in editing Section web page. 2. Documents Management: Liaises with the Division of Conference Services with respect to preparation, reproduction and distribution of documents and publications; Assists in ordering and following-up on shipment of documents, reference materials, stationery and necessary equipment to various sites; Provides document delivery services as required; maintains the main Ozone Secretariat Website and Information Technology related tasks; Assists in occasional installation of software, updates, patches, testing and support; Performs troubleshooting of the computers within the Ozone Secretariat and fixing the problem or escalating the call to a senior Information Technology officer for further diagnosis; Assists in routine administration, operation, technical support and monitoring of the Secretariat's server system in the absence of computer systems Support Assistant; Provides occasional maintenance of the Secretariat' s web site; Acts as the computer systems backup staff in the absence of the Computer systems Support Assistant. 3. Pre-meeting work: Assists in the preparation and dispatch of letters of invitation and meeting documentation, and transmitting the same electronically; Assists colleagues by performing informal translation of some incoming correspondence in French and Spanish. 4. In-session servicing: Provision of specialized services related to distribution of documents in hard copy and in electronic format: Assists in the provision of IT assistance to delegates at paperless meetings; Assists the Database Manager and other IT Officers in organizing and posting documents during the meetings; Responds to general queries from meeting participants on documentation and IT issues. 5. Post-session arrangements: Dispatch of meeting reports, list of participants and other documents generated at the meetings; Perform other relevant duties as assigned.
Competencies
Professionalism: Demonstrate professional competency in database management (development/maintenance), cataloguing and publishing for production of various documents, publications and reports. Experience in website maintenance. Ability to respond to changing requirements and assignments; ability to apply good judgement in context of assignments given.
Technological Awareness: Keeps abreast of available technology; Understands applicability and limitation of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
Client orientation: Ability to identify clients' needs and appropriate solutions; ability to establish and maintain productive partnerships with clients.
Education
Completion of Secondary school is required. Additional technical training in the field of computer systems operations and technical issues, web design and maintenance is desirable.
Work Experience
A minumum of 5 years of relevant experience in computer systems operations, computer troubleshooting and fixing hardware and software problems is required. Experience in Microsoft office, other types of database, reports generating applications is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another UN official language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
1. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred and visa or work permit issues in order to take-up the appointment. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
2. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Closing Date: Friday, 21 January 2011
Job Title
INFORMATION MANAGEMENT ASSISTANT, G5
Department/ Office
UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station
NAIROBI
Posting Period
22 December 2010-21 January 2011
Job Opening number
10-IMA-UN ENVIRONMENT PROGRAMME-17391-R-NAIROBI
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This post is located in the OZONE Secretariat, Office of the Executive Director (OED) in UNEP. Under the overall supervision of the Senior Administrative Officer and the direct and joint supervision of the Programme Officer for Reporting, Data and Analysis and the Communications Officer, the incumbent will perform the following tasks:
Responsibilities
1. Archives and Records Management: Undertakes basic Local Area Network (LAN) administration duties; Provides standard and Archives and Records Management-specific applications support and applications/LAN troubleshooting for Secretariat staff; Conducts end-user training relating to standard electronic record keeping systems; Assists in editing Section web page. 2. Documents Management: Liaises with the Division of Conference Services with respect to preparation, reproduction and distribution of documents and publications; Assists in ordering and following-up on shipment of documents, reference materials, stationery and necessary equipment to various sites; Provides document delivery services as required; maintains the main Ozone Secretariat Website and Information Technology related tasks; Assists in occasional installation of software, updates, patches, testing and support; Performs troubleshooting of the computers within the Ozone Secretariat and fixing the problem or escalating the call to a senior Information Technology officer for further diagnosis; Assists in routine administration, operation, technical support and monitoring of the Secretariat's server system in the absence of computer systems Support Assistant; Provides occasional maintenance of the Secretariat' s web site; Acts as the computer systems backup staff in the absence of the Computer systems Support Assistant. 3. Pre-meeting work: Assists in the preparation and dispatch of letters of invitation and meeting documentation, and transmitting the same electronically; Assists colleagues by performing informal translation of some incoming correspondence in French and Spanish. 4. In-session servicing: Provision of specialized services related to distribution of documents in hard copy and in electronic format: Assists in the provision of IT assistance to delegates at paperless meetings; Assists the Database Manager and other IT Officers in organizing and posting documents during the meetings; Responds to general queries from meeting participants on documentation and IT issues. 5. Post-session arrangements: Dispatch of meeting reports, list of participants and other documents generated at the meetings; Perform other relevant duties as assigned.
Competencies
Professionalism: Demonstrate professional competency in database management (development/maintenance), cataloguing and publishing for production of various documents, publications and reports. Experience in website maintenance. Ability to respond to changing requirements and assignments; ability to apply good judgement in context of assignments given.
Technological Awareness: Keeps abreast of available technology; Understands applicability and limitation of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
Client orientation: Ability to identify clients' needs and appropriate solutions; ability to establish and maintain productive partnerships with clients.
Education
Completion of Secondary school is required. Additional technical training in the field of computer systems operations and technical issues, web design and maintenance is desirable.
Work Experience
A minumum of 5 years of relevant experience in computer systems operations, computer troubleshooting and fixing hardware and software problems is required. Experience in Microsoft office, other types of database, reports generating applications is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another UN official language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
1. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred and visa or work permit issues in order to take-up the appointment. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
2. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Document Management Coordinator, FG II. EMSA, Lisbon. Open until 31 January 2011
CALL FOR APPLICATIONS
DOCUMENT MANAGEMENT COORDINATOR
Ref. n°: EMSA/CA/2010/05
The European Parliament and Council Regulation (EC) No 1406/20021 provides the legal
basis for the establishment of the European Maritime Safety Agency (EMSA).
The goal of the Agency is to provide technical and scientific assistance to the European Commission and the Member States on matters relating to the proper implementation of European Union legislation on maritime safety and pollution by ships. To do this, one of EMSA's tasks is to improve cooperation between Member States in all key areas. This includes undertaking a range of actions related to design, construction and operation of all types of merchant and fishing vessels.
In addition to its initial safety and pollution related work, in April 2004, EMSA was also given additional tasks by the European Council and the European Parliament related to oil pollution response, ship security and training of seafarers.
EMSA invites you to send your application for the recruitment of Document Management
Coordinator. The position is within Department A ‘Corporate Services’, Unit A.3 –
Operations Support.
More information about the Agency and its structure and activities can be found on our
website: http://www.emsa.europa.eu
Functions and Duties:
Reporting to the Head of Unit A.3, Operations Support, the successful candidate is
responsible for:
• Contributing to the implementation, maintenance and improvement of the Agency’s
document management policy;
• Assisting in elaborating the required implementing rules and procedures concerning
registration, filing, archiving and retention of documents and files;
• Ensuring access to documents (both in paper and electronic format) concerning the
activities of the Agency, taking into account the relevant provisions concerning
security and data protection;
1 OJ L 208, 5.8.2002, p.1, as amended by Regulation (EC) No 1644/2003 of the European Parliament and of the Council of 22 July 2003 (OJ L 245, 29.9.2003, p. 10) and Regulation (EC) No 724/2004 of the European Parliament and of the Council of 31 March 2004 (OJ L 129, 29.4.2004, p. 1).
• Ensuring implementation of the policies and rules in place concerning all aspects of document management in liaison with contact persons at Department and Unit level
across the Agency;
• Ensuring that the electronic system used for document management complies with
the Document Management Policy in place and documents are encoded in
accordance with the Agency’s Filing Plan;
• Assisting in procuring, organising and maintaining the appropriate in-house facilities to serve as archives;
• Securing physical integrity, protection, conservation, appraisal and transfer of
documents, records and files with a view to their permanent disposal or retention
and to opening them to the public in accordance with the existing regulations;
• Initiating and co-ordinating collaboration with colleagues in order to develop and
implement homogeneous compatible procedures, norms and methods to organise,
preserve and make accessible internal information and documents;
• Developing and providing training sessions;
• Monitoring and reporting on the progress and fulfilment of the objectives related to document management, both to staff and management.
Qualifications and experience required:
A. ELIGIBILITY CRITERIA:
A.1. Education and Experience:
• A post-secondary education attested by a diploma, or;
• A secondary education attested by a diploma giving access to post-secondary
education and appropriate professional experience of three years. The secondary
education diploma giving access to post-secondary education may be replaced by a
certificate of adequate professional training of not less then three years on condition that there was no similar professional training giving access to higher education at the time it was issued or;
• Successful completion of intermediate education plus two years relevant
supplementary specialised training plus five years’ appropriate professional
experience.
A.2. Language skills:
The main working language in the field of maritime safety is English. Candidates must
therefore have a very good command of oral English as well as in writing with a
satisfactory knowledge of at least one other official language of the European Union to the extent necessary for the performance of the above mentioned duties.
A.3. General Conditions: In addition, in order to be eligible the candidate must:
• You must be a national of one of the Member States of the European Union or of
Iceland or Norway;
• You must be entitled to your full rights as a citizen2;
• You must have fulfilled the obligations imposed on you by the laws concerning
military service;
• You must meet the character requirements for the duties involved;
• Be physically fit to perform the duties linked to the post3.
2 Prior to the appointment, the successful candidate will be asked to provide a police certificate confirming the absence of any criminal record.
3 Before being engaged the candidate will be medically examined in order that the Agency may be satisfied that he/she fulfils the requirements of Article 12 (2) (d) of the Conditions of Employment of Other Servants of the European Communities.
B. SELECTION CRITERIA:
B.1. Essential:
• Good knowledge on documentation management;
• Good organisational skills;
• Good drafting skills in English and capacity to gather and organise information to
produce presentations, arrange and gather information for meetings and prepare
reports;
• Strong customer-focused approach to work;
• Ability to establish and maintain effective working relations with people of different national and cultural backgrounds;
• Capacity to work under minimum supervision;
• Sense of initiative and responsibility;
• Proficiency in using MS Office tools;
• Ability to work under pressure and to respond quickly to new demands.
B.2. Advantageous:
• Archivist/Documentation management experience or studies;
• Coordination skills;
• Experience in EU Institutions or Agencies;
• Knowledge of a third language.
Conditions of Employment:
• The successful candidate will be appointed as a Contract staff member under the
provisions of Title IV, Article 80 of the Conditions of Employment of other Servants of the European Communities.
• The initial duration of the contract will be 3 years with possibility of renewal.
• The successful candidate will be recruited in function group II. The grade will be
determined in accordance with the number of years of professional experience.
• The basic monthly salary for the entry grade of Function Group II, (Function Group
II, Grade 4, Step 1) before any deductions or allowances, at 1 July 2009 is 1683.35€.
• In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national
taxation.
• Please note that recruitment is done in the first step of the indicated grade.
• EMSA offers a comprehensive welfare package including pension scheme, medical,
accident and occupational disease insurance coverage, unemployment and invalidity
allowance. Further information regarding rights and conditions of employment can be
found in the following document:
http://ec.europa.eu/civil_service/docs/toc100_en.pdf
• The place of employment is Lisbon, Portugal.
Submission of applications:
Each application shall contain the three following documents:
1) A detailed curriculum vitae in European format (that can be obtained at the
following address or downloaded from EMSA web site)
http://europass.cedefop.eu.int/europass/home/vernav/Europasss+Documents/Eu
ropass+CV/navigate.action.
2) A duly completed and signed declaration of honour (to be downloaded from
EMSA web site).
3) A motivation letter of 2 pages maximum.
Candidates are kindly requested to provide 5 copies (1 original + 4 copies) of their
application in order to facilitate the recruitment process. The complete application
should be sent by registered mail to:
Vacancy reference n°:
EMSA/CA/2010/05 DOCUMENT MANAGEMENT COORDINATOR
EMSA
HR Sector
Cais do Sodre
1249-206 Lisbon, Portugal
Only complete applications containing the three above mentioned documents and
sent by registered mail within the deadline will be taken into account.
The postmark will serve as proof of the date of dispatch. The vacancy reference
number must be clearly indicated on the envelope.
The deadline for sending your application is 31 January 2011.
Please note:
• Mention clearly your address for correspondence and for invitation to an interview.
All correspondence will be sent to this address. Inform us of any change
immediately.
• EMSA is an equal opportunity employer and encourages applications from
women.
• If you are invited to an interview you will be asked to submit supporting documents
to prove the information provided in your application.
• You may apply in any of the official languages of the European Community, but it
would be helpful to apply in English in order to facilitate the selection process.
However you are requested to state your educational qualifications and positions
held in the language of origin.
The Selection Process:
All candidates will receive an acknowledgement of receipt for their application. For each selection process a Selection Committee is nominated. The Selection Committee will evaluate all applications and select those candidates meeting the eligibility criteria and matching best the selection criteria required in this vacancy notice. The selected candidates will be invited to pass one or several written exams related to the job profile and to take part in a selection interview.
During this recruitment phase, the selected candidates will be evaluated by the Selection Committee. After the interviews, the Selection Committee will draw up a list of the most suitable candidates. The Appointing Authority will select the successful candidate and inform him/her accordingly. As soon as this decision is taken, all candidates will receive an information letter.
Please note that a binding commitment can only be made after verification of all
conditions and will take the form of a contract signed by the Executive Director.
The reserve list will remain valid for a period of 1 year following its establishment.
Therefore candidates whose name will be put on a reserve list could be offered a
contract during this period of time.
Please note that the selection process may take several months to be completed
and that no information will be released during this period. Once a selection process
has been completed, its status will be displayed on our web site.
DOCUMENT MANAGEMENT COORDINATOR
Ref. n°: EMSA/CA/2010/05
The European Parliament and Council Regulation (EC) No 1406/20021 provides the legal
basis for the establishment of the European Maritime Safety Agency (EMSA).
The goal of the Agency is to provide technical and scientific assistance to the European Commission and the Member States on matters relating to the proper implementation of European Union legislation on maritime safety and pollution by ships. To do this, one of EMSA's tasks is to improve cooperation between Member States in all key areas. This includes undertaking a range of actions related to design, construction and operation of all types of merchant and fishing vessels.
In addition to its initial safety and pollution related work, in April 2004, EMSA was also given additional tasks by the European Council and the European Parliament related to oil pollution response, ship security and training of seafarers.
EMSA invites you to send your application for the recruitment of Document Management
Coordinator. The position is within Department A ‘Corporate Services’, Unit A.3 –
Operations Support.
More information about the Agency and its structure and activities can be found on our
website: http://www.emsa.europa.eu
Functions and Duties:
Reporting to the Head of Unit A.3, Operations Support, the successful candidate is
responsible for:
• Contributing to the implementation, maintenance and improvement of the Agency’s
document management policy;
• Assisting in elaborating the required implementing rules and procedures concerning
registration, filing, archiving and retention of documents and files;
• Ensuring access to documents (both in paper and electronic format) concerning the
activities of the Agency, taking into account the relevant provisions concerning
security and data protection;
1 OJ L 208, 5.8.2002, p.1, as amended by Regulation (EC) No 1644/2003 of the European Parliament and of the Council of 22 July 2003 (OJ L 245, 29.9.2003, p. 10) and Regulation (EC) No 724/2004 of the European Parliament and of the Council of 31 March 2004 (OJ L 129, 29.4.2004, p. 1).
• Ensuring implementation of the policies and rules in place concerning all aspects of document management in liaison with contact persons at Department and Unit level
across the Agency;
• Ensuring that the electronic system used for document management complies with
the Document Management Policy in place and documents are encoded in
accordance with the Agency’s Filing Plan;
• Assisting in procuring, organising and maintaining the appropriate in-house facilities to serve as archives;
• Securing physical integrity, protection, conservation, appraisal and transfer of
documents, records and files with a view to their permanent disposal or retention
and to opening them to the public in accordance with the existing regulations;
• Initiating and co-ordinating collaboration with colleagues in order to develop and
implement homogeneous compatible procedures, norms and methods to organise,
preserve and make accessible internal information and documents;
• Developing and providing training sessions;
• Monitoring and reporting on the progress and fulfilment of the objectives related to document management, both to staff and management.
Qualifications and experience required:
A. ELIGIBILITY CRITERIA:
A.1. Education and Experience:
• A post-secondary education attested by a diploma, or;
• A secondary education attested by a diploma giving access to post-secondary
education and appropriate professional experience of three years. The secondary
education diploma giving access to post-secondary education may be replaced by a
certificate of adequate professional training of not less then three years on condition that there was no similar professional training giving access to higher education at the time it was issued or;
• Successful completion of intermediate education plus two years relevant
supplementary specialised training plus five years’ appropriate professional
experience.
A.2. Language skills:
The main working language in the field of maritime safety is English. Candidates must
therefore have a very good command of oral English as well as in writing with a
satisfactory knowledge of at least one other official language of the European Union to the extent necessary for the performance of the above mentioned duties.
A.3. General Conditions: In addition, in order to be eligible the candidate must:
• You must be a national of one of the Member States of the European Union or of
Iceland or Norway;
• You must be entitled to your full rights as a citizen2;
• You must have fulfilled the obligations imposed on you by the laws concerning
military service;
• You must meet the character requirements for the duties involved;
• Be physically fit to perform the duties linked to the post3.
2 Prior to the appointment, the successful candidate will be asked to provide a police certificate confirming the absence of any criminal record.
3 Before being engaged the candidate will be medically examined in order that the Agency may be satisfied that he/she fulfils the requirements of Article 12 (2) (d) of the Conditions of Employment of Other Servants of the European Communities.
B. SELECTION CRITERIA:
B.1. Essential:
• Good knowledge on documentation management;
• Good organisational skills;
• Good drafting skills in English and capacity to gather and organise information to
produce presentations, arrange and gather information for meetings and prepare
reports;
• Strong customer-focused approach to work;
• Ability to establish and maintain effective working relations with people of different national and cultural backgrounds;
• Capacity to work under minimum supervision;
• Sense of initiative and responsibility;
• Proficiency in using MS Office tools;
• Ability to work under pressure and to respond quickly to new demands.
B.2. Advantageous:
• Archivist/Documentation management experience or studies;
• Coordination skills;
• Experience in EU Institutions or Agencies;
• Knowledge of a third language.
Conditions of Employment:
• The successful candidate will be appointed as a Contract staff member under the
provisions of Title IV, Article 80 of the Conditions of Employment of other Servants of the European Communities.
• The initial duration of the contract will be 3 years with possibility of renewal.
• The successful candidate will be recruited in function group II. The grade will be
determined in accordance with the number of years of professional experience.
• The basic monthly salary for the entry grade of Function Group II, (Function Group
II, Grade 4, Step 1) before any deductions or allowances, at 1 July 2009 is 1683.35€.
• In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national
taxation.
• Please note that recruitment is done in the first step of the indicated grade.
• EMSA offers a comprehensive welfare package including pension scheme, medical,
accident and occupational disease insurance coverage, unemployment and invalidity
allowance. Further information regarding rights and conditions of employment can be
found in the following document:
http://ec.europa.eu/civil_service/docs/toc100_en.pdf
• The place of employment is Lisbon, Portugal.
Submission of applications:
Each application shall contain the three following documents:
1) A detailed curriculum vitae in European format (that can be obtained at the
following address or downloaded from EMSA web site)
http://europass.cedefop.eu.int/europass/home/vernav/Europasss+Documents/Eu
ropass+CV/navigate.action.
2) A duly completed and signed declaration of honour (to be downloaded from
EMSA web site).
3) A motivation letter of 2 pages maximum.
Candidates are kindly requested to provide 5 copies (1 original + 4 copies) of their
application in order to facilitate the recruitment process. The complete application
should be sent by registered mail to:
Vacancy reference n°:
EMSA/CA/2010/05 DOCUMENT MANAGEMENT COORDINATOR
EMSA
HR Sector
Cais do Sodre
1249-206 Lisbon, Portugal
Only complete applications containing the three above mentioned documents and
sent by registered mail within the deadline will be taken into account.
The postmark will serve as proof of the date of dispatch. The vacancy reference
number must be clearly indicated on the envelope.
The deadline for sending your application is 31 January 2011.
Please note:
• Mention clearly your address for correspondence and for invitation to an interview.
All correspondence will be sent to this address. Inform us of any change
immediately.
• EMSA is an equal opportunity employer and encourages applications from
women.
• If you are invited to an interview you will be asked to submit supporting documents
to prove the information provided in your application.
• You may apply in any of the official languages of the European Community, but it
would be helpful to apply in English in order to facilitate the selection process.
However you are requested to state your educational qualifications and positions
held in the language of origin.
The Selection Process:
All candidates will receive an acknowledgement of receipt for their application. For each selection process a Selection Committee is nominated. The Selection Committee will evaluate all applications and select those candidates meeting the eligibility criteria and matching best the selection criteria required in this vacancy notice. The selected candidates will be invited to pass one or several written exams related to the job profile and to take part in a selection interview.
During this recruitment phase, the selected candidates will be evaluated by the Selection Committee. After the interviews, the Selection Committee will draw up a list of the most suitable candidates. The Appointing Authority will select the successful candidate and inform him/her accordingly. As soon as this decision is taken, all candidates will receive an information letter.
Please note that a binding commitment can only be made after verification of all
conditions and will take the form of a contract signed by the Executive Director.
The reserve list will remain valid for a period of 1 year following its establishment.
Therefore candidates whose name will be put on a reserve list could be offered a
contract during this period of time.
Please note that the selection process may take several months to be completed
and that no information will be released during this period. Once a selection process
has been completed, its status will be displayed on our web site.
Records/Archives Officer - Electronic. World Bank, Washington DC. Open until 18 January 2011
Job # 110016
Job Title Records/Archives Officer - Electronic Job Family Information Management and Technology
Location Washington, DC
Appointment International Hire
Job Posted 04-Jan-2011
Closing Date 18-Jan-2011
Language Requirements English [Essential]; French [Desired]; Spanish [Desired]
Appointment Type
Background / General description
The Library and Archives of Development (LAD) provides information services to the Bank Group and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit (IDU). This position is in the Archives of Development.
The World Bank Group Library and Archives of Development manage the world’s most extensive collection of development information. The service’s integrated assets enable operations staff to quickly find and use premium paper and digital information in their daily work around the world. The Archives work program focuses on preserving institutional memory, assisting internal and external clients find and use information, and promoting international standards for Records Management practices within the Bank. The Archives is responsible for retention disposition policies for Bank Group records (in all formats and media) and for providing secure storage and retrieval services for non-current records. The Archives reports to the Manager and Chief Archivist, and to the Vice President and Chief Information Officer, IMT.
Duties and Accountabilities
• Serves as technical expert in support of electronic records management and archival systems of ISGLA.
• Provides input to the records retention and disposition schedules, particularly for electronic records and develops quality control standards for same.
• Helps to search for electronic records due for destruction.
• Analyzes current procedures and IT architectures to recommend to the Bank Group Chief Archivist, approaches and techniques for the identification, scheduling, preservation, and use of the electronic records based on industry standards and best practices.
• Develops quality control standards, metadata and cataloging rules for a variety of electronic systems.
• Works with system architects, developers and administrators to integrate recordkeeping requirements into existing systems, new off-the-shelf systems and systems upgrades, with particular emphasis on Documentum products, including Documentum Records Manager.
• Serves as systems expert for electronic records softwares.
• Develops a big bucket strategy for electronic records and implements system.
• Manages business analysis activities on electronic records and collaborates with various groups on implementation of solutions.
• Assists ISG in the ECM technology implementation for compliance with electronic records requirements.
• Works with ISG staff to coordinate ECM implementation and related initiatives (e.g., taxonomy, enterprise search, storage, business continuity, web archives, digital preservation, etc).
• Revises electronic records strategy and standards to integrate and coordinate with related corporate strategies (information quality, enterprise IT architecture, ECM architecture, security).
• Provides advice on organization and preservation of digital historic collections (e.g., web Archives, digital photographs, digital multimedia).
• As an integral part of the Archives team, is an active participant in Archives’ day to day projects, responsibilities and deliverables.
Specific Functions
• Develops long-range organizational strategies and plans for electronic records strategies.
• Works with archivists on the translation of electronic records strategies into schedules, actions and procedures, development of records retention schedules pertaining to active, semi-active and archived electronic records.
• Conducts periodic inventories and updates to record schedules to ensure that all new records series are supported.
• Formulates and implements unit procedures and practices for electronic records to comply with electronic records management disposition scheduling requirements and with institutional/international regulations for storage, security and access to electronic records.
• Has responsibility for oversight of some electronic records appraisal activities.
• Provides technical advice and assistance on electronic records (all status conditions) creation, determination, maintenance and disposition.
• Ensures collection and dissemination of professional information on electronic records management.
• Advises organizational units and all administrators of certified records management system on electronic records life cycle management to ensure that electronic records are protected from beginning to end of life cycle.
• Works in coordination with information security to develop internal control measures to protect organizational integrity of electronic records and to prevent unauthorized use of misappropriation of classified information.
• Conducts information management assessments and develops electronic records management procedures to support all business areas of the organization.
• Conducts periodic quality assurance checks of all certified records management systems in the World Bank.
Selection Criteria
Successful candidates are expected to demonstrate:
• Sound theoretical and/or applied knowledge of database and information management systems.
• Ability to develop classification schemes to manage active records and make judgments on the archival value of the variety of documents and business records of the organization
• Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems especially Documentum. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
• Demonstrated interest in and understanding of the Bank Group’s work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
• MA/MS in Computer or Information Science or related field, plus 5 years of relevant experience. BA/BS in Computer or Information Science or related field, plus 7 years of relevant experience is minimum requirement.
• Experience in both Archives and IT which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
• Proven experience in working on electronic records programs for archives.
• Knowledge and understanding of business processes and information systems.
• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and analysis.
• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Proven ability to develop and maintain good working relationships with staff at different levels across the organization; evidence of leadership effectiveness.
• Excellent verbal and written communication in English a must; proven ability to write concise reports and deliver effective oral presentations; command of French or Spanish highly desirable.
• Good public outreach skills a must.
The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.
Job Title Records/Archives Officer - Electronic Job Family Information Management and Technology
Location Washington, DC
Appointment International Hire
Job Posted 04-Jan-2011
Closing Date 18-Jan-2011
Language Requirements English [Essential]; French [Desired]; Spanish [Desired]
Appointment Type
Background / General description
The Library and Archives of Development (LAD) provides information services to the Bank Group and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit (IDU). This position is in the Archives of Development.
The World Bank Group Library and Archives of Development manage the world’s most extensive collection of development information. The service’s integrated assets enable operations staff to quickly find and use premium paper and digital information in their daily work around the world. The Archives work program focuses on preserving institutional memory, assisting internal and external clients find and use information, and promoting international standards for Records Management practices within the Bank. The Archives is responsible for retention disposition policies for Bank Group records (in all formats and media) and for providing secure storage and retrieval services for non-current records. The Archives reports to the Manager and Chief Archivist, and to the Vice President and Chief Information Officer, IMT.
Duties and Accountabilities
• Serves as technical expert in support of electronic records management and archival systems of ISGLA.
• Provides input to the records retention and disposition schedules, particularly for electronic records and develops quality control standards for same.
• Helps to search for electronic records due for destruction.
• Analyzes current procedures and IT architectures to recommend to the Bank Group Chief Archivist, approaches and techniques for the identification, scheduling, preservation, and use of the electronic records based on industry standards and best practices.
• Develops quality control standards, metadata and cataloging rules for a variety of electronic systems.
• Works with system architects, developers and administrators to integrate recordkeeping requirements into existing systems, new off-the-shelf systems and systems upgrades, with particular emphasis on Documentum products, including Documentum Records Manager.
• Serves as systems expert for electronic records softwares.
• Develops a big bucket strategy for electronic records and implements system.
• Manages business analysis activities on electronic records and collaborates with various groups on implementation of solutions.
• Assists ISG in the ECM technology implementation for compliance with electronic records requirements.
• Works with ISG staff to coordinate ECM implementation and related initiatives (e.g., taxonomy, enterprise search, storage, business continuity, web archives, digital preservation, etc).
• Revises electronic records strategy and standards to integrate and coordinate with related corporate strategies (information quality, enterprise IT architecture, ECM architecture, security).
• Provides advice on organization and preservation of digital historic collections (e.g., web Archives, digital photographs, digital multimedia).
• As an integral part of the Archives team, is an active participant in Archives’ day to day projects, responsibilities and deliverables.
Specific Functions
• Develops long-range organizational strategies and plans for electronic records strategies.
• Works with archivists on the translation of electronic records strategies into schedules, actions and procedures, development of records retention schedules pertaining to active, semi-active and archived electronic records.
• Conducts periodic inventories and updates to record schedules to ensure that all new records series are supported.
• Formulates and implements unit procedures and practices for electronic records to comply with electronic records management disposition scheduling requirements and with institutional/international regulations for storage, security and access to electronic records.
• Has responsibility for oversight of some electronic records appraisal activities.
• Provides technical advice and assistance on electronic records (all status conditions) creation, determination, maintenance and disposition.
• Ensures collection and dissemination of professional information on electronic records management.
• Advises organizational units and all administrators of certified records management system on electronic records life cycle management to ensure that electronic records are protected from beginning to end of life cycle.
• Works in coordination with information security to develop internal control measures to protect organizational integrity of electronic records and to prevent unauthorized use of misappropriation of classified information.
• Conducts information management assessments and develops electronic records management procedures to support all business areas of the organization.
• Conducts periodic quality assurance checks of all certified records management systems in the World Bank.
Selection Criteria
Successful candidates are expected to demonstrate:
• Sound theoretical and/or applied knowledge of database and information management systems.
• Ability to develop classification schemes to manage active records and make judgments on the archival value of the variety of documents and business records of the organization
• Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems especially Documentum. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
• Demonstrated interest in and understanding of the Bank Group’s work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
• MA/MS in Computer or Information Science or related field, plus 5 years of relevant experience. BA/BS in Computer or Information Science or related field, plus 7 years of relevant experience is minimum requirement.
• Experience in both Archives and IT which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
• Proven experience in working on electronic records programs for archives.
• Knowledge and understanding of business processes and information systems.
• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and analysis.
• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Proven ability to develop and maintain good working relationships with staff at different levels across the organization; evidence of leadership effectiveness.
• Excellent verbal and written communication in English a must; proven ability to write concise reports and deliver effective oral presentations; command of French or Spanish highly desirable.
• Good public outreach skills a must.
The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.
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