Information Management Officer, P-4. UN Secretariat. DM/ARMS. New York. Open until 17 September 2010

Job Title:
INFORMATION MANAGEMENT OFFICER, P4
Department/ Office:
OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station: NEW YORK


Posting Period:
19 July 2010-17 September 2010
Job Opening number:
10-IMA-OFC OF CENTRAL SUPPORT SERVICE-16028-R-NEW YORK

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Org .Setting and Reporting

The post is located in the Department of Management (DM), Office of Central Support Services (OCSS), Archives and Records Management Section (ARMS). The incumbent will report to the Chief of Section, with addition supervisors from designees at the UN International Criminal Tribunal for Rwanda (UN-ICTR) and UN International Criminal Tribunal for the Former Yugoslavia (UN-ICTY).

Responsibilities

The Information Management Officer will be responsible for the following duties:

• Provide services (remotely and on-site), in the domain of archives and records management, to each Tribunal in support of the full and accountable preparation of archives and records for end of mandate. Identify and incorporate unique requirements of each Tribunal in planning and implementation.
• Liaise with the Office of Legal Affairs in the development of access and information security policy for the Tribunal archives and records, coordinate policy development with Tribunals, provide subject matter expertise;
• Liaise with Secretariat offices, such as CITO and OHRM and other Department of Management operations as required to assist the tribunals in preparing their records and archives and in the design and build of premises and facilities for the residual mechanism(s);
• Coordinate activities between ICTR and ICTY where feasible, monitor progress and advise officials at each Tribunal. Maintain effective communications between ICTR, ICTY and ARMS

Competencies

PROFESSIONALISM: Knowledge of archives management, record keeping and information management. Knowledge of electronic and digital multimedia records, systems, storage formats and their management, including records appraisal and disposition, conservation, migration, preservation, description and metadata management. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations on archives and record keeping trends and solutions. Ability to handle complex business process and information integration issues. Project management skills in order to analyse need, develop solutions and deliver successful outcomes on schedule. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignment’ adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
COMMUNICATION: Speaks and writes clearly and effectively; demonstrates openness in receiving, compiling and sharing information and keeping people informed.

Education

Advanced university degree (Master’s degree or equivalent) with specialization in archives management, records management, information science, information systems, social science or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in modern archives management, record keeping and information management or related field, including three years at the international level is required. Experience in management and preservation of electronic records, with emphasis on migration digital records and archives in multiple formats is required. Experience in an international court or tribunal environment is desirable. Experience in working with and /or leading teams in different physical locations is desirable. Proficiency in the use of electronic recordkeeping system is required and applying information technology to archival functions. Experience of relevant technology with emphasis on practical and extensive experience in specifying and defying database management systems and applications upgrades and migrations is desirable.

Languages

Fluency in oral and written English is required. Knowledge of French is desirable.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Written assessment and competency based interview

Special Notice

The post is for a fixed period up to 31 December 2011 but may be extended depending on availability of funds. The appointment of the staff allocated to the post will be limited to the period of funding.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.