Documents Control Assistant
G-6
VA145-37-2010
29 July 2010
As soon as possible
DUTIES AND RESPONSIBILITIES:
Under the supervision of the Chief, PMO Secretariat Support Section to: Receive all official documentation of the Preparatory Commission, assign symbols, prepare and keep lists of documents, workflow and archive documents using the Document Management System (DMS) software, review documents for completeness, discuss changes with the drafter, mark changes, check acronyms, and keep electronic and hardcopy master files; Maintain close liaison with UNOV Documents Control in relation to all aspects of the translation, printing and distribution of documentation, including scheduling the processing of documents and changes required thereto to meet changing situations particularly during meetings using the UNOV Documents Control and Performance Monitoring System (DCPMS), decide on appropriate roll figures; Provide reference and terminology assistance to UNOV Linguistic Support Unit and individual translators directing them to the correct source or providing relevant background information, and ensure that all official documents together with their translated versions are uploaded, upon their issuance, onto the Expert Communication System, Intranet, and the official website of the Organization, as appropriate; Maintain contact with UNOV Documents Distribution before, during and after meetings to ensure that an appropriate amount of each document remains available and provide delegates with documents during meetings; Perform other duties as assigned.
QUALIFICATIONS:
Completed secondary education or equivalent and appropriate office training including excellent computer skills; education beyond high school in a field relevant to the work highly desirable; Extensive relevant seven years of working experience part of which should have been in an international environment preferably including the processing of documentation; Fluency in English. Working knowledge of other official languages of the CTBTO Preparatory Commission desirable.
COMPETENCIES:
Professionalism – Professional competencies in the related field of work; conscientious and efficient in meeting commitments, observing deadlines and achieving results; able to work independently with minimum supervision; ability to operate in compliance with organizational rules and regulations. Planning and Organizing - Ability to plan and organize own work within the framework of the Section’s work programme; good organizational skills. Communication – Very good skills in communicating with people from different backgrounds. Teamwork – Very good interpersonal skills; demonstrated ability to work in a multicultural environment. Technological Awareness – Ability to apply technological tools relevant to the job and to keep abreast of developments in the profession. Client Orientation – Skillful in identifying clients’ needs.
REMUNERATION/CONTRACT:
Depending on qualifications and experience, indicative tax-free annual net base salary of Euro 44,208 subject to deduction of contributions to the CTBTO Provident Fund and Health Insurance Scheme. Additional benefits include, when applicable, dependency allowance and thirty working days vacation per year. This post is for local recruitment only.
All applicants are encouraged to apply online before the deadline stated in the vacancy announcement. When applying, please quote the vacancy announcement number and complete the CTBTO Personal History form. Applicants are particularly encouraged to submit a fully completed CTBTO Personal History Form (PHF). Should it be deemed necessary to submit a Curriculum Vitae instead, all pertinent information as required in the PHF must be provided therein. The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade in particular if the selected candidate has less than the qualifications required or to make an appointment with a modified job description or for a shorter duration than indicated above. The CTBTO Preparatory Commission reserves the right to undertake correspondence only with shortlisted candidates.
THE PREPARATORY COMMISSION FOR THE COMPREHENSIVE NUCLEAR-TEST-BAN TREATY ORGANIZATION IS COMMITTED TO A POLICY OF EQUAL EMPLOYMENT OPPORTUNITY.
APPLICATIONS FROM QUALIFIED FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED.
CTBTO Preparatory Commission
Personnel Section
Vienna International Centre
Room E0979
P.O. Box 1200
1400 Vienna
Tel: (43.1) 26030 6210
Fax: (43.1) 26030 5897
E mail: personnelping@ctbtopong.org
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What do you think are major key factors in getting a job at an international organization specifically the UN if one has not worked in an international organization previously?
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