Consultant, Records and File Management. UNDP. New York. Open until 5 August 2010

CONSULTANT: RECORDS AND FILE MANAGEMENT
Location : New York, UNITED STATES OF AMERICA
Application Deadline : 05-Aug-10
Type of Contract : SSA
Post Level : National Consultant
Languages Required :
English
Starting Date :
(date when the selected canditate is expected to start) 16-Aug-2010
Duration of Initial Contract : 2 months
Expected Duration of Assignment : 2 months
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Background
The Legal Support Office of UNDP wishes to engage an external consultant having the necessary expertise and experience in filing and records management to support the office in connection with planned relocation of premises.


Duties and Responsibilities
The consultant shall perform the following tasks:
Review and organize existing files for consistency and completeness;
Create and maintain electronic and hardcopy files including storage, retrieval and disposal as appropriate in compliance with legal and audit requirements;
Conduct basic research on assigned matters using existing files and/or alternative sources;
Make updates to related databases as required;
Prepare boxes of documents for relocation or storage as appropriate;
Provide bi-monthly status reports;
Perform other ad hoc duties as assigned.



Competencies
Ability to deliver outputs within the prescribed timeframe;
Ability to manage sensitive and confidential records;
Client orientation, with constructive approach to resolution of problems;
Excellent communication skills, oral and written;
Excellent interpersonal skills;
Planning and organizational skills;
Understanding of UNDP’s goals and programmes


Required Skills and Experience
Secondary Degree;
A minimum of six (6) years relevent experience;
Excellent command of oral and written English;
Ability to speak and draft in a second UN official language desirable
Experience working in the UN system desirable;



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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.