Information Management Assistant, G-5. UNFCC. Bonn. Open until 16 February 2010

UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
VACANCY ANNOUNCEMENT
INFORMATION SERVICES (IS) PROGRAMME
Knowledge Management Unit
VACANCY ANNOUNCEMENT NO: VA 10/009/IS
PUBLICATION/TRANSMISSION DATE: 18 January 2010
DEADLINE FOR APPLICATION 16 February 2010
TITLE AND GRADE: Information Management Assistant, G-5
POST NUMBER: FCA-2943-G5-007
INDICATIVE NET ANNUAL SALARY: Euro 31,761 plus UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The Convention secretariat supports the Convention and
its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of
the Parties.
Information Services (IS) ensures that Information and Communication Technology (ICT),
Knowledge Management (KM), and Communications and Media Relations (CMR) services are in place
to assist Parties and the UNFCCC secretariat in managing and disseminating information.
Responsibilities
The Information Management Assistant (Documentation) is located in the Knowledge
Management Unit and reports to the Chief, Knowledge Management Unit. He/she is responsible for
supporting the management and maintenance of bibliographic data and information held in electronic,
print, or multi-media formats that forms part of the systems, collections and services provided by the
Knowledge Management Unit to all UNFCCC staff and external clients such as government officials,
researchers and students. In particular the incumbent:
a. Prepares descriptive bibliographic data for cataloguing of each official document using library
authority files to ensure consistency. Analyzes each item for its subject content and select
appropriate subject and geographic key words based on the Library’s thesaurus. Prepares data for
inclusion in Adlib information system, as well as any needed links to electronic document files,
including language versions. Prepares data for export in other Knowledge Management Unit
products (e.g. Digital Library on CD ROM Project) as required.
b. Assists secretariat staff in planning for and in publishing official UNFCCC documents on the public
website relating to sessions of UNFCCC Convention bodies. Liaises with relevant staff in the
programmes to receive approved documents for cataloguing, subject indexation and publishing to
the web sites. Liaise with the UN Office at Geneva to access final official versions of all languages
from the UN Official Documents System (ODS) and process and publish these documents on the
UNFCCC website .
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c. Maintains Intranet web pages; posts new materials to the Intranet; ensures web site material is
current; monitors and collects information from external websites; responds to Intranet related
queries; ensures Information Locator is current; provides support for the Adlib Information System
integration project; applies cataloguing and indexing standards for control and retrieval of
documentation created within the secretariat; ensures all Intranet content includes appropriate meta
data tags and is listed in the Information Locator.
d. Maintains the UNFCCC Library’s on-line public access catalogue (OPAC) and library management
system (Adlib); implements and sets up new modules; maintains thesaurus; maintains authority files
and records, provides library and collection statistics; monitors the integrity of data managed through
the Data Portal, Adlib, and other knowledge management systems.
e. Identifies new publications that are of interest to UNFCCC users and conform to the Library’s
acquisitions policy, including the systematic souring of publications from COP side events and
exhibits. Provides current awareness services to UNFCCC based on profiles of staff interests.
Performs research upon request from users and distributes resource material to users; assist with
circulation, collection maintenance, mail, and general library administrative services.
f. Assists in the implementation and maintenance of the secretariat records management initiative;
organizes information for the creation, use, retention, protection and destruction of secretariat
records; prepare records for the destruction and/or transfer in compliance with approved records
retention and disposal schedules; provides advice on information and records management practices
to other secretariat staff.
g. Performs other related duties as required.
Requirements
• Completed secondary education together with secretarial or other related training. Specialized
training in information management, library administration, or records management.
• At least five (5) years of directly relevant experience. Experience with automated information
systems as applied by libraries or records management centers.
• Fluency in spoken and written English is required. Knowledge of other UN working languages is an
asset. Knowledge of German is an asset.
Evaluation criteria
Professionalism: Very good understanding of the functions of the post
Communication: Very good communication skills (spoken and written), including ability to draft and edit
standard correspondence
Planning & Organizing: Very good organizational skills and the ability to handle work in an efficient and
timely manner. Ability to set and meet priorities
Client (service) oriented: Proven service-oriented approach to tasks
Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in
a multi-cultural environment
Technological awareness: Fully proficient computer skills and use of software such as Word (including
document formatting), Excel and PowerPoint, internal databases and other relevant software applications
Commitment to Continuous learning: Proactive and mature attitude towards self-development
To apply
Candidates whose qualifications and experience match the requirements for this position, please
use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. This post is for local recruitment only. All travel, interview and relocation costs incurred to
take up an appointment at the duty station in Bonn are at the expense of the applicant.
2. We will confirm your application, however, only candidates under serious consideration and
contacted for an interview will receive notice of the final outcome of the selection process

https://unfccc.int/secretariat/employment/UserManagement/FileStorage/XKN0B943PFZHJ82TVOLYUI71WSRDMA