HR Information Management Assistant, G-5. ESCAP, Bangkok. Open until 7 September 2014

Posting Title: HR Information Management Assistant, G5 Job Code Title: INFORMATION MANAGEMENT ASSISTANT Department/ Office: Economic and Social Commission for Asia and the Pacific Duty Station: BANGKOK Posting Period: 8 August 2014-7 September 2014 Job Opening number: 14-IMA-ESCAP-36849-R-BANGKOK (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Special Notice Appointment against this post is on a local basis; candidates shall be recruited in the country or within commuting distance of the ESCAP office, irrespective of nationality and length of time the candidate may have been in the country. If no suitable local candidate is identified, candidates residing abroad may be considered. The candidate is responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer. Org. Setting and Reporting The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote regional cooperation for inclusive economic and social development in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation activities, to respond to the development priorities and changing needs of the Asian and Pacific region. This position is located in the Human Resources Data Management Unit, Human Resources Management Section, Division of Administration. The HR Information Management Assistant reports directly to the Chief of Human Resources. Responsibilities Within the delegated authority, the HR Information Management Assistant will be responsible for the following: Records Management • Serves as custodian of Official Status files at ESCAP and first point of contact on any request regarding such files. • Updates Official Status files on an ongoing basis, ensuring accuracy and confidentiality. • Conducts end-user training relating to standard electronic record keeping systems and HR IT tools for Section staff. • Supports the development and maintenance of the Section’s website • Registers Section’s incoming and outgoing records in electronic record keeping system. • Maintains Section’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation. • Participates in records management projects in the Section, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to off-site archives. • Assists in the accession, disposition, description, and database updating activities as they relate to records-related projects. • Satisfies requirements for the procurement, payment and inspection of goods and services using UN ERP systems. • Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyses retention schedules and precedents in support of disposition decisions. • Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities. • Oversees internal records retrieval, loan, reproduction and staff clearance operations. • Participates in maintaining the Section’s reference database. Documents • Liaises with document processing services with respect to preparation, reproduction and distribution of documents and publications. • Orders and follows-up on shipment of documents, reference materials, stationery and necessary equipment to various sites. • Provides document delivery services as required. General • Coordinates the UN Internship Programme for ESCAP and other client entities. • Coordinates office and stationery supplies for the Section, including planning, monitoring, ordering and stocking responsibilities with a view to Section requirements. • Supports the Coordinator of the Unit in basic LAN administration duties and HRIT tools utilized by the Section. • Conducts research as requested by more senior staff. Competencies Professionalism - Knowledge and understanding of the functions and organization of human resources management; ability to quickly learn and understand relevant operational and administrative policies, practices and procedures; ability to research, select, organize and summarize data and information required for reports, studies, briefings, etc.; tact and discretion in dealing with highly confidential matters; resourcefulness and innovation in finding alternative ways to produce quality work; strong initiative in everyday work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; ability to manage challenging and persistent clients in a reasonable manner, including in telephone and written communications; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Planning and Organizing - Identifies priority activities and assignments; demonstrates effective time management and ability to prioritize and plan own work to meet designated deadlines with minimal supervision. Ability to plan, schedule, and coordinate a number of events simultaneously in the context of a busy front office environment. Ability to use appropriate IT tools to enhance planning and organizing in an office setting; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning. Education High school diploma or equivalent; first level university degree desirable. Additional training in human resources management, archives/records management or related area is an asset. Work Experience Five years of progressively responsible experience within human resources management, administrative services, or related field is required. Advanced proficiency using Microsoft Office applications is required. Experience in website maintenance is required. Familiarity with UN human resources policies, procedures and practices is desirable. Familiarity with ERP systems (e.g., IMIS, Inspira, etc.) and other human resources data management tools is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and spoken English is required. Knowledge of another official United Nations language is an advantage. Assessment Method Qualified applicants will be evaluated through a competency-based interview and/or other assessment methods. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Archivist. IFRC, Geneva. Open until 31 August 2014

Archivist Date of issue:07-08-2014 Closing date (Geneva time zone):31-08-2014 Duty station:Geneva Country:SWITZERLAND Duty station status: Family Duty Station Accompanied status: Accompanied Duration:2 years Mission dates: 01 September, 2014 - 01 September, 2016 Category of Staff: Geneva Staff Grade: C1 Vacancy No:IFRC00217 Background The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 189 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Organizational Context The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organisation with 189 member National Societies. It is guided by its Strategy 2020 which voices our collective vision and determination to move forward in tackling the major challenges that confront humanity in the present decade. The Administration department is part of the Governance and Management Services Business group and covers five units, namely, Building, General Services, Language, Library and Archives, and Insurance management. The Administration Department serves many stakeholders at various levels, such as all business groups at the Federation Secretariat in Geneva, the Federation zone offices and country representation in the field, the Federation Governing board and commissions, the National Societies and many other partners. Its mission is to provide cost-effective day-to-day administrative services that enhance the productivity of the Secretariat as well as to ensure staff safety and wellbeing. As part of its day to day work the Library and Archives Unit makes a vital contribution to the efficient running of the Secretariat. One of the Unit’s roles is to advise Secretariat offices in Geneva and the field on how to manage and care for their electronic and paper records. Another role is to protect the International Federation’s historic records and make them available for research, so that International Federation staff and member National Societies can learn from past actions and decisions, and external researchers can examine the historic role of the International Federation. Job Purpose The Administration department is part of the Governance and Management Services Business group and covers five units, namely, Building, General Services, Language, Library and Archives, and Insurance management. The Administration Department serves many stakeholders at various levels, such as all business groups at the Federation Secretariat in Geneva, the Federation zone offices and country representation in the field, the Federation Governing board and commissions, the National Societies and many other partners. Its mission is to provide cost-effective day-to-day administrative services that enhance the productivity of the Secretariat as well as to ensure staff safety and wellbeing. As part of its day to day work the Library and Archives Unit makes a vital contribution to the efficient running of the Secretariat. One of the Unit’s roles is to advise Secretariat offices in Geneva and the field on how to manage and care for their electronic and paper records. Another role is to protect the International Federation’s historic records and make them available for research, so that International Federation staff and member National Societies can learn from past actions and decisions, and external researchers can examine the historic role of the International Federation. Job Duties and Responsibilities The incumbent of the position will be responsible for: 1. Contributing to the design and delivery of guidelines, procedures and training to Secretariat departments and field offices on the organization and management of the paper and electronic records of the International Federation. 2. Managing the technological resources and information assets entrusted to the archives function and the records management function. 3. Organizing and cataloguing archival records preparatory to the International Federation’s centenary. Records management: 1) Manage the International Federation’s records management processes and filing system. This includes: a) Analysing client departments’ business processes and records. b) Designing and implementing filing classifications and records retention & disposal schedules that are appropriate for the client, meet organisational record-keeping requirements (e.g. audit, legal, historical) and fit within the Secretariat’s standardised filing system, policies and procedures. c) Analysing and appraising the records to identify which records have permanent value and must be transferred from client department to the International Federation’s Archives. d) Arranging with field office managers the timely and efficient transfer of “permanent value” files from field offices to the Archives in Geneva. e) Providing advice and technical support to International Federation managers and staff. 2) When required by the legal status of a field office, coordinate with zone office and a local lawyer the research and identification of relevant record keeping legislation, rules and regulations of the host country, and adapt the archives and records management policies and procedures (including filing classifications and retention and disposal schedules) to meet local legal requirements. 3) Contribute to the design and delivery of training packages to Secretariat staff in Geneva and field offices on how to manage paper and electronic files, and how to use electronic document management and electronic records management systems. Write user manuals for electronic document management and electronic records management systems. Electronic archives: 4) Research, and assist with designing and implementing an organisational strategy for the appraisal and long term preservation of electronic archives. Analyse computer systems and client departments’ business processes, and design approaches and techniques for the identification and preservation of electronic archives, including quality control standards, metadata and cataloguing rules. 5) Implement with IT managers responsible for the development of computer-based, applications that generate records, and promote the integration of records management policies, records appraisal criteria, records retention schedules, and procedures for the disposal of electronic records into existing and future computer applications. 6) Research and design system specifications for the development, implementation and maintenance of electronic document management and electronic records management systems. Coordinate with the Information Services Department on the implementation of electronic document management and electronic records management systems in Geneva and field offices, and for the integration of such systems with other Federation computer applications. Promotion of Archives: 7) Manage arrangement and cataloguing of archival records, analysing the original order and usage of the records, and writing catalogue descriptions that will be meaningful to both internal and external researchers. 8) Provide archival reference services to Secretariat staff, member National Societies, and the general public (e.g. professors and university students, journalists, etc.). Provide support to external researchers to concretize research requests, identify archival records of interest, and direct researchers to the Archives of other organisations (e.g. ICRC, WHO, etc.) which may also hold relevant records. 9) Support the Manager Archives, in promoting and facilitating the use of archival records as sources of knowledge to staff in the Secretariat departments and field offices, and to National Societies. 10) Promote the archival records as source materials for preparing the Federation’s Centenary celebrations. 11) Assist the Manager Archives, with the preparation and running of statutory meetings, as well as performing tasks assigned by the Head, Administration Department. Education University degree specializing in archival science/records management Experience Required Five year’s work experience in archival and records management Preferred Experience in managing and preserving electronic records Experience in developing training tools and delivering training to adults Knowledge, skills and languages Required Ability to work in small teams, and to develop and maintain good working relationships with staff at different levels in the organisation Excellent communication and organizational skills Preferred Knowledge of information management, data administration and electronic document management Languages: Required Fluent written and spoken English Good working knowledge of French (must be able to read French) Competencies and values Communication Collaboration and Teamwork Judgement and Decision Making National Society and Customer Relations Creativity and Innovation Building Trust Strategic Orientation Comments The Federation is an equal opportunity employer.

Capacity Building Initiative (CBI), Information Management Officer Profile, P-2, P-2 and P-4. UNHCR, Geneva. Open until 17 August 2014

Established in December 1950, UNHCR is mandated to lead and coordinate international action to protect and assist refugees, internally displaced people and other populations of concern. In more than six decades, UNHCR has helped tens of millions of people restart their lives. Currently, the agency has responsibility for 35,6 million people of concern and operates in more than 120 countries. The Capacity Building Initiative (CBI) is a recruitment and conversion program geared to attract mid-career level professionals with expertise and working experience in functional areas where the organization wants to enhance its internal capacity to meet the operational requirements. Selected candidates will join the programme at levels P2, P3, P4, or P5, depending on their experience and academic achievement, on a cohort program, and will be assigned to their posts after having completed a comprehensive induction and orientation program in early 2015. The CBI is open to both external and internal applicants. Capacity Building Initiative (CBI) Information Management Officer Profile For Junior (P2), Mid (P3) and Senior (P4) Level Positions The Information Officer is responsible for designing and implementing a country-specific Information Management strategy to analyse and disseminate information on the population of concern to the Country Office including, but not limited to, Protection and Programme information. Where information gaps exist, the Information Management Officer may help setting up primary data collection systems and organise needs assessments, which may also involve other stakeholders. Typical functions may include:  Draft and manage the information management strategy - including the internal mangement of information within UNHCR, document mangement, flows of information and discovery of data/information - and define operational and funding requirements for the implementation of the strategy.  Analyze regional data, identify and address information management gaps, and facilitate information sharing between countries in the region, including through the regional web portal.  Identify new information and data requirements to support operations and partners in the region, and provide emergency response information management support to country operations within the region.  Design and implement a structured dissemination plan for all information products and services as appropriate (e.g. web portal, mailing list, information centres, etc.) including the definition of standard operating procedures for clearing information products for release.  Set standards for operational, geographical and population data to be used throughout the region, maintain and distribute standards to IM officers and others working with operational data in the region, including partners.  Work closely with the Senior Regional Registration Officer to ensure consistency and inter-operability between registration data and other operational data sets, and consistency between regional registration and information management strategies, as well as on population statistical reporting.  Support the promotion of data and information sharing within the humanitarian community as well as the adoption of global data standards, and where appropriate, the establishment of country-specific common data standards.  Provide Information Management services to support monitoring activities within Sectors in a refugee emergency and to UNHCR led Clusters in IDP related emergencies; in areas of information flows, dissemination, processing, analysis, standard setting and dissemination. Minimum qualifications and professional experience required: For positions at the P2 level - Education: (Advanced) University degree in Information Technology, Demography, Statistics, Social Sciences or a related field. - Job experience: Minimum of 2 years of relevant experience with Advanced University/Master’s Degree (4 years with University/Bachelor’s Degree). - Skills: Knowledge of different data collection methodologies. Proven skills to analyse statistical information. Ability to formulate IM-related technical requirements and Operating Procedures. Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa. - Languages: Excellent knowledge of English and working knowledge of another UN language. For positions at the P3 level - Education: (Advanced) University degree in Information Technology, Demography, Statistics, Social Sciences or a related field. - Job experience: Minimum of 6 years of relevant (international) job experience with Advanced University/Master’s Degree (8 years with University/Bachelor’s Degree) and at least 2 years in an inter-governmental organization. - Skills: Knowledge of different data collection methodologies. Proven skills to analyse statistical information. Ability to formulate IM-related technical requirements and Operating Procedures. Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa. - Languages: Excellent knowledge of English and working knowledge of another UN language. For positions at the P4 level - Education: (Advanced) University degree in Information Technology, Demography, Statistics, Social Sciences or a related field. - Job experience: Minimum of 10 years of relevant (international) job experience with Advanced University/Master’s Degree (12 years with University/Bachelor’s Degree). - Skills: Knowledge of different data collection methodologies. Proven skills to analyse statistical information. Ability to formulate IM-related technical requirements and Operating Procedures. Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa. - Languages: Excellent knowledge of English and working knowledge of another UN language. External and internal candidates need to register and log-in. Make sure you have an updated p-11 form ready. The deadline for applications is Sunday, 17 August 2014. http://www.unhcr.org/pages/53be84f56.html

Intern - Information Management Division. EIB, Luxembourg. Open until 17 August 2014

Intern - Information Management Division Job ID: 101404 Entity: European Investment Bank Location: Luxembourg Regular/Temporary: Temporary The EIB, the European Union's bank, is seeking for its Corporate Services Directorate (CS) - Information Management Division - at its headquarters in Luxembourg: INTERN Duration: 5 months; fixed start date: 1st October 2014 Please note that, as marked on our Webpage, only applications from nationals/passport holders of the Member States of the European Union, as well as citizens from countries with which EU accession negotiations have started (Iceland, Montenegro, Serbia, The former Yugoslav Republic of Macedonia, Turkey), can be considered. Objective of the traineeship The objective of the traineeship is to provide experience in the practical application of records management theory in the management of electronic document management through the Quality Control of identified record collections in the Knowledge Centre of GED such as records linked to Public Register, Interfaces, or specific areas of bank activities. It is expected from the Trainee that he/she will produce a report to improve processes at the end of the traineeship. Responsibilities Establish the "how should" via the current GED Taxonomy Maps: Location / Document types / Naming convention / Metadata Analyse situation and establish the "as-is": liaise with IT & request via Tickets corresponding GED Live Reports within each activity area Establish the best way to present the results to the Services (Business owners) Contact Business owners of the services, explain and request their correction or proceed with the Quality Control and follow-up corrections on their behalf Follow-up the correction exercise on the Business and IT side until completed Profile of candidate sought Academic qualifications Recent University graduate with qualification in an Information Management related discipline Professional skills and knowledge Excellent knowledge of standard Microsoft desktop tools (particularly Windows, MS Office, Web browsers, Adobe, etc.) Knowledge of Open text Content Server (or Livelink 9.7) will be an advantage Excellent command of written and spoken English, a good knowledge of French would be an advantage Competencies Strong organisational skills with capability to plan, organise, prioritise and to anticipate potential issues Rigorous and able to meet deadlines and identify priorities Sense of responsibility and initiative Result oriented Ability to distinguish problems that can be solved directly from those that need to be reported Good interpersonal skills with an excellent team spirit Ability to work under pressure Flexibility and adaptability Ability to work in a team with a culture of service Deadline for applications: 17st August 2014 More information on our EIB Internship Programme and Provisions for In-service training can be consulted on our EIB website or by this link.

Head of Unit - Collaboration and Document Management. EIB, Luxembourg. Open until 18 August 2014

Head of Unit - Collaboration and Document Management Job ID: 101403 Entity: European Investment Bank Location: Luxembourg Full/Part Time: Full-Time Regular/Temporary: Regular The EIB, the European Union's bank is seeking to recruit for its Corporate Service Directorate (CS) - Information Technology Department (IT) - Enterprise Applications Division (EA) at its headquarters in Luxembourg a: Head of Unit - Collaboration and Document Management Appointments will be made on the basis of a 4 years fixed term contract Purpose The primary role of the "Collaboration and Document Management" Unit is to provide and maintain IT solutions for document management and collaboration. The main technical platforms used are OpenText Content Server and Microsoft SharePoint. S/he will be a key player in driving EIB's document management and collaboration strategy, working in close cooperation with business. S/he must be an effective communicator, at all organizational levels, and understand the value that can be delivered to business. S/he must have a thorough knowledge of the possibilities, strengths and weaknesses of state-of-art document management and collaboration tools; experience in OpenText Content Server and Microsoft SharePoint will be an advantage. Operating Network S/he will report to the IT Head of Division for Enterprise Applications. S/he will work closely with other IT application systems teams, with members of the Architecture, Integration and Support teams in the IT Department and with key business stakeholders in other Departments and Directorates, notably in Information Management and Procurement. Accountabilities Ensure alignment between the overall IT strategy and the strategic plan and work programme of Bank's document management and collaboration systems Analyse, promote and manage new and innovative projects to improve Bank-wide collaboration and document management, including reduction of paper and streamlining of workflows Provide expertise and recommendations on tools, technologies and solutions for document management and collaboration. Manage the staff and supervise overall operation of the Unit, including scheduling assignments and review of project work. Ensure the overall quality of the Unit's work Ensure the corrective and evolutionary maintenance and support of the Bank's OpenText Content Server and Microsoft SharePoint implementations, including future software upgrades. Ensure appropriate documentation of systems in production and of all projects managed, in line with IT standards. Manage contracts and invoices and overall relationships with external suppliers Qualifications Full University degree, preferably in Computer Science or related disciplines At least 5 years of professional experience in the IT function, preferably in the design, development, implementation and maintenance of document management and collaboration systems Very good understanding of document management and collaboration domains, and how they contribute to an effective organization Good knowledge of project management principles, methods and practices Good knowledge of the general technical environment, including Oracle and Sql SQL Server databases, Unix / Linux and Windows Good knowledge of service contracts, including procurement issues Experience and technical understanding of OpenText Content Server and/or Microsoft SharePoint, or other leading solutions for document management and collaboration Excellent knowledge of English or French (*), and good knowledge of the other Competencies Excellent interpersonal and oral and written communication skills at all levels in a multicultural environment. Ability to manage and, coach and motivate a team Strong capacity to think in technical and business terms with focus on both technical issues and business processes, and to work closely with key users Sense of responsibility and initiative Strong service skills with aptitude to work rapidly and under pressure Strong capacity to plan and to anticipate potential issues Strong capacity to analyse and synthetize complex problems Pragmatic approach to problem resolution Ease with external and internal contacts (*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not be yet proficient in one of the two languages. If they are selected, they are hired on the condition to build up rapidly knowledge of the relevant language, while they accept that their future career in the EIB may be subject to reaching sufficient proficiency in both working languages. Deadline for applications: 18th August 2014 We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their gender, age, nationality, race, culture, education and experience, religious beliefs, sexual orientation or disability.

Associate Information Management Officer, P-2. MICT, Arusha. Open until 22 August 2014

United Nations Mechanism for International Criminal Tribunals Associate Information Management Officer, P-2 (Arusha) DEADLINE FOR APPLICATIONS : 22 August 2014 DATE OF ISSUANCE : 23 July 2014 OFFICE : Office of the Prosecutor LOCATION : Arusha JOB OPENING NUMBER : 14-IMA-RMT-36430-R-ARUSHA United Nations Core Values: Integrity, Professionalism, Respect for Diversity Organizational setting and Reporting: This position is located in the Office of the Prosecutor (OTP) in the Arusha Branch of the Mechanism for International Criminal Tribunals (MICT). The incumbent will work under direct supervision of the Legal Officer and the general supervision of the Officer in Charge / Senior Legal Officer. Responsibilities: The incumbent will perform the following duties: · Provides electronic record keeping support and advice to OTP by advising on electronic record keeping system standards and compliance; oversees the digital records accessioning process; provides training in the use of metadata standards for the capture, maintenance and accessioning of digital archives; and manages system upgrades and migration for digital archives databases. · Supervises and undertakes records accession and disposition functions, including records appraisal, by liaising with OTP offices on the transfer and/or disposal of records, application of approved records retention schedules and security classifications, and analysing and evaluating records for evidential and informational value in support of records appraisal. · Supervises and undertakes records identification and archival processing activities by producing descriptive inventories and indexes; prepares mark-up of inventories for electronic dissemination; monitors adherence to description, database, preservation standards; · Ensures accurate electronic processing of OTP records by developing, enhancing and maintaining validations system and ensures proper confidentiality and security of records in OTP. · Performs and supervises reference functions by advising internal and external users on holdings and accessibility and assisting in the administration of access and declassification activities. · Keep abreast on the latest technology in the appropriate fields. · Performs other related duties, as required. Core Competencies: · Professionalism: Knowledge of information management and record keeping in electronic media. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description and research practices. Good research, analytical and problem-solving skills, advance computer literacy and proficiency in the use of database applications. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. · Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. · Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. QUALIFICATIONS Education: Advanced university degree in Archival / Information Science, Information Systems, Social Science or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. Extensive training in the use of computer systems, particularly with regards to databases. Knowledge in the use of ZyLAB and SharePoint will be an advantage. United Nations Mechanism for International Criminal Tribunals Work Experience: A minimum of two years of progressively responsible experience in information management, archives management, record management and/or related field, preferably in law enforcement organizations. Experience at the ICTR or ICTY will be an advantage. Languages: English and French are the working languages of the Mechanism for International Criminal Tribunals. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage. Assessment Method: There may be a technical test and competency-based interview. Special Notice: The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. No Fee: THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. HOW TO APPLY: All applications must be submitted through the UN Inspira portal. The Mechanism for International Criminal Tribunals is not able to accept applications for this vacancy via email. Internal applicants may go to https://inspira.un.org External applicants may go to https://careers.un.or

Associate Records Management Officer, P-2. MICT, Arusha. Open until 17 August 2014

United Nations Mechanism for International Criminal Tribunals Associate Records Management Officer, P2 DEADLINE FOR APPLICATIONS : 17 August 2014 DATE OF ISSUANCE : 18 July 2014 OFFICE : Office of the Prosecutor LOCATION : Arusha JOB OPENING NUMBER : 14-PGM-RMT-36303-R-ARUSHA (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Organizational setting and Reporting: This position is located in the Office of the Prosecutor (OTP) of the United Nations Mechanism for International Criminal Tribunals (UNMICT), Arusha. The incumbent will work under the direct supervision of the Legal Officer and the general supervision of the Officer in Charge / Senior Legal Officer. Responsibilities: The incumbent will perform the following duties: · Develop and implement procedures for the efficient, effective and safe handling of evidence, archiving of OTP records and management of OTP information demands. · Priorities and set target dates for the development and implementation of new procedures and the completion of projects undertaken by the OTP. · Responsible for the overall optimal functioning of the OTP’s evidence and related databases. Propose upgrades and changes when required. · Responsible for the receipt, handling and secure storage of all evidence ensuring that evidence is not interfered with, or accessed by unauthorized personnel. · Provides physical evidence to authorized OTP staff as required. · Ensure that the integrity of the physical collection is preserved by running continuous audit trail reports. · Secure evidence received under Chain of Custody procedures and ensure that these are strictly followed and enforced for evidence that has been identified under this exigency. · Research methods specifically aimed to store distinct evidence submitted (i.e. bacteria or fungi infected material, live ammunition, human remains, etc.) in order to avoid general contamination of the general collection. · Study, analyze and report on proposed changes or upgrades to the various software and hardware systems used by OTP. · Monitor the OTP archiving process, setting goals and targets for completion. · Support the use of evidence and other information by the OTP related to the provision of mutual legal assistanceincluding searching analyzing and classifying documents - and the use of materials in investigation, trial, appeal and other proceedings, as required. · Act as focal point for questions relating to OTP records, systems and databases. Attend meeting with OTP staff and other organs of the MICT, as appropriate to coordinate tasks. · Keep abreast on the latest technologies in the appropriate fields. · Liaise and negotiate with external sources to obtain the copies of publications and documents pertinent to the OTP and stay abreast of archival and library procedures at similar institution and on the latest technologies in the appropriate fields. · Performs other related duties, as required. Core Competencies: · Professionalism – Knowledge of archives management, recordkeeping and information management; professional knowledge in recordkeeping and electronic records, systems and storage media formats, preservation, migration management and digital multimedia formats; conceptual, analytical and innovative problem-solving ability; demonstrates ability to handle complex business processes and information integration issues; demonstrates understanding of the importance of confidentiality and security of the functions; shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. · Communication – Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. · Teamwork – Good interpersonal skills and ability to work in collaboration with staff at all levels, in a multicultural environment. Ability to motivate other members of the Team; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team United Nations Mechanism for International Criminal Tribunals accomplishments and accepts joint responsibility for team shortcomings. QUALIFICATIONS Education: Advanced university degree in Archival / Library Science, Records Management or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. Extensive training and experience in the use of computer systems, particularly with regards to databases. Knowledge in the use of ZyLAB and SharePoint will be an advantage. Work Experience: A minimum of five years of progressively responsible experience in evidence handling, record management and/or computer database systems for storage and retrieval of records and/or related field, preferably in law enforcement organizations. Experience at the ICTR and ICTY will be an advantage. Languages: Fluency in one of the working languages of the MICT, English or French (both oral and written) is required; knowledge of the other is desirable. Assessment Method: There may be an assessment exercise which may be followed by competency-based interview. Special Notice: The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. No Fee: THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. HOW TO APPLY: All applications must be submitted through the UN Inspira portal. The Mechanism for International Criminal Tribunals is not able to accept applications for this vacancy via email. Internal applicants may go to https://inspira.un.org External applicants may go to https://careers.un.org