Information Management Assistant, Nairobi
Closing Date: Friday, 21 January 2011
Job Title
INFORMATION MANAGEMENT ASSISTANT, G5
Department/ Office
UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station
NAIROBI
Posting Period
22 December 2010-21 January 2011
Job Opening number
10-IMA-UN ENVIRONMENT PROGRAMME-17391-R-NAIROBI
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This post is located in the OZONE Secretariat, Office of the Executive Director (OED) in UNEP. Under the overall supervision of the Senior Administrative Officer and the direct and joint supervision of the Programme Officer for Reporting, Data and Analysis and the Communications Officer, the incumbent will perform the following tasks:
Responsibilities
1. Archives and Records Management: Undertakes basic Local Area Network (LAN) administration duties; Provides standard and Archives and Records Management-specific applications support and applications/LAN troubleshooting for Secretariat staff; Conducts end-user training relating to standard electronic record keeping systems; Assists in editing Section web page. 2. Documents Management: Liaises with the Division of Conference Services with respect to preparation, reproduction and distribution of documents and publications; Assists in ordering and following-up on shipment of documents, reference materials, stationery and necessary equipment to various sites; Provides document delivery services as required; maintains the main Ozone Secretariat Website and Information Technology related tasks; Assists in occasional installation of software, updates, patches, testing and support; Performs troubleshooting of the computers within the Ozone Secretariat and fixing the problem or escalating the call to a senior Information Technology officer for further diagnosis; Assists in routine administration, operation, technical support and monitoring of the Secretariat's server system in the absence of computer systems Support Assistant; Provides occasional maintenance of the Secretariat' s web site; Acts as the computer systems backup staff in the absence of the Computer systems Support Assistant. 3. Pre-meeting work: Assists in the preparation and dispatch of letters of invitation and meeting documentation, and transmitting the same electronically; Assists colleagues by performing informal translation of some incoming correspondence in French and Spanish. 4. In-session servicing: Provision of specialized services related to distribution of documents in hard copy and in electronic format: Assists in the provision of IT assistance to delegates at paperless meetings; Assists the Database Manager and other IT Officers in organizing and posting documents during the meetings; Responds to general queries from meeting participants on documentation and IT issues. 5. Post-session arrangements: Dispatch of meeting reports, list of participants and other documents generated at the meetings; Perform other relevant duties as assigned.
Competencies
Professionalism: Demonstrate professional competency in database management (development/maintenance), cataloguing and publishing for production of various documents, publications and reports. Experience in website maintenance. Ability to respond to changing requirements and assignments; ability to apply good judgement in context of assignments given.
Technological Awareness: Keeps abreast of available technology; Understands applicability and limitation of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
Client orientation: Ability to identify clients' needs and appropriate solutions; ability to establish and maintain productive partnerships with clients.
Education
Completion of Secondary school is required. Additional technical training in the field of computer systems operations and technical issues, web design and maintenance is desirable.
Work Experience
A minumum of 5 years of relevant experience in computer systems operations, computer troubleshooting and fixing hardware and software problems is required. Experience in Microsoft office, other types of database, reports generating applications is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another UN official language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
1. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred and visa or work permit issues in order to take-up the appointment. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
2. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Thursday, January 6, 2011
Document Management Coordinator, FG II. EMSA, Lisbon. Open until 31 January 2011
CALL FOR APPLICATIONS
DOCUMENT MANAGEMENT COORDINATOR
Ref. n°: EMSA/CA/2010/05
The European Parliament and Council Regulation (EC) No 1406/20021 provides the legal
basis for the establishment of the European Maritime Safety Agency (EMSA).
The goal of the Agency is to provide technical and scientific assistance to the European Commission and the Member States on matters relating to the proper implementation of European Union legislation on maritime safety and pollution by ships. To do this, one of EMSA's tasks is to improve cooperation between Member States in all key areas. This includes undertaking a range of actions related to design, construction and operation of all types of merchant and fishing vessels.
In addition to its initial safety and pollution related work, in April 2004, EMSA was also given additional tasks by the European Council and the European Parliament related to oil pollution response, ship security and training of seafarers.
EMSA invites you to send your application for the recruitment of Document Management
Coordinator. The position is within Department A ‘Corporate Services’, Unit A.3 –
Operations Support.
More information about the Agency and its structure and activities can be found on our
website: http://www.emsa.europa.eu
Functions and Duties:
Reporting to the Head of Unit A.3, Operations Support, the successful candidate is
responsible for:
• Contributing to the implementation, maintenance and improvement of the Agency’s
document management policy;
• Assisting in elaborating the required implementing rules and procedures concerning
registration, filing, archiving and retention of documents and files;
• Ensuring access to documents (both in paper and electronic format) concerning the
activities of the Agency, taking into account the relevant provisions concerning
security and data protection;
1 OJ L 208, 5.8.2002, p.1, as amended by Regulation (EC) No 1644/2003 of the European Parliament and of the Council of 22 July 2003 (OJ L 245, 29.9.2003, p. 10) and Regulation (EC) No 724/2004 of the European Parliament and of the Council of 31 March 2004 (OJ L 129, 29.4.2004, p. 1).
• Ensuring implementation of the policies and rules in place concerning all aspects of document management in liaison with contact persons at Department and Unit level
across the Agency;
• Ensuring that the electronic system used for document management complies with
the Document Management Policy in place and documents are encoded in
accordance with the Agency’s Filing Plan;
• Assisting in procuring, organising and maintaining the appropriate in-house facilities to serve as archives;
• Securing physical integrity, protection, conservation, appraisal and transfer of
documents, records and files with a view to their permanent disposal or retention
and to opening them to the public in accordance with the existing regulations;
• Initiating and co-ordinating collaboration with colleagues in order to develop and
implement homogeneous compatible procedures, norms and methods to organise,
preserve and make accessible internal information and documents;
• Developing and providing training sessions;
• Monitoring and reporting on the progress and fulfilment of the objectives related to document management, both to staff and management.
Qualifications and experience required:
A. ELIGIBILITY CRITERIA:
A.1. Education and Experience:
• A post-secondary education attested by a diploma, or;
• A secondary education attested by a diploma giving access to post-secondary
education and appropriate professional experience of three years. The secondary
education diploma giving access to post-secondary education may be replaced by a
certificate of adequate professional training of not less then three years on condition that there was no similar professional training giving access to higher education at the time it was issued or;
• Successful completion of intermediate education plus two years relevant
supplementary specialised training plus five years’ appropriate professional
experience.
A.2. Language skills:
The main working language in the field of maritime safety is English. Candidates must
therefore have a very good command of oral English as well as in writing with a
satisfactory knowledge of at least one other official language of the European Union to the extent necessary for the performance of the above mentioned duties.
A.3. General Conditions: In addition, in order to be eligible the candidate must:
• You must be a national of one of the Member States of the European Union or of
Iceland or Norway;
• You must be entitled to your full rights as a citizen2;
• You must have fulfilled the obligations imposed on you by the laws concerning
military service;
• You must meet the character requirements for the duties involved;
• Be physically fit to perform the duties linked to the post3.
2 Prior to the appointment, the successful candidate will be asked to provide a police certificate confirming the absence of any criminal record.
3 Before being engaged the candidate will be medically examined in order that the Agency may be satisfied that he/she fulfils the requirements of Article 12 (2) (d) of the Conditions of Employment of Other Servants of the European Communities.
B. SELECTION CRITERIA:
B.1. Essential:
• Good knowledge on documentation management;
• Good organisational skills;
• Good drafting skills in English and capacity to gather and organise information to
produce presentations, arrange and gather information for meetings and prepare
reports;
• Strong customer-focused approach to work;
• Ability to establish and maintain effective working relations with people of different national and cultural backgrounds;
• Capacity to work under minimum supervision;
• Sense of initiative and responsibility;
• Proficiency in using MS Office tools;
• Ability to work under pressure and to respond quickly to new demands.
B.2. Advantageous:
• Archivist/Documentation management experience or studies;
• Coordination skills;
• Experience in EU Institutions or Agencies;
• Knowledge of a third language.
Conditions of Employment:
• The successful candidate will be appointed as a Contract staff member under the
provisions of Title IV, Article 80 of the Conditions of Employment of other Servants of the European Communities.
• The initial duration of the contract will be 3 years with possibility of renewal.
• The successful candidate will be recruited in function group II. The grade will be
determined in accordance with the number of years of professional experience.
• The basic monthly salary for the entry grade of Function Group II, (Function Group
II, Grade 4, Step 1) before any deductions or allowances, at 1 July 2009 is 1683.35€.
• In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national
taxation.
• Please note that recruitment is done in the first step of the indicated grade.
• EMSA offers a comprehensive welfare package including pension scheme, medical,
accident and occupational disease insurance coverage, unemployment and invalidity
allowance. Further information regarding rights and conditions of employment can be
found in the following document:
http://ec.europa.eu/civil_service/docs/toc100_en.pdf
• The place of employment is Lisbon, Portugal.
Submission of applications:
Each application shall contain the three following documents:
1) A detailed curriculum vitae in European format (that can be obtained at the
following address or downloaded from EMSA web site)
http://europass.cedefop.eu.int/europass/home/vernav/Europasss+Documents/Eu
ropass+CV/navigate.action.
2) A duly completed and signed declaration of honour (to be downloaded from
EMSA web site).
3) A motivation letter of 2 pages maximum.
Candidates are kindly requested to provide 5 copies (1 original + 4 copies) of their
application in order to facilitate the recruitment process. The complete application
should be sent by registered mail to:
Vacancy reference n°:
EMSA/CA/2010/05 DOCUMENT MANAGEMENT COORDINATOR
EMSA
HR Sector
Cais do Sodre
1249-206 Lisbon, Portugal
Only complete applications containing the three above mentioned documents and
sent by registered mail within the deadline will be taken into account.
The postmark will serve as proof of the date of dispatch. The vacancy reference
number must be clearly indicated on the envelope.
The deadline for sending your application is 31 January 2011.
Please note:
• Mention clearly your address for correspondence and for invitation to an interview.
All correspondence will be sent to this address. Inform us of any change
immediately.
• EMSA is an equal opportunity employer and encourages applications from
women.
• If you are invited to an interview you will be asked to submit supporting documents
to prove the information provided in your application.
• You may apply in any of the official languages of the European Community, but it
would be helpful to apply in English in order to facilitate the selection process.
However you are requested to state your educational qualifications and positions
held in the language of origin.
The Selection Process:
All candidates will receive an acknowledgement of receipt for their application. For each selection process a Selection Committee is nominated. The Selection Committee will evaluate all applications and select those candidates meeting the eligibility criteria and matching best the selection criteria required in this vacancy notice. The selected candidates will be invited to pass one or several written exams related to the job profile and to take part in a selection interview.
During this recruitment phase, the selected candidates will be evaluated by the Selection Committee. After the interviews, the Selection Committee will draw up a list of the most suitable candidates. The Appointing Authority will select the successful candidate and inform him/her accordingly. As soon as this decision is taken, all candidates will receive an information letter.
Please note that a binding commitment can only be made after verification of all
conditions and will take the form of a contract signed by the Executive Director.
The reserve list will remain valid for a period of 1 year following its establishment.
Therefore candidates whose name will be put on a reserve list could be offered a
contract during this period of time.
Please note that the selection process may take several months to be completed
and that no information will be released during this period. Once a selection process
has been completed, its status will be displayed on our web site.
DOCUMENT MANAGEMENT COORDINATOR
Ref. n°: EMSA/CA/2010/05
The European Parliament and Council Regulation (EC) No 1406/20021 provides the legal
basis for the establishment of the European Maritime Safety Agency (EMSA).
The goal of the Agency is to provide technical and scientific assistance to the European Commission and the Member States on matters relating to the proper implementation of European Union legislation on maritime safety and pollution by ships. To do this, one of EMSA's tasks is to improve cooperation between Member States in all key areas. This includes undertaking a range of actions related to design, construction and operation of all types of merchant and fishing vessels.
In addition to its initial safety and pollution related work, in April 2004, EMSA was also given additional tasks by the European Council and the European Parliament related to oil pollution response, ship security and training of seafarers.
EMSA invites you to send your application for the recruitment of Document Management
Coordinator. The position is within Department A ‘Corporate Services’, Unit A.3 –
Operations Support.
More information about the Agency and its structure and activities can be found on our
website: http://www.emsa.europa.eu
Functions and Duties:
Reporting to the Head of Unit A.3, Operations Support, the successful candidate is
responsible for:
• Contributing to the implementation, maintenance and improvement of the Agency’s
document management policy;
• Assisting in elaborating the required implementing rules and procedures concerning
registration, filing, archiving and retention of documents and files;
• Ensuring access to documents (both in paper and electronic format) concerning the
activities of the Agency, taking into account the relevant provisions concerning
security and data protection;
1 OJ L 208, 5.8.2002, p.1, as amended by Regulation (EC) No 1644/2003 of the European Parliament and of the Council of 22 July 2003 (OJ L 245, 29.9.2003, p. 10) and Regulation (EC) No 724/2004 of the European Parliament and of the Council of 31 March 2004 (OJ L 129, 29.4.2004, p. 1).
• Ensuring implementation of the policies and rules in place concerning all aspects of document management in liaison with contact persons at Department and Unit level
across the Agency;
• Ensuring that the electronic system used for document management complies with
the Document Management Policy in place and documents are encoded in
accordance with the Agency’s Filing Plan;
• Assisting in procuring, organising and maintaining the appropriate in-house facilities to serve as archives;
• Securing physical integrity, protection, conservation, appraisal and transfer of
documents, records and files with a view to their permanent disposal or retention
and to opening them to the public in accordance with the existing regulations;
• Initiating and co-ordinating collaboration with colleagues in order to develop and
implement homogeneous compatible procedures, norms and methods to organise,
preserve and make accessible internal information and documents;
• Developing and providing training sessions;
• Monitoring and reporting on the progress and fulfilment of the objectives related to document management, both to staff and management.
Qualifications and experience required:
A. ELIGIBILITY CRITERIA:
A.1. Education and Experience:
• A post-secondary education attested by a diploma, or;
• A secondary education attested by a diploma giving access to post-secondary
education and appropriate professional experience of three years. The secondary
education diploma giving access to post-secondary education may be replaced by a
certificate of adequate professional training of not less then three years on condition that there was no similar professional training giving access to higher education at the time it was issued or;
• Successful completion of intermediate education plus two years relevant
supplementary specialised training plus five years’ appropriate professional
experience.
A.2. Language skills:
The main working language in the field of maritime safety is English. Candidates must
therefore have a very good command of oral English as well as in writing with a
satisfactory knowledge of at least one other official language of the European Union to the extent necessary for the performance of the above mentioned duties.
A.3. General Conditions: In addition, in order to be eligible the candidate must:
• You must be a national of one of the Member States of the European Union or of
Iceland or Norway;
• You must be entitled to your full rights as a citizen2;
• You must have fulfilled the obligations imposed on you by the laws concerning
military service;
• You must meet the character requirements for the duties involved;
• Be physically fit to perform the duties linked to the post3.
2 Prior to the appointment, the successful candidate will be asked to provide a police certificate confirming the absence of any criminal record.
3 Before being engaged the candidate will be medically examined in order that the Agency may be satisfied that he/she fulfils the requirements of Article 12 (2) (d) of the Conditions of Employment of Other Servants of the European Communities.
B. SELECTION CRITERIA:
B.1. Essential:
• Good knowledge on documentation management;
• Good organisational skills;
• Good drafting skills in English and capacity to gather and organise information to
produce presentations, arrange and gather information for meetings and prepare
reports;
• Strong customer-focused approach to work;
• Ability to establish and maintain effective working relations with people of different national and cultural backgrounds;
• Capacity to work under minimum supervision;
• Sense of initiative and responsibility;
• Proficiency in using MS Office tools;
• Ability to work under pressure and to respond quickly to new demands.
B.2. Advantageous:
• Archivist/Documentation management experience or studies;
• Coordination skills;
• Experience in EU Institutions or Agencies;
• Knowledge of a third language.
Conditions of Employment:
• The successful candidate will be appointed as a Contract staff member under the
provisions of Title IV, Article 80 of the Conditions of Employment of other Servants of the European Communities.
• The initial duration of the contract will be 3 years with possibility of renewal.
• The successful candidate will be recruited in function group II. The grade will be
determined in accordance with the number of years of professional experience.
• The basic monthly salary for the entry grade of Function Group II, (Function Group
II, Grade 4, Step 1) before any deductions or allowances, at 1 July 2009 is 1683.35€.
• In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national
taxation.
• Please note that recruitment is done in the first step of the indicated grade.
• EMSA offers a comprehensive welfare package including pension scheme, medical,
accident and occupational disease insurance coverage, unemployment and invalidity
allowance. Further information regarding rights and conditions of employment can be
found in the following document:
http://ec.europa.eu/civil_service/docs/toc100_en.pdf
• The place of employment is Lisbon, Portugal.
Submission of applications:
Each application shall contain the three following documents:
1) A detailed curriculum vitae in European format (that can be obtained at the
following address or downloaded from EMSA web site)
http://europass.cedefop.eu.int/europass/home/vernav/Europasss+Documents/Eu
ropass+CV/navigate.action.
2) A duly completed and signed declaration of honour (to be downloaded from
EMSA web site).
3) A motivation letter of 2 pages maximum.
Candidates are kindly requested to provide 5 copies (1 original + 4 copies) of their
application in order to facilitate the recruitment process. The complete application
should be sent by registered mail to:
Vacancy reference n°:
EMSA/CA/2010/05 DOCUMENT MANAGEMENT COORDINATOR
EMSA
HR Sector
Cais do Sodre
1249-206 Lisbon, Portugal
Only complete applications containing the three above mentioned documents and
sent by registered mail within the deadline will be taken into account.
The postmark will serve as proof of the date of dispatch. The vacancy reference
number must be clearly indicated on the envelope.
The deadline for sending your application is 31 January 2011.
Please note:
• Mention clearly your address for correspondence and for invitation to an interview.
All correspondence will be sent to this address. Inform us of any change
immediately.
• EMSA is an equal opportunity employer and encourages applications from
women.
• If you are invited to an interview you will be asked to submit supporting documents
to prove the information provided in your application.
• You may apply in any of the official languages of the European Community, but it
would be helpful to apply in English in order to facilitate the selection process.
However you are requested to state your educational qualifications and positions
held in the language of origin.
The Selection Process:
All candidates will receive an acknowledgement of receipt for their application. For each selection process a Selection Committee is nominated. The Selection Committee will evaluate all applications and select those candidates meeting the eligibility criteria and matching best the selection criteria required in this vacancy notice. The selected candidates will be invited to pass one or several written exams related to the job profile and to take part in a selection interview.
During this recruitment phase, the selected candidates will be evaluated by the Selection Committee. After the interviews, the Selection Committee will draw up a list of the most suitable candidates. The Appointing Authority will select the successful candidate and inform him/her accordingly. As soon as this decision is taken, all candidates will receive an information letter.
Please note that a binding commitment can only be made after verification of all
conditions and will take the form of a contract signed by the Executive Director.
The reserve list will remain valid for a period of 1 year following its establishment.
Therefore candidates whose name will be put on a reserve list could be offered a
contract during this period of time.
Please note that the selection process may take several months to be completed
and that no information will be released during this period. Once a selection process
has been completed, its status will be displayed on our web site.
Records/Archives Officer - Electronic. World Bank, Washington DC. Open until 18 January 2011
Job # 110016
Job Title Records/Archives Officer - Electronic Job Family Information Management and Technology
Location Washington, DC
Appointment International Hire
Job Posted 04-Jan-2011
Closing Date 18-Jan-2011
Language Requirements English [Essential]; French [Desired]; Spanish [Desired]
Appointment Type
Background / General description
The Library and Archives of Development (LAD) provides information services to the Bank Group and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit (IDU). This position is in the Archives of Development.
The World Bank Group Library and Archives of Development manage the world’s most extensive collection of development information. The service’s integrated assets enable operations staff to quickly find and use premium paper and digital information in their daily work around the world. The Archives work program focuses on preserving institutional memory, assisting internal and external clients find and use information, and promoting international standards for Records Management practices within the Bank. The Archives is responsible for retention disposition policies for Bank Group records (in all formats and media) and for providing secure storage and retrieval services for non-current records. The Archives reports to the Manager and Chief Archivist, and to the Vice President and Chief Information Officer, IMT.
Duties and Accountabilities
• Serves as technical expert in support of electronic records management and archival systems of ISGLA.
• Provides input to the records retention and disposition schedules, particularly for electronic records and develops quality control standards for same.
• Helps to search for electronic records due for destruction.
• Analyzes current procedures and IT architectures to recommend to the Bank Group Chief Archivist, approaches and techniques for the identification, scheduling, preservation, and use of the electronic records based on industry standards and best practices.
• Develops quality control standards, metadata and cataloging rules for a variety of electronic systems.
• Works with system architects, developers and administrators to integrate recordkeeping requirements into existing systems, new off-the-shelf systems and systems upgrades, with particular emphasis on Documentum products, including Documentum Records Manager.
• Serves as systems expert for electronic records softwares.
• Develops a big bucket strategy for electronic records and implements system.
• Manages business analysis activities on electronic records and collaborates with various groups on implementation of solutions.
• Assists ISG in the ECM technology implementation for compliance with electronic records requirements.
• Works with ISG staff to coordinate ECM implementation and related initiatives (e.g., taxonomy, enterprise search, storage, business continuity, web archives, digital preservation, etc).
• Revises electronic records strategy and standards to integrate and coordinate with related corporate strategies (information quality, enterprise IT architecture, ECM architecture, security).
• Provides advice on organization and preservation of digital historic collections (e.g., web Archives, digital photographs, digital multimedia).
• As an integral part of the Archives team, is an active participant in Archives’ day to day projects, responsibilities and deliverables.
Specific Functions
• Develops long-range organizational strategies and plans for electronic records strategies.
• Works with archivists on the translation of electronic records strategies into schedules, actions and procedures, development of records retention schedules pertaining to active, semi-active and archived electronic records.
• Conducts periodic inventories and updates to record schedules to ensure that all new records series are supported.
• Formulates and implements unit procedures and practices for electronic records to comply with electronic records management disposition scheduling requirements and with institutional/international regulations for storage, security and access to electronic records.
• Has responsibility for oversight of some electronic records appraisal activities.
• Provides technical advice and assistance on electronic records (all status conditions) creation, determination, maintenance and disposition.
• Ensures collection and dissemination of professional information on electronic records management.
• Advises organizational units and all administrators of certified records management system on electronic records life cycle management to ensure that electronic records are protected from beginning to end of life cycle.
• Works in coordination with information security to develop internal control measures to protect organizational integrity of electronic records and to prevent unauthorized use of misappropriation of classified information.
• Conducts information management assessments and develops electronic records management procedures to support all business areas of the organization.
• Conducts periodic quality assurance checks of all certified records management systems in the World Bank.
Selection Criteria
Successful candidates are expected to demonstrate:
• Sound theoretical and/or applied knowledge of database and information management systems.
• Ability to develop classification schemes to manage active records and make judgments on the archival value of the variety of documents and business records of the organization
• Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems especially Documentum. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
• Demonstrated interest in and understanding of the Bank Group’s work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
• MA/MS in Computer or Information Science or related field, plus 5 years of relevant experience. BA/BS in Computer or Information Science or related field, plus 7 years of relevant experience is minimum requirement.
• Experience in both Archives and IT which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
• Proven experience in working on electronic records programs for archives.
• Knowledge and understanding of business processes and information systems.
• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and analysis.
• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Proven ability to develop and maintain good working relationships with staff at different levels across the organization; evidence of leadership effectiveness.
• Excellent verbal and written communication in English a must; proven ability to write concise reports and deliver effective oral presentations; command of French or Spanish highly desirable.
• Good public outreach skills a must.
The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.
Job Title Records/Archives Officer - Electronic Job Family Information Management and Technology
Location Washington, DC
Appointment International Hire
Job Posted 04-Jan-2011
Closing Date 18-Jan-2011
Language Requirements English [Essential]; French [Desired]; Spanish [Desired]
Appointment Type
Background / General description
The Library and Archives of Development (LAD) provides information services to the Bank Group and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit (IDU). This position is in the Archives of Development.
The World Bank Group Library and Archives of Development manage the world’s most extensive collection of development information. The service’s integrated assets enable operations staff to quickly find and use premium paper and digital information in their daily work around the world. The Archives work program focuses on preserving institutional memory, assisting internal and external clients find and use information, and promoting international standards for Records Management practices within the Bank. The Archives is responsible for retention disposition policies for Bank Group records (in all formats and media) and for providing secure storage and retrieval services for non-current records. The Archives reports to the Manager and Chief Archivist, and to the Vice President and Chief Information Officer, IMT.
Duties and Accountabilities
• Serves as technical expert in support of electronic records management and archival systems of ISGLA.
• Provides input to the records retention and disposition schedules, particularly for electronic records and develops quality control standards for same.
• Helps to search for electronic records due for destruction.
• Analyzes current procedures and IT architectures to recommend to the Bank Group Chief Archivist, approaches and techniques for the identification, scheduling, preservation, and use of the electronic records based on industry standards and best practices.
• Develops quality control standards, metadata and cataloging rules for a variety of electronic systems.
• Works with system architects, developers and administrators to integrate recordkeeping requirements into existing systems, new off-the-shelf systems and systems upgrades, with particular emphasis on Documentum products, including Documentum Records Manager.
• Serves as systems expert for electronic records softwares.
• Develops a big bucket strategy for electronic records and implements system.
• Manages business analysis activities on electronic records and collaborates with various groups on implementation of solutions.
• Assists ISG in the ECM technology implementation for compliance with electronic records requirements.
• Works with ISG staff to coordinate ECM implementation and related initiatives (e.g., taxonomy, enterprise search, storage, business continuity, web archives, digital preservation, etc).
• Revises electronic records strategy and standards to integrate and coordinate with related corporate strategies (information quality, enterprise IT architecture, ECM architecture, security).
• Provides advice on organization and preservation of digital historic collections (e.g., web Archives, digital photographs, digital multimedia).
• As an integral part of the Archives team, is an active participant in Archives’ day to day projects, responsibilities and deliverables.
Specific Functions
• Develops long-range organizational strategies and plans for electronic records strategies.
• Works with archivists on the translation of electronic records strategies into schedules, actions and procedures, development of records retention schedules pertaining to active, semi-active and archived electronic records.
• Conducts periodic inventories and updates to record schedules to ensure that all new records series are supported.
• Formulates and implements unit procedures and practices for electronic records to comply with electronic records management disposition scheduling requirements and with institutional/international regulations for storage, security and access to electronic records.
• Has responsibility for oversight of some electronic records appraisal activities.
• Provides technical advice and assistance on electronic records (all status conditions) creation, determination, maintenance and disposition.
• Ensures collection and dissemination of professional information on electronic records management.
• Advises organizational units and all administrators of certified records management system on electronic records life cycle management to ensure that electronic records are protected from beginning to end of life cycle.
• Works in coordination with information security to develop internal control measures to protect organizational integrity of electronic records and to prevent unauthorized use of misappropriation of classified information.
• Conducts information management assessments and develops electronic records management procedures to support all business areas of the organization.
• Conducts periodic quality assurance checks of all certified records management systems in the World Bank.
Selection Criteria
Successful candidates are expected to demonstrate:
• Sound theoretical and/or applied knowledge of database and information management systems.
• Ability to develop classification schemes to manage active records and make judgments on the archival value of the variety of documents and business records of the organization
• Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems especially Documentum. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
• Demonstrated interest in and understanding of the Bank Group’s work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
• MA/MS in Computer or Information Science or related field, plus 5 years of relevant experience. BA/BS in Computer or Information Science or related field, plus 7 years of relevant experience is minimum requirement.
• Experience in both Archives and IT which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
• Proven experience in working on electronic records programs for archives.
• Knowledge and understanding of business processes and information systems.
• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and analysis.
• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Proven ability to develop and maintain good working relationships with staff at different levels across the organization; evidence of leadership effectiveness.
• Excellent verbal and written communication in English a must; proven ability to write concise reports and deliver effective oral presentations; command of French or Spanish highly desirable.
• Good public outreach skills a must.
The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.
Wednesday, January 5, 2011
Head of Information Services, A3. NURC, La Spezia. Open until 26 January 2011
Vacancy Announcement
Vacancy 18/2010
HEAD OF INFORMATION SERVICES, NATO GRADE A3
NATO Undersea Research Centre, La Spezia, Italy
Closing Date 26 January 2011
The NATO Undersea Research Centre (NURC) is seeking applicants for the position of Head, Information Services within the Technical Support Division. The post holder manages and provides information services in support of the scientific, technical and administrative functions at NURC. The Head manages the intellectual property of the Centre, printing and publishing operations, and facilitates the distribution of information/products between NURC and NATO commands and agencies, as well as national distribution centres.
MAIN DUTIES
1. Manage information services:
a. Develop and update the Centre’s information services to support research projects and improve information sharing: these include management of the technical library and the NURC Registry
b. Develop and maintain guidelines for the classification, control and dissemination of information in compliance with NATO policies
c. Identify, manage and control proprietary information and intellectual property
d. Define requirements, implement and maintain tools and systems to enable the efficient management of information throughout its life-cycle
e. Archive data and information products for long term use
f. Manage the NURC websites, including social networking sites, special events/project sites and online services such as event registration, electronic payments
2. Manage the production, printing and distribution of NURC information:
a. Manage and track the publication review and approval process, assign report numbers and maintain official templates
b. Edit and/or oversee the editing of scientific, technical and management reports, newsletters/pamphlets and web content for external audiences
c. Produce (develop, layout, print) technical reports, official documents, annual reports, and other documents
d. Manage the production and printing of public materials such as posters and business cards
e. Coordinate with NATO bodies and national distribution centres in the distribution of NURC products
f. Publish information on the NURC intranet
3. Improve information sharing and knowledge management:
a. Make available tools and processes to improve information sharing and management of corporate knowledge
b. Educate and train users in content management and use of information tools and systems
c. Develop standards for information management to enable easy retrieval, both internally and in coordination with external stakeholders
ESSENTIAL QUALIFICATIONS AND EXPERIENCE
1. A university degree in management information systems, library, computer science, information science or related disciplines and 4 years of related professional experience OR a higher secondary education and completed advanced vocational training in the discipline leading to a professional qualification or professional accreditation with 5 years of related professional experience.
2. Demonstrated knowledge of the application of information technology to information organisation and retrieval, publishing and archiving.
3. Experience with intellectual property management, in particular the implementation of tools, systems and processes to enable the capture, organisation, sharing and archival of information.
4. Knowledge of electronic publishing standards and processes, and the distribution and dissemination of information products.
5. Experience in and knowledge of scientific information, preferably in a comparable-sized and scope research organisation.
6. Experience in leading and supervising teams, and in planning and execution of work priorities.
7. The ability to read, write, speak, and comprehend English language at a professional level. The work of the NURC is conducted primarily in the English language.
8. A NATO Secret security clearance (if not currently held the incumbent must be eligible for this level of clearance).
DESIRABLE QUALIFICATIONS AND EXPERIENCE
The following would be considered an advantage:
1. Masters degree in a relevant field.
2. Excellent written and oral communication skills (in English), including the ability to edit technical information and to write content at the appropriate level for target audiences in an international environment.
3. Experience with the classification and control of information, and with the safeguard and control of intellectual property including copyright.
4. Experience in change management, getting users to adopt new tools and processes.
5. Experience working with/in an international organisation.
6. Ability to obtain a NATO COSMIC Top Secret security clearance.
PERSONAL ATTRIBUTES:
Leadership and management:
1. Able to take initiative, and provide creative solutions to meet the information needs of internal and external customers.
2. Able to evaluate, establish and adjust priorities, make decisions, and assume full accountability for actions and decisions taken.
3. Able to lead, motivate and mentor staff within the group.
4. Able to persuade and influence stakeholders to adopt new practices and processes.
Relationships and Communication:
1. Able to develop long-term strategic relationships with stakeholders, partners and sponsors.
2. Able to understand, explain and present complex ideas to both specialist and non-specialist audiences at all levels in a clear, concise, persuasive manner, both written and oral.
3. Able to conduct discussions with representatives of NATO nations or other NATO bodies, and have regular professional contact typically at the operational level inside and outside the Centre with political awareness, good listening and negotiating skills, tact, judgment and adaptability.
CONTRACT
Successful candidate will be offered a three-year definite duration contract which might be followed by an indefinite duration contract. NURC offers a comprehensive benefits package including tax-free remuneration, 6 weeks annual vacation, life and medical insurance, a retirement plan, educational allowance for dependent children and paid travel to the home country for the international staff member and family every two years.
APPLICATION PROCEDURE
Applications indicating the vacancy number and job title must be submitted via email using the NURC application and post requirements forms, which are available on the NURC Recruitment Website (http://www.nurc.nato.int/employment/vacancies.htm). Please note that we accept applications electronically without a photograph and without a signature at this stage in the process. All applications are acknowledged by return e-mail. Should you not receive an acknowledgement within 3 working days of submitting your application, please re-submit the application to recruitment@nurc.nato.int
Note: Curriculum Vitae or résumés will not be accepted as a valid application.
Closing Date for applications: 26 January 2011
POC: Human Resources Branch (recruitment@nurc.nato.int)
Notes for candidates: the candidature of NATO redundant staff will be considered and evaluated before any other candidature.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
Appointment will be subject to the deliverance of a NATO Secret security clearance by the national Authorities of the selected candidate and approval of the candidate’s medical file by the NATO Medical Adviser and the Organization’s insurers.
Notes for NATO civilian personnel officers/human resources managers: if you have any qualified redundant staff, please advise NURC either by message or e-mail (recruitment@nurc.nato.int) no later than 20 January 2011.
Remarks: only nationals of the 28 NATO member countries can apply for vacancies at NURC. The NATO member countries are: Albania, Belgium, Bulgaria, Canada, Croatia,
Czech Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, the Netherlands, Turkey, United Kingdom, and United States.
POC: Human Resources Branch (recruitment@nurc.nato.int)
Attachment: NATO JOB DESCRIPTION, Post Number TRC TIX 0010
NATO JOB DESCRIPTION
PART I - JOB IDENTIFICATION
Job Title
Head (Information Services)
Date 27 Jun 2008
PE Post Number
TRC TIX 0010
Command
Allied Command Transformation
Rank/Grade
A-3
HQ
NATO Undersea Research Centre ISPE
Nationality
Division
Technical Support Division
Service
Branch
Information Services Office
Job Code
322I
Duty Location
La Spezia (ITA)
PART II - PE DETAILS
A. POST CONTEXT
- The NATO Undersea Research Centre (NURC) develops technology that will facilitate the transformation of NATO military capabilities and is a focus for partnering in maritime innovation for NATO Commands and the NATO Nations. The Technical Support Division makes available up-to-date technologies for the use of the Research Division, to purchase, design and integrate equipments and systems, and to optimize the use of NURC sea-going resources. Information Services Office facilitates the flow in scientific, technical, and administrative information between NURC and NATO Commands and Agencies and national distributions centres. Under the direction of the Head, Technical Support Dept and in close coordination with the Director, Deputy Director, and other members of Management, the Post Holder is responsible for the management and provision of information services.
B. REPORTS TO
Division Head (Technical Support Division), TRC TXX 0010.
C. PRINCIPAL DUTIES
The incumbent’s duties are:
The incumbent of this position is responsible managing information at the Centre, including the processes through which the scientific output of the Centre is documented, published, distributed, archived and preserved. He / she provides information services and associated support to meet the Centre’s scientific and business information needs. Duties and responsibilities include the following:
1. Manage the Dept: develop and manage departmental budget, plan and review work priorities and tasks, and supervise subordinates to ensure that the functions of the Dept are effectively carried out and its objectives achieved.
2. Serve as the Centre’s Information Manager: manage information in accordance with the principles of the NATO Information Management Policy (NIMP).
a. In collaboration with the Centre’s management staff, develop and update the Centre’s Information Management Plan.
b. In close cooperation with the Security Officer and CIS Security Officer, develop and maintain security classification guidelines to assist Centre staff to classify and disseminate information in compliance with NATO guidelines.
c. Identify, manage and control proprietary information and intellectual property; directly responsible for the management of NURC’s copyright, having the authority to sign copyright agreements on behalf of the Director.
d. Provide guidance on the proper management, use, preservation and disposal of information at the Centre.
e. Collaborate with the Centre’s external customers within NATO and in the Nations to ensure efficient distribution of the Centre’s information products.
f. In collaboration with the Public Information Officer and NURC management, provide information to communities of interest in the appropriate formats.
g. Oversee the distribution of Centre publications; keep track of distribution, usage and access to the Centre’s information products, providing periodic usage reports and analysis.
h. Work with the Communications Information Systems (CIS) Department to define requirements and to implement tools and systems to enable the efficient management of information throughout its life-cycle.
3. Manage the publication of Centre documents and web content:
a. Manage and track the publication review and approval process, providing reports on the number and type of publications issued.
b. Edit scientific, technical and management reports, newsletters, pamphlets and regular reports for external audiences, the Scientific Programme of Work (SPOW) and Annual Progress Report (APR), publications of an historical nature about the Centre and relevant technologies and any other information published or archived by the Centre.
c. Maintain and develop the content for the Centre’s websites (public, internal and NATO) and intranet (also known as the MIS) in conjunction with content owners.
d. Oversee the production of graphics for use in Centre publications, electronic and print media; develop and maintain visual aids.
e. Develop and maintain standard templates for use in publications and presentations; ensure that NATO and NURC’s visual identity and branding are maintained.
4. Ensure that the Centre’s Library and technical literature are maintained, including:
a. Maintenance of the library and provision of access to technical literature for the staff.
b. Acquisition, organisation and dissemination of scientific and technical information.
5. Assist in the marketing of the Centre.
Legal authority is held: None
Budget authority is held: None
Decision authority is held: None
There are first line reporting responsibilities for the following numbers of staff: 1 x C-5; 2 x B-5; 2 x B-4; 1 x B-3
D. ADDITIONAL DUTIES
1. The incumbent may be required to perform his or her duties onboard NURC’s vessels and may be called upon to perform like duties elsewhere in the organisation.
2. Flexibility Clause: In order for the command to deal with emergent requirements, the incumbent may be required to perform other related duties as directed (in particular, the incumbent can expect to work as a member of Working Groups, Project Teams, etc. for defined periods of time). Additionally, the incumbent may also be reassigned as directed by the Deputy Director for up to 180 days (and where necessary in excess of 180 days with the agreement of the incumbent).
3. Annual TDY Requirement: The incumbent can expect to go on TDY both within and outside NATO’s boundaries.
The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract
The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk
PART III – QUALIFICATIONS
A. ESSENTIAL QUALIFICATIONS
1. Professional/Experience
Primary: 322I Library, information, archive - Information management
The overall management of information, as a fundamental business resource, to ensure that the information needs of the business are met. Encompasses development and promotion of the strategy and policies covering the design of information structures and taxonomies, the setting of policies for the sourcing and maintenance of the data content, the management and storage of electronic content and the analysis of information structure (including logical analysis of data and metadata). Includes overall responsibility for compliance with regulations, standards and codes of good practice relating to information and documentation records management, information assurance and data protection. [Ref: SFIA v3 2005:IRMG]
Primary Skill Level: Ensure/Advise: Takes responsibility for planning effective electronic information storage, sharing and publishing within the organisation. Maintains and communicates the organisation’s information management strategy. Devises and implements electronic document and record systems, including classification, retrieval and retention processes. Maintains an inventory of information subject to data protection legislation. Reviews new business proposals and provides specialist advice on information management, including advice on and promotion of collaborative working. Responsible for ensuring compliance with organisational policies and procedures and overall information management strategy. [Ref: SFIA v3 2005:IRMG]
a. 4-7 years of professional working experience (depending on educationa background/degree) in the administrative field.
b. Experience in and knowledge of scientific information, preferably in a comparable-sized research organization.
c. Knowledge of the application of information technology to information retrieval, publishing and archiving.
d. Excellent English with writing skill and the ability to edit scientific papers written in English by authors whose English has been acquired as a second language.
e. Education preferably with indication of scientific or technical communication interest.
2. Education/Training
University Degree in management information systems, library, computer science, information science or related discipline and 4 years post related experience, or a Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related and 2 years function related experience.
3. Security Clearance
NATO SECRET
4. Language
English SLP 3333 (Listening, Speaking, Reading and Writing)
NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.
5. Standard Automatic Data Processing Knowledge
Word Processing:
Working Knowledge
Spreadsheet:
Working Knowledge
Graphics Presentation:
Working Knowledge
Database:
Advanced Knowledge
eMail Clients/Web Browsers:
Working Knowledge
Web Content Management:
Advanced Knowledge
B. DESIRABLE QUALIFICATIONS
1. Professional/Experience
Specific Experience: a. Past experience of information management in an international organisation.
b. Experience with the classification and control of information.
c. Experience with the safeguard and control of intellectual property.
d. Experience with a formal quality management system.
2. Education/Training
a. Professional qualification in librarianship or information science.
3. Language
C. CIVILIAN POSTS
1. Personal Attributes
The incumbent has the personal qualities of tact, judgment and adaptability to work harmoniously with colleagues and other staff in a multicultural environment as well as with staff from private scientific/industrial organizations.
2. Managerial Responsibilities
Heads a unit which involves the direction, planning and coordination of related but more diverse subjects which may require external coordination.
There are first line reporting responsibilities for the following numbers of staff: 1 x C-5; 2 x B-5; 2 x B-4; 1 x B-3
3. Professional Contacts
Professional contacts at higher level both inside and outside the Centre, often requiring explanation, discussion, persuasion and approval of action to achieve good technical results.
4. Contribution to the Objectives
Supervise the editing, production, archiving, and electronic publishing of Centre documents. Serve as Centre Information Manager.
5. Work Environment
The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk
Vacancy 18/2010
HEAD OF INFORMATION SERVICES, NATO GRADE A3
NATO Undersea Research Centre, La Spezia, Italy
Closing Date 26 January 2011
The NATO Undersea Research Centre (NURC) is seeking applicants for the position of Head, Information Services within the Technical Support Division. The post holder manages and provides information services in support of the scientific, technical and administrative functions at NURC. The Head manages the intellectual property of the Centre, printing and publishing operations, and facilitates the distribution of information/products between NURC and NATO commands and agencies, as well as national distribution centres.
MAIN DUTIES
1. Manage information services:
a. Develop and update the Centre’s information services to support research projects and improve information sharing: these include management of the technical library and the NURC Registry
b. Develop and maintain guidelines for the classification, control and dissemination of information in compliance with NATO policies
c. Identify, manage and control proprietary information and intellectual property
d. Define requirements, implement and maintain tools and systems to enable the efficient management of information throughout its life-cycle
e. Archive data and information products for long term use
f. Manage the NURC websites, including social networking sites, special events/project sites and online services such as event registration, electronic payments
2. Manage the production, printing and distribution of NURC information:
a. Manage and track the publication review and approval process, assign report numbers and maintain official templates
b. Edit and/or oversee the editing of scientific, technical and management reports, newsletters/pamphlets and web content for external audiences
c. Produce (develop, layout, print) technical reports, official documents, annual reports, and other documents
d. Manage the production and printing of public materials such as posters and business cards
e. Coordinate with NATO bodies and national distribution centres in the distribution of NURC products
f. Publish information on the NURC intranet
3. Improve information sharing and knowledge management:
a. Make available tools and processes to improve information sharing and management of corporate knowledge
b. Educate and train users in content management and use of information tools and systems
c. Develop standards for information management to enable easy retrieval, both internally and in coordination with external stakeholders
ESSENTIAL QUALIFICATIONS AND EXPERIENCE
1. A university degree in management information systems, library, computer science, information science or related disciplines and 4 years of related professional experience OR a higher secondary education and completed advanced vocational training in the discipline leading to a professional qualification or professional accreditation with 5 years of related professional experience.
2. Demonstrated knowledge of the application of information technology to information organisation and retrieval, publishing and archiving.
3. Experience with intellectual property management, in particular the implementation of tools, systems and processes to enable the capture, organisation, sharing and archival of information.
4. Knowledge of electronic publishing standards and processes, and the distribution and dissemination of information products.
5. Experience in and knowledge of scientific information, preferably in a comparable-sized and scope research organisation.
6. Experience in leading and supervising teams, and in planning and execution of work priorities.
7. The ability to read, write, speak, and comprehend English language at a professional level. The work of the NURC is conducted primarily in the English language.
8. A NATO Secret security clearance (if not currently held the incumbent must be eligible for this level of clearance).
DESIRABLE QUALIFICATIONS AND EXPERIENCE
The following would be considered an advantage:
1. Masters degree in a relevant field.
2. Excellent written and oral communication skills (in English), including the ability to edit technical information and to write content at the appropriate level for target audiences in an international environment.
3. Experience with the classification and control of information, and with the safeguard and control of intellectual property including copyright.
4. Experience in change management, getting users to adopt new tools and processes.
5. Experience working with/in an international organisation.
6. Ability to obtain a NATO COSMIC Top Secret security clearance.
PERSONAL ATTRIBUTES:
Leadership and management:
1. Able to take initiative, and provide creative solutions to meet the information needs of internal and external customers.
2. Able to evaluate, establish and adjust priorities, make decisions, and assume full accountability for actions and decisions taken.
3. Able to lead, motivate and mentor staff within the group.
4. Able to persuade and influence stakeholders to adopt new practices and processes.
Relationships and Communication:
1. Able to develop long-term strategic relationships with stakeholders, partners and sponsors.
2. Able to understand, explain and present complex ideas to both specialist and non-specialist audiences at all levels in a clear, concise, persuasive manner, both written and oral.
3. Able to conduct discussions with representatives of NATO nations or other NATO bodies, and have regular professional contact typically at the operational level inside and outside the Centre with political awareness, good listening and negotiating skills, tact, judgment and adaptability.
CONTRACT
Successful candidate will be offered a three-year definite duration contract which might be followed by an indefinite duration contract. NURC offers a comprehensive benefits package including tax-free remuneration, 6 weeks annual vacation, life and medical insurance, a retirement plan, educational allowance for dependent children and paid travel to the home country for the international staff member and family every two years.
APPLICATION PROCEDURE
Applications indicating the vacancy number and job title must be submitted via email using the NURC application and post requirements forms, which are available on the NURC Recruitment Website (http://www.nurc.nato.int/employment/vacancies.htm). Please note that we accept applications electronically without a photograph and without a signature at this stage in the process. All applications are acknowledged by return e-mail. Should you not receive an acknowledgement within 3 working days of submitting your application, please re-submit the application to recruitment@nurc.nato.int
Note: Curriculum Vitae or résumés will not be accepted as a valid application.
Closing Date for applications: 26 January 2011
POC: Human Resources Branch (recruitment@nurc.nato.int)
Notes for candidates: the candidature of NATO redundant staff will be considered and evaluated before any other candidature.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
Appointment will be subject to the deliverance of a NATO Secret security clearance by the national Authorities of the selected candidate and approval of the candidate’s medical file by the NATO Medical Adviser and the Organization’s insurers.
Notes for NATO civilian personnel officers/human resources managers: if you have any qualified redundant staff, please advise NURC either by message or e-mail (recruitment@nurc.nato.int) no later than 20 January 2011.
Remarks: only nationals of the 28 NATO member countries can apply for vacancies at NURC. The NATO member countries are: Albania, Belgium, Bulgaria, Canada, Croatia,
Czech Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, the Netherlands, Turkey, United Kingdom, and United States.
POC: Human Resources Branch (recruitment@nurc.nato.int)
Attachment: NATO JOB DESCRIPTION, Post Number TRC TIX 0010
NATO JOB DESCRIPTION
PART I - JOB IDENTIFICATION
Job Title
Head (Information Services)
Date 27 Jun 2008
PE Post Number
TRC TIX 0010
Command
Allied Command Transformation
Rank/Grade
A-3
HQ
NATO Undersea Research Centre ISPE
Nationality
Division
Technical Support Division
Service
Branch
Information Services Office
Job Code
322I
Duty Location
La Spezia (ITA)
PART II - PE DETAILS
A. POST CONTEXT
- The NATO Undersea Research Centre (NURC) develops technology that will facilitate the transformation of NATO military capabilities and is a focus for partnering in maritime innovation for NATO Commands and the NATO Nations. The Technical Support Division makes available up-to-date technologies for the use of the Research Division, to purchase, design and integrate equipments and systems, and to optimize the use of NURC sea-going resources. Information Services Office facilitates the flow in scientific, technical, and administrative information between NURC and NATO Commands and Agencies and national distributions centres. Under the direction of the Head, Technical Support Dept and in close coordination with the Director, Deputy Director, and other members of Management, the Post Holder is responsible for the management and provision of information services.
B. REPORTS TO
Division Head (Technical Support Division), TRC TXX 0010.
C. PRINCIPAL DUTIES
The incumbent’s duties are:
The incumbent of this position is responsible managing information at the Centre, including the processes through which the scientific output of the Centre is documented, published, distributed, archived and preserved. He / she provides information services and associated support to meet the Centre’s scientific and business information needs. Duties and responsibilities include the following:
1. Manage the Dept: develop and manage departmental budget, plan and review work priorities and tasks, and supervise subordinates to ensure that the functions of the Dept are effectively carried out and its objectives achieved.
2. Serve as the Centre’s Information Manager: manage information in accordance with the principles of the NATO Information Management Policy (NIMP).
a. In collaboration with the Centre’s management staff, develop and update the Centre’s Information Management Plan.
b. In close cooperation with the Security Officer and CIS Security Officer, develop and maintain security classification guidelines to assist Centre staff to classify and disseminate information in compliance with NATO guidelines.
c. Identify, manage and control proprietary information and intellectual property; directly responsible for the management of NURC’s copyright, having the authority to sign copyright agreements on behalf of the Director.
d. Provide guidance on the proper management, use, preservation and disposal of information at the Centre.
e. Collaborate with the Centre’s external customers within NATO and in the Nations to ensure efficient distribution of the Centre’s information products.
f. In collaboration with the Public Information Officer and NURC management, provide information to communities of interest in the appropriate formats.
g. Oversee the distribution of Centre publications; keep track of distribution, usage and access to the Centre’s information products, providing periodic usage reports and analysis.
h. Work with the Communications Information Systems (CIS) Department to define requirements and to implement tools and systems to enable the efficient management of information throughout its life-cycle.
3. Manage the publication of Centre documents and web content:
a. Manage and track the publication review and approval process, providing reports on the number and type of publications issued.
b. Edit scientific, technical and management reports, newsletters, pamphlets and regular reports for external audiences, the Scientific Programme of Work (SPOW) and Annual Progress Report (APR), publications of an historical nature about the Centre and relevant technologies and any other information published or archived by the Centre.
c. Maintain and develop the content for the Centre’s websites (public, internal and NATO) and intranet (also known as the MIS) in conjunction with content owners.
d. Oversee the production of graphics for use in Centre publications, electronic and print media; develop and maintain visual aids.
e. Develop and maintain standard templates for use in publications and presentations; ensure that NATO and NURC’s visual identity and branding are maintained.
4. Ensure that the Centre’s Library and technical literature are maintained, including:
a. Maintenance of the library and provision of access to technical literature for the staff.
b. Acquisition, organisation and dissemination of scientific and technical information.
5. Assist in the marketing of the Centre.
Legal authority is held: None
Budget authority is held: None
Decision authority is held: None
There are first line reporting responsibilities for the following numbers of staff: 1 x C-5; 2 x B-5; 2 x B-4; 1 x B-3
D. ADDITIONAL DUTIES
1. The incumbent may be required to perform his or her duties onboard NURC’s vessels and may be called upon to perform like duties elsewhere in the organisation.
2. Flexibility Clause: In order for the command to deal with emergent requirements, the incumbent may be required to perform other related duties as directed (in particular, the incumbent can expect to work as a member of Working Groups, Project Teams, etc. for defined periods of time). Additionally, the incumbent may also be reassigned as directed by the Deputy Director for up to 180 days (and where necessary in excess of 180 days with the agreement of the incumbent).
3. Annual TDY Requirement: The incumbent can expect to go on TDY both within and outside NATO’s boundaries.
The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract
The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk
PART III – QUALIFICATIONS
A. ESSENTIAL QUALIFICATIONS
1. Professional/Experience
Primary: 322I Library, information, archive - Information management
The overall management of information, as a fundamental business resource, to ensure that the information needs of the business are met. Encompasses development and promotion of the strategy and policies covering the design of information structures and taxonomies, the setting of policies for the sourcing and maintenance of the data content, the management and storage of electronic content and the analysis of information structure (including logical analysis of data and metadata). Includes overall responsibility for compliance with regulations, standards and codes of good practice relating to information and documentation records management, information assurance and data protection. [Ref: SFIA v3 2005:IRMG]
Primary Skill Level: Ensure/Advise: Takes responsibility for planning effective electronic information storage, sharing and publishing within the organisation. Maintains and communicates the organisation’s information management strategy. Devises and implements electronic document and record systems, including classification, retrieval and retention processes. Maintains an inventory of information subject to data protection legislation. Reviews new business proposals and provides specialist advice on information management, including advice on and promotion of collaborative working. Responsible for ensuring compliance with organisational policies and procedures and overall information management strategy. [Ref: SFIA v3 2005:IRMG]
a. 4-7 years of professional working experience (depending on educationa background/degree) in the administrative field.
b. Experience in and knowledge of scientific information, preferably in a comparable-sized research organization.
c. Knowledge of the application of information technology to information retrieval, publishing and archiving.
d. Excellent English with writing skill and the ability to edit scientific papers written in English by authors whose English has been acquired as a second language.
e. Education preferably with indication of scientific or technical communication interest.
2. Education/Training
University Degree in management information systems, library, computer science, information science or related discipline and 4 years post related experience, or a Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related and 2 years function related experience.
3. Security Clearance
NATO SECRET
4. Language
English SLP 3333 (Listening, Speaking, Reading and Writing)
NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.
5. Standard Automatic Data Processing Knowledge
Word Processing:
Working Knowledge
Spreadsheet:
Working Knowledge
Graphics Presentation:
Working Knowledge
Database:
Advanced Knowledge
eMail Clients/Web Browsers:
Working Knowledge
Web Content Management:
Advanced Knowledge
B. DESIRABLE QUALIFICATIONS
1. Professional/Experience
Specific Experience: a. Past experience of information management in an international organisation.
b. Experience with the classification and control of information.
c. Experience with the safeguard and control of intellectual property.
d. Experience with a formal quality management system.
2. Education/Training
a. Professional qualification in librarianship or information science.
3. Language
C. CIVILIAN POSTS
1. Personal Attributes
The incumbent has the personal qualities of tact, judgment and adaptability to work harmoniously with colleagues and other staff in a multicultural environment as well as with staff from private scientific/industrial organizations.
2. Managerial Responsibilities
Heads a unit which involves the direction, planning and coordination of related but more diverse subjects which may require external coordination.
There are first line reporting responsibilities for the following numbers of staff: 1 x C-5; 2 x B-5; 2 x B-4; 1 x B-3
3. Professional Contacts
Professional contacts at higher level both inside and outside the Centre, often requiring explanation, discussion, persuasion and approval of action to achieve good technical results.
4. Contribution to the Objectives
Supervise the editing, production, archiving, and electronic publishing of Centre documents. Serve as Centre Information Manager.
5. Work Environment
The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk
Data Administrator. ICRC, Field Missions
Profession: data administrator
01-10-2010 Job Opportunity
Ref. fd-data-adminLocation: Field
Your task
The data administrator manages data relating to individuals and events covered by the ICRC’s mandate such as prisoners of war, missing persons and children separated from their families, or violations against civilians and their property. In so doing, he/she contributes directly to providing protection and follow-up for victims affected by these events.
His/her main duties are the following:
managing database
managing data collected in the field
managing documents and information
compiling detailed and complex analysis and statistics
establishing and maintaining data update procedures
supervising and training national staff
Most of the data administrator's work takes place in an office, in a field delegation.
Selection requirements
ideal age: 25 to 35
prepared to accept unaccompanied postings for the first two missions (minimum 12 months each)
very good command of English and French
commercial diploma or equivalent professional training (e.g. as an archivist, documentalist or travel agent)
three to four years’ professional experience, including at least two years using and managing computer data
fully conversant with and keen interest in working with Windows and the Internet
driving licence (for manual transmission vehicles)
Your profile
strongly motivated by humanitarian work
open-minded and adaptable
responsible, possessing good organizational and analytical skills, self-disciplined
propensity for supervising and training staff
ability to work in a team under pressure in potentially dangerous environment
What we offer
the opportunity to practise your profession in a humanitarian and multicultural environment
a five-week introductory course and two to three months' in-house training in Geneva prior to your posting abroad
access to continued in-house training
generous social benefits
01-10-2010 Job Opportunity
Ref. fd-data-adminLocation: Field
Your task
The data administrator manages data relating to individuals and events covered by the ICRC’s mandate such as prisoners of war, missing persons and children separated from their families, or violations against civilians and their property. In so doing, he/she contributes directly to providing protection and follow-up for victims affected by these events.
His/her main duties are the following:
managing database
managing data collected in the field
managing documents and information
compiling detailed and complex analysis and statistics
establishing and maintaining data update procedures
supervising and training national staff
Most of the data administrator's work takes place in an office, in a field delegation.
Selection requirements
ideal age: 25 to 35
prepared to accept unaccompanied postings for the first two missions (minimum 12 months each)
very good command of English and French
commercial diploma or equivalent professional training (e.g. as an archivist, documentalist or travel agent)
three to four years’ professional experience, including at least two years using and managing computer data
fully conversant with and keen interest in working with Windows and the Internet
driving licence (for manual transmission vehicles)
Your profile
strongly motivated by humanitarian work
open-minded and adaptable
responsible, possessing good organizational and analytical skills, self-disciplined
propensity for supervising and training staff
ability to work in a team under pressure in potentially dangerous environment
What we offer
the opportunity to practise your profession in a humanitarian and multicultural environment
a five-week introductory course and two to three months' in-house training in Geneva prior to your posting abroad
access to continued in-house training
generous social benefits
Thursday, December 16, 2010
Information Management Assistant, G-6. UN Secretariat, OLA. New York. Open until 5 January 2011
Information Management Assistant, New York
Closing Date: Wednesday, 05 January 2011
INFORMATION MANAGEMENT ASSISTANT, G6
Department/ Office
OFFICE OF LEGAL AFFAIRS
Duty Station
NEW YORK
Posting Period
6 December 2010-5 January 2011
Job Opening number
10-IMA-OFFICE OF LEGAL AFFAIRS-16867-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Archive Unit, Office of Under-Secretary-General, Office of Legal Affairs. The incumbent reports to the Principal Information Management Assistant.
Responsibilities
Under the direct supervision of the Principal Information Management Assistant of the Archive Unit, the Information Management Assistant will be responsible for the following duties:
Undertake archival arrangement and description projects and operations; classifying documentation into categories for quick retrieval thereby contributing to the efficiency of Legal Officers and the quality of their responses to clients; reading and analyzing incoming material, and assigning appropriate file classification; incorporating new data into a computerized index and establishing new file categories as needed.
Oversee stored records; preparing and arranging records for transfer to commercial storage; applying retention schedules and initiating reappraisals and disposals; registering actions in the Section database; and providing reference service.
On request, conducting research for Legal Officers, whether in OLA files, database, UN documentation or other standard resources and databases.
Assist in the digital records accessioning process and advise on electronic record keeping system standards and compliance; implement procedures in the use of metadata standards for the capture, maintenance and accessioning of digital archives.
Coordinate access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating Section database.
Facilitate the periodic transfer of scheduled records into the Archives by liaising with Secretariat and overseas offices; ensuring the completeness and accuracy of transfer documentation; and providing assistance to Secretariat staff in transfer preparations.
Competencies
PROFESSIONALISM: Knowledge of archive and record management service; maintenance and disposition of records, appraisal and migration management; records preservation and description. Ability to undertake independent research, identify and assess issues and develop accurate retrieval tools for relevant records; Ability to work under pressure and apply practical problem-solving skills as needed. Extensive knowledge of the United Nations policies and procedures for Document Management. Knowledge of computer software relevant for application to archives, library, documentation and record-keeping is required. Ability to identify clients' needs and matches them to appropriate solutions.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school or equivalent diploma. Training in archives and records management is required.
Work Experience
Seven years of experience in archives, records management and related area. Experience within the UN system is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of French or Spanish is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Competency-based Interview and/or other assessment method.
Special Notice
This position is for local recruitment. External applicants will be considered only if no suitable internal candidate is found.
Passing the New York Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Closing Date: Wednesday, 05 January 2011
INFORMATION MANAGEMENT ASSISTANT, G6
Department/ Office
OFFICE OF LEGAL AFFAIRS
Duty Station
NEW YORK
Posting Period
6 December 2010-5 January 2011
Job Opening number
10-IMA-OFFICE OF LEGAL AFFAIRS-16867-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Archive Unit, Office of Under-Secretary-General, Office of Legal Affairs. The incumbent reports to the Principal Information Management Assistant.
Responsibilities
Under the direct supervision of the Principal Information Management Assistant of the Archive Unit, the Information Management Assistant will be responsible for the following duties:
Undertake archival arrangement and description projects and operations; classifying documentation into categories for quick retrieval thereby contributing to the efficiency of Legal Officers and the quality of their responses to clients; reading and analyzing incoming material, and assigning appropriate file classification; incorporating new data into a computerized index and establishing new file categories as needed.
Oversee stored records; preparing and arranging records for transfer to commercial storage; applying retention schedules and initiating reappraisals and disposals; registering actions in the Section database; and providing reference service.
On request, conducting research for Legal Officers, whether in OLA files, database, UN documentation or other standard resources and databases.
Assist in the digital records accessioning process and advise on electronic record keeping system standards and compliance; implement procedures in the use of metadata standards for the capture, maintenance and accessioning of digital archives.
Coordinate access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating Section database.
Facilitate the periodic transfer of scheduled records into the Archives by liaising with Secretariat and overseas offices; ensuring the completeness and accuracy of transfer documentation; and providing assistance to Secretariat staff in transfer preparations.
Competencies
PROFESSIONALISM: Knowledge of archive and record management service; maintenance and disposition of records, appraisal and migration management; records preservation and description. Ability to undertake independent research, identify and assess issues and develop accurate retrieval tools for relevant records; Ability to work under pressure and apply practical problem-solving skills as needed. Extensive knowledge of the United Nations policies and procedures for Document Management. Knowledge of computer software relevant for application to archives, library, documentation and record-keeping is required. Ability to identify clients' needs and matches them to appropriate solutions.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school or equivalent diploma. Training in archives and records management is required.
Work Experience
Seven years of experience in archives, records management and related area. Experience within the UN system is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of French or Spanish is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Competency-based Interview and/or other assessment method.
Special Notice
This position is for local recruitment. External applicants will be considered only if no suitable internal candidate is found.
Passing the New York Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Wednesday, December 15, 2010
Director. Languages, Documentation & Information Management. WTO, Geneva. Open until 31 January 2011
The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity.
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.
--------------------------------------------------------------------------------
Vacancy Notice No.: EXT/F/10-35
Title: Director
Grade: 11
Contract Type: Fixed-term
Starting Salary: CHF 197,100 net per annum (approximate) Issued On: 3 December 2010
(47 day(s) until closing date)
Currently accepting applications
Application Deadline: 31 January 2011
Division: Languages, Documentation & Information Management
(196)
Duration: Two years with the possibility of extension
Other
Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave.
Additional information on the compensation package is provided on the WTO website:
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf
The Secretariat of the WTO is seeking to fill the position of Director in the Languages, Documentation and Information Management Division. The ideal candidate should have extensive managerial and leadership experience as well as an excellent understanding of areas ranging from language services, documents production to information management. Serving staff members interested in the position are invited to apply.
General Functions
The incumbent will lead the Languages, Documentation and Information Management Division (LDIMD) which provides two types of complementary services:
- services such as translation, printing, dissemination of documentation, and interpretation for meetings;
- information management services, which include the WTO library, correspondence, the registration of notifications, archiving and preservation of materials, and document research.
The individual must be a strong leader, able to manage a large team covering a wide range of functions and advise the senior management on improving and enhancing the services provided by the Division, particularly the rapidly evolving information management area. Specific responsibilities will include:
1. Align the work of the Languages, Documentation and Information Management Division (LDIMD) to the goals of the WTO, ensuring that the services provided by the Division meet the needs of the Secretariat.
2. Lead and direct the work of LDIMD, establishing and ensuring the effective implementation of the work programme of the Division, setting priorities, ensuring quality control and integration between the various sections of the Division.
3. Manage and ensure continuous improvement/ modernization of the operations in all areas of the Division, ensuring a high level of efficiency, service orientation and quality.
4. Manage, modernize the Information Management Services area, including the WTO library, the Registry, records management, registration of notifications, archiving and preservation of materials, and document research.
5. Coordinate the Division's work with that of other Divisions, including providing substantive contributions to the work of other Divisions as necessary.
6. Represent the Division internally at meeting with senior management.
7. Promote/represent the WTO externally at university fora, international organizations' management networks, etc.
REQUIRED QUALIFICATIONS
Education:
An advanced university degree, or a basic university degree and proven professional expertise equivalent to an advanced academic degree in a relevant area (Business Administration, Law, Economics, Library & Information Sciences, Language Studies etc.).
Knowledge:
An excellent understanding of language services, documents production and information management as well as of state-of-the-art practices and the latest technology utilized. Knowledge of the WTO system. Intellectual flexibility, good technical and political judgement and strong communication and diplomatic skills. Proven ability to manage effectively the work of a large multicultural team of professional and support staff in a diverse international environment/organization as well as to build partnerships.
Work Experience:
A minimum of fifteen years of relevant experience, including substantial work experience ideally in an international environment. Extensive management experience with broad supervisory responsibilitiesis highly desirable.
Languages:
Excellent knowledge of English as well as of French or Spanish. A good knowledge of the third language would be a distinct advantage.
Additional Information:
Only applications from nationals of WTO Members will be accepted.
_____________
OFFICE(10)/73
--------------------------------------------------------------------------------
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION
--------------------------------------------------------------------------------
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.
--------------------------------------------------------------------------------
Online applications are strongly encouraged to enable WTO to store your profile in a permanent database.
Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date stated in the vacancy announcement.
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.
--------------------------------------------------------------------------------
Vacancy Notice No.: EXT/F/10-35
Title: Director
Grade: 11
Contract Type: Fixed-term
Starting Salary: CHF 197,100 net per annum (approximate) Issued On: 3 December 2010
(47 day(s) until closing date)
Currently accepting applications
Application Deadline: 31 January 2011
Division: Languages, Documentation & Information Management
(196)
Duration: Two years with the possibility of extension
Other
Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave.
Additional information on the compensation package is provided on the WTO website:
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf
The Secretariat of the WTO is seeking to fill the position of Director in the Languages, Documentation and Information Management Division. The ideal candidate should have extensive managerial and leadership experience as well as an excellent understanding of areas ranging from language services, documents production to information management. Serving staff members interested in the position are invited to apply.
General Functions
The incumbent will lead the Languages, Documentation and Information Management Division (LDIMD) which provides two types of complementary services:
- services such as translation, printing, dissemination of documentation, and interpretation for meetings;
- information management services, which include the WTO library, correspondence, the registration of notifications, archiving and preservation of materials, and document research.
The individual must be a strong leader, able to manage a large team covering a wide range of functions and advise the senior management on improving and enhancing the services provided by the Division, particularly the rapidly evolving information management area. Specific responsibilities will include:
1. Align the work of the Languages, Documentation and Information Management Division (LDIMD) to the goals of the WTO, ensuring that the services provided by the Division meet the needs of the Secretariat.
2. Lead and direct the work of LDIMD, establishing and ensuring the effective implementation of the work programme of the Division, setting priorities, ensuring quality control and integration between the various sections of the Division.
3. Manage and ensure continuous improvement/ modernization of the operations in all areas of the Division, ensuring a high level of efficiency, service orientation and quality.
4. Manage, modernize the Information Management Services area, including the WTO library, the Registry, records management, registration of notifications, archiving and preservation of materials, and document research.
5. Coordinate the Division's work with that of other Divisions, including providing substantive contributions to the work of other Divisions as necessary.
6. Represent the Division internally at meeting with senior management.
7. Promote/represent the WTO externally at university fora, international organizations' management networks, etc.
REQUIRED QUALIFICATIONS
Education:
An advanced university degree, or a basic university degree and proven professional expertise equivalent to an advanced academic degree in a relevant area (Business Administration, Law, Economics, Library & Information Sciences, Language Studies etc.).
Knowledge:
An excellent understanding of language services, documents production and information management as well as of state-of-the-art practices and the latest technology utilized. Knowledge of the WTO system. Intellectual flexibility, good technical and political judgement and strong communication and diplomatic skills. Proven ability to manage effectively the work of a large multicultural team of professional and support staff in a diverse international environment/organization as well as to build partnerships.
Work Experience:
A minimum of fifteen years of relevant experience, including substantial work experience ideally in an international environment. Extensive management experience with broad supervisory responsibilitiesis highly desirable.
Languages:
Excellent knowledge of English as well as of French or Spanish. A good knowledge of the third language would be a distinct advantage.
Additional Information:
Only applications from nationals of WTO Members will be accepted.
_____________
OFFICE(10)/73
--------------------------------------------------------------------------------
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION
--------------------------------------------------------------------------------
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.
--------------------------------------------------------------------------------
Online applications are strongly encouraged to enable WTO to store your profile in a permanent database.
Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date stated in the vacancy announcement.
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