Information Management Officer, P-3
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DEADLINE FOR APPLICATIONS: 18 Jun 2010
DATE OF ISSUANCE: 19 Apr 2010
ORGANIZATIONAL UNIT: United Nations Office at Geneva
DUTY STATION: Geneva
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-UNOG-424354-R-GENEVA (G)
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
Under the supervision of the Chief, Registry, Records and Archives Unit, UNOG Library, the incumbent is responsible for: 1. ELECTRONIC RECORDS MANAGEMENT(ERM): - Participates in the planning, implementation and management of an electronic records management system for UNOG services; - Participates in the establishment of policies and procedures for electronic records management at UNOG; - Ensures the accurate capturing, storage, data entry, security and retrieval of and access to the records in the system; - Coordinates with the relevant IT Services regarding system administration of the ERM system; - Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems; - Researches, analyses and evaluates new applications of information technology to archives and records management, specifically digitization projects, and makes recommendations for their deployment; - Participates in recordkeeping improvement and digitization projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; - Provides user support. 2. IMPLEMENTATION OF RECORDS MANAGEMENT PROCEDURES AND POLICIES: - Provides advisory services on recordkeeping practices including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications; - Manages electronic records accession and disposition functions by applying the life-cycle concept to information assets, including records appraisal by liaising with records-originating offices regarding the transfer and/or disposal; - Manages archival processing activities by overseeing adherence to preservation, international archival description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements; - Performs reference functions by advising internal and external users about electronic records holdings and accessibility; - Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. 3. OUTREACH AND TRAINING FOR ELECTRONIC RECORDS MANAGEMENT: - Participates in developing client outreach strategies and in their implementation; - Participates in the UNOG Library's Knowledge Management programmes; - Designs and implements training programmes for groups and individual UNOG staff; - Provides advisory services and consultations on electronic records management. 4. ASSISTANCE TO CHIEF OF UNIT: - replaces chief of unit during absences - assists chief of unit directly in any archives or library-related task and acts as deputy.
Competencies
PROFESSIONALISM : Sound knowledge of information management and/or technology, with specialization and experience in archival or information science. Domains of professional knowledge include the following: the nature of records and record keeping, including records in electronic media; maintenance and disposition of records, including appraisal, conservation and migration management; records preservation and description; and knowledge of research practices and trends, specifically in electronic records management. Demonstrated experience in business analysis; demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options, making conclusions and recommendations. COMMUNICATION: Demonstrated experience in communicating to varied audiences on records management principles; demonstrated networking abilities; speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrated openness in sharing information and keeping people informed. ACCOUNTABILITY : Takes ownership of all responsibilities and honoring commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules, specifically concerning confidential information; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. TECHNOLOGICAL AWARENESS : Solid computer skills particularly in using relevant technology and its application to archives and record keeping; demonstrated experience in ICT applications for electronic records management; sound knowledge of digitization technology; keeps abreast of available technology; understands applicability and limitations of technology to records management; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
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QUALIFICATIONS
Education
Advanced university degree in records management, in archives or information management.
Work Experience
At least 5 years of progressively responsible experience in archives, record keeping or information management functions of which a minimum of 2 years in electronic records management.
Languages
English and French are the working languages of the United Nations. For this post, very good knowledge of English and working knowledge of French is required.
Other Skills
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3.In completing the PHP, please note that all fields marked with an asterisk must be completed.
4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: hrms@unog.ch,
Fax: 41-22-917- 0074
Wednesday, April 28, 2010
Friday, April 23, 2010
Head of Cataloguing. UK National Archives. Open until 21 May 2010
JOB DESCRIPTION
Job title Head of Cataloguing
Department Digital Preservation and Resource Discovery
Reports to Head of Digital Preservation and Resource Discovery
Band G Salary £40,330 + excellent benefits
Job purpose
Context
In 2009, The National Archives committed itself to moving towards an integrated common Resource Discovery System and Catalogue which would describe both central and local records and enable the on-line delivery of digital images and born digital material.
Central to the success of this initiative will be the development and implementation of effective Resource Discovery tools enabling the finding, retrieval and access of Catalogue entries and the archive resources they describe. At the core of these Resource Discovery Tools will be a knowledge base developed using advanced search technology and text analysis tools using ontologies and taxonomies. The aim is to present to our users in friendly, self evident and relevant terms the Catalogue and the resources described by it.
Purpose
In order to deliver this effectively there is a requirement for a Head of Cataloguing to lead the transformation of the Cataloguing team. The team will extend its responsibilities and reach to
develop and maintain the content of the knowledge base and ontologies so that it will deliver fundamentally improved access to our resources (in particular online)
whilst also retaining its current focus of
quality control for all material into the catalogue, ongoing maintenance of existing descriptions, and the development of cataloguing approaches to an increasing number of digital resources
Reporting into the Head of Digital Preservation and Resource Discovery you will provide expert advice and input on cataloguing, to address the challenge of integrating paper and digital resources within The National Archives.
Using both good technical knowledge of the development of knowledge bases and ontologies, and of the successful delivery of business change, you will manage business risk and the broader organisational impact.
Using strong leadership and engagement across the organisation, you will motivate and manage a team to ensure continued effective delivery.
Role and responsibilities
Initial analysis what we do today, identify where change can be made to how we operate that does not impact on core day to day business, make recommendations on that basis, and implement agreed change to take on the new ontology and knowledge base work. This will involve analysing what the new business is, what’s needed to maintain the new knowledge base and ontologies identifying the existing skills that are transferable to support the new knowledge base and ontologies where appropriate, develop additional skills within the team to deliver the capability required Provide intellectual expertise and thought leadership in the development of the content of the new Knowledge Base and ontologies Day-to-day management of the Cataloguing team to ensure in particular that the catalogue is appropriately managed and that an appropriate quality of cataloguing process and catalogue data is maintained To provide expert advice and guidance to the Head of Digital Preservation and Resource Discovery to address the challenge of integrating paper and digital resources within The National Archives To provide expert advice and knowledge on ontologies and taxonomies to support the Head of Digital Preservation and Resource Discovery in delivering the Catalogue Knowledge Base resource discovery project Strategic influencing and relationship management at senior levels both internally and externally to ensure that the strategic co-ordination of cataloguing activities across The National Archives and from external contributors is maintained to the necessary standards To engage with the wider heritage sector to advocate the practice of user generated cataloguing and suggest ways which changes could be made in The National Archives to further realise the benefits of this radical approach To actively ‘horizon scan’ for developments in relevant fields (e.g. linguistic, search technologies, text mining) and develop proposals for their implementation and adaptation at The National Archives as necessary and appropriate Person specification
Essential:
Information Management, Librarianship, Archival or IT qualification to degree level or equivalent relevant experience
Demonstrable experience of designing, developing and implementing thesauri and/or ontologies using current techniques and technologies A demonstrable passion and enthusiasm for the subject of cataloguing, thesauri and / or ontologies which translates into a desire to advocate and deliver change that provides tangible benefit and positive impact to an organisation Demonstrable change management experience and with the ability to lead, engage and motivate teams Experience of representing an organisation to external audiences, inspiring confidence in others through the demonstration of knowledge and expertise Ability to analyse / problem solve and quickly understand and assimilate the details of complex systems, translating issues clearly and concisely to a non-expert audience Good communication skills with the ability to engage, negotiate and influence key stakeholders and manage competing requirements of multiple stakeholders (both internal and external), managing expectations Strong leadership and management skills Demonstrable knowledge of computerised search tools and techniques and of text mining/analysis tools and techniques
Desirable Awareness of semantic search technology An experience of leading the development and maintenance of a catalogue within an archival environment Health and Safety Risk Assessment Normal office environment Location Kew, West London Working arrangement Full-time, Permanent Starting Salary £40,330 plus generous benefits package, including pension, childcare vouchers, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development. How to apply Please complete an applicant details form and email it along with a comprehensive CV and a Supporting Statement that fully addresses the job requirements in the person specification, to careers@nationalarchives.gov.uk Please quote reference number 1431 in the subject line.
Supporting Statement Please explain how you meet each point on the person specification. You may draw on knowledge, skills, abilities, experience gained from paid work, domestic responsibilities, education, leisure interests and voluntary activities. Please note selection for interview will largely be based on the information you provide in this section. Please put your name and post applied for on each sheet. For further information Please contact the Recruitment Team on 020 8392 5203. Nationality rules Applicants must be British or Commonwealth citizens with the right to live and work in the UK, or nationals of states of the European Union. Closing date Friday 21st May 2010 at midday Interviews Friday 4th June 2010
Job title Head of Cataloguing
Department Digital Preservation and Resource Discovery
Reports to Head of Digital Preservation and Resource Discovery
Band G Salary £40,330 + excellent benefits
Job purpose
Context
In 2009, The National Archives committed itself to moving towards an integrated common Resource Discovery System and Catalogue which would describe both central and local records and enable the on-line delivery of digital images and born digital material.
Central to the success of this initiative will be the development and implementation of effective Resource Discovery tools enabling the finding, retrieval and access of Catalogue entries and the archive resources they describe. At the core of these Resource Discovery Tools will be a knowledge base developed using advanced search technology and text analysis tools using ontologies and taxonomies. The aim is to present to our users in friendly, self evident and relevant terms the Catalogue and the resources described by it.
Purpose
In order to deliver this effectively there is a requirement for a Head of Cataloguing to lead the transformation of the Cataloguing team. The team will extend its responsibilities and reach to
develop and maintain the content of the knowledge base and ontologies so that it will deliver fundamentally improved access to our resources (in particular online)
whilst also retaining its current focus of
quality control for all material into the catalogue, ongoing maintenance of existing descriptions, and the development of cataloguing approaches to an increasing number of digital resources
Reporting into the Head of Digital Preservation and Resource Discovery you will provide expert advice and input on cataloguing, to address the challenge of integrating paper and digital resources within The National Archives.
Using both good technical knowledge of the development of knowledge bases and ontologies, and of the successful delivery of business change, you will manage business risk and the broader organisational impact.
Using strong leadership and engagement across the organisation, you will motivate and manage a team to ensure continued effective delivery.
Role and responsibilities
Initial analysis what we do today, identify where change can be made to how we operate that does not impact on core day to day business, make recommendations on that basis, and implement agreed change to take on the new ontology and knowledge base work. This will involve analysing what the new business is, what’s needed to maintain the new knowledge base and ontologies identifying the existing skills that are transferable to support the new knowledge base and ontologies where appropriate, develop additional skills within the team to deliver the capability required Provide intellectual expertise and thought leadership in the development of the content of the new Knowledge Base and ontologies Day-to-day management of the Cataloguing team to ensure in particular that the catalogue is appropriately managed and that an appropriate quality of cataloguing process and catalogue data is maintained To provide expert advice and guidance to the Head of Digital Preservation and Resource Discovery to address the challenge of integrating paper and digital resources within The National Archives To provide expert advice and knowledge on ontologies and taxonomies to support the Head of Digital Preservation and Resource Discovery in delivering the Catalogue Knowledge Base resource discovery project Strategic influencing and relationship management at senior levels both internally and externally to ensure that the strategic co-ordination of cataloguing activities across The National Archives and from external contributors is maintained to the necessary standards To engage with the wider heritage sector to advocate the practice of user generated cataloguing and suggest ways which changes could be made in The National Archives to further realise the benefits of this radical approach To actively ‘horizon scan’ for developments in relevant fields (e.g. linguistic, search technologies, text mining) and develop proposals for their implementation and adaptation at The National Archives as necessary and appropriate Person specification
Essential:
Information Management, Librarianship, Archival or IT qualification to degree level or equivalent relevant experience
Demonstrable experience of designing, developing and implementing thesauri and/or ontologies using current techniques and technologies A demonstrable passion and enthusiasm for the subject of cataloguing, thesauri and / or ontologies which translates into a desire to advocate and deliver change that provides tangible benefit and positive impact to an organisation Demonstrable change management experience and with the ability to lead, engage and motivate teams Experience of representing an organisation to external audiences, inspiring confidence in others through the demonstration of knowledge and expertise Ability to analyse / problem solve and quickly understand and assimilate the details of complex systems, translating issues clearly and concisely to a non-expert audience Good communication skills with the ability to engage, negotiate and influence key stakeholders and manage competing requirements of multiple stakeholders (both internal and external), managing expectations Strong leadership and management skills Demonstrable knowledge of computerised search tools and techniques and of text mining/analysis tools and techniques
Desirable Awareness of semantic search technology An experience of leading the development and maintenance of a catalogue within an archival environment Health and Safety Risk Assessment Normal office environment Location Kew, West London Working arrangement Full-time, Permanent Starting Salary £40,330 plus generous benefits package, including pension, childcare vouchers, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development. How to apply Please complete an applicant details form and email it along with a comprehensive CV and a Supporting Statement that fully addresses the job requirements in the person specification, to careers@nationalarchives.gov.uk Please quote reference number 1431 in the subject line.
Supporting Statement Please explain how you meet each point on the person specification. You may draw on knowledge, skills, abilities, experience gained from paid work, domestic responsibilities, education, leisure interests and voluntary activities. Please note selection for interview will largely be based on the information you provide in this section. Please put your name and post applied for on each sheet. For further information Please contact the Recruitment Team on 020 8392 5203. Nationality rules Applicants must be British or Commonwealth citizens with the right to live and work in the UK, or nationals of states of the European Union. Closing date Friday 21st May 2010 at midday Interviews Friday 4th June 2010
Thursday, April 22, 2010
Manager (Registry), B5. NATO Undersea Research Centre ISPE. Open until 17 May 2010
Vacancy 5/2010
NATO JOB DESCRIPTION
PART I - JOB IDENTIFICATION
Job Title
Manager (Registry)
Date 27 Jun 2008
PE Post Number
TRC TIX 0030
Command
Allied Command Transformation
Rank/Grade
B-5
HQ
NATO Undersea Research Centre ISPE
Nationality
Division
Technical Support Division
Service
Branch
Information Services Office
Job Code
346T
Duty Location
La Spezia (ITA)
PART II - PE DETAILS
A. POST CONTEXT
The NATO Undersea Research Centre (NURC) develops technology that will facilitate the transformation of NATO military capabilities and is a focus for partnering in maritime innovation for NATO Commands and the NATO Nations. The Technical Support Division makes available up-to-date technologies for the use of the Research Division, to purchase, design and integrate equipments and systems, and to optimize the use of NURC sea-going resources. Information Services Office facilitates the flow in scientific, technical, and administrative information between NURC and NATO Commands and Agencies and national distributions centres. The incumbent is responsible for registry operations and services, and document control.
B. REPORTS TO
Head (Information Services), TRC TIX 0010.
C. PRINCIPAL DUTIES
The incumbent’s duties are:
1. Manage the Centre’s incoming and outgoing mail and parcels:
a. Handle and process letters and parcels via the Italian and US Armed Forces Post Office.
b. Process military messages via the Italian Navy Communications Centre.
c. Review and forward official faxes and email messages.
d. Coordinate and manage courier services.
2. Manage records:
a. Implement procedures for processing, filing and routine distribution of incoming and outgoing documents.
b. Maintain records and files in accordance with requirements of the Centre and NATO.
c. Scan and digitize records for access and archiving; post appropriate records on the NURC intranet (MIS).
d. Manage the crypto centre, using crypto material and destroying material as necessary.
e. Perform downgrading and destruction of records in accordance with security regulations.
f. Respond to inquiries for information and records/documents, working in collaboration with the ISD Information Specialist.
g. In collaboration with Publications Manager, maintain the Centre’s distribution lists.
3. Administration of the Registry:
a. Manage the Registry’s operational budget.
b. Keep account of postal, telegraphic and fax expenses.
c. Maintain Registry equipment.
4. Other duties as assigned by the Department Head
Legal authority is held: None
Budget authority is held: None
Decision authority is held: None
Supervisory duties: None
There are no first line reporting responsibilities
D. ADDITIONAL DUTIES
1. The incumbent may be required to perform his or her duties onboard NURC’s vessels and may be called upon to perform like duties elsewhere in the organisation.
2. Flexibility Clause: In order for the command to deal with emergent requirements, the incumbent may be required to perform other related duties as directed (in particular, the incumbent can expect to work as a member of Working Groups, Project Teams, etc. for defined periods of time). Additionally, the incumbent may also be reassigned as directed by the Deputy Director for up to 180 days (and where necessary in excess of 180 days with the agreement of the incumbent).
3. Annual TDY Requirement: The incumbent can expect to go on TDY both within and outside NATO’s boundaries.
The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract
The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk
PART III – QUALIFICATIONS
A. ESSENTIAL QUALIFICATIONS
1. Professional/Experience
Primary: 346T Secretarial and office work - Postal Services
Activities involved in all aspect of postal services to include delivery. This includes processing, sorting of mail and parcels in designated post offices, mail processing plants and internal mail rooms, and serving customers. [Ref: NATO Insert to UNESCO ISCED 1997:346]
Primary Skill Level: Apply: Works under general supervision, uses discretion in identifying and resolving complex problems and assignments and determines when problems should be escalated to a higher level. Performs a broad range of work, sometimes complex and non-routine, in a variety of environments. Understands and uses appropriate methods, tools and applications. Plans, schedules own work and monitors work of others - where applicable - within limited time horizons. In predictable and structured areas may supervise others. Influences peers and has frequent contact with external organisations, HQs and agencies. Appreciates wider occupational field and is able to absorb and apply new information and demonstrate an analytical and systematic approach to problem solving. [Ref: NATO adaptation of SFIA v3 2005:Generic Level Description]
a. 3-5 years’ of professional working experience (depending on educational background/degree) in the administrative field.
2. Education/Training
Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 3 years function related experience, or a Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 5 years’ post related experience.
3. Security Clearance
COSMIC TOP SECRET
4. Language
English SLP 3322 (Listening, Speaking, Reading and Writing)
The HQ's host nation language is required.
NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.
5. Standard Automatic Data Processing Knowledge
Word Processing: Working Knowledge
Spreadsheet: Working Knowledge
Graphics Presentation: Working Knowledge
Database: Working Knowledge
eMail Clients/Web Browsers: Working Knowledge
Web Content Management: Not Required
B. DESIRABLE QUALIFICATIONS
1. Professional/Experience
Specific Experience: A minimum of 6 years of professional working experience in registry operations or a related document or information management field.
2. Education/Training
a. High School diploma or comparable equivalent level of educational training in information management.
b. Capability to maintain professional qualifications through continued education to remain abreast of the latest technical principles and practices.
3. Language
C. CIVILIAN POSTS
1. Personal Attributes
Personal qualities of tact, judgment and adaptability to work harmoniously with colleagues and other staff in a multicultural environment as well as with staff from private scientific/industrial organizations.
2. Managerial Responsibilities
3. Professional Contacts
Professional contacts both inside and outside the Centre, often requiring explanation, discussion, persuasion and approval of action to achieve good results.
4. Contribution to the Objectives
5. Work Environment:
The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk
D. CONTRACT
Applicants are made aware that the NATO Command structure is currently undergoing a review, the results of which could potentially affect the continued existence of the post for which they are applying. For this reason, newly recruited staff will be offered a three-year definite duration contract which might be followed by an indefinite duration contract.
Serving NATO International Civilian staff will be offered a contract in accordance with the NATO civilian personnel regulations.
E. APPLICATION PROCEDURES
Qualified candidates must submit completed official NURC application form (available at http://www.nurc.nato.int/employment/app-form.rtf) indicating vacancy number and job title. A covering letter explaining how their experience and qualifications fit them to the specified requirements should also be included. Copies of certificates covering the highest level of education required by the job description must be submitted together with the application form. Applications must be submitted electronically (preferable) to: recruitment@nurc.nato.int (in this latter case the application form and its supporting documents such as continuation sheets and copies of certificates, must be sent as a single word document),or by ordinary mail addressed to: Human Resources Branch, NURC, a NATO Research Centre, Viale San Bartolomeo 400, 19126 San Bartolomeo, La Spezia, Italy
Applications will be accepted and considered until the 17th of May 2010.
Notes for candidates: the candidature of NATO redundant staff will be considered and evaluated before any other candidature.
Notes for NATO civilian personnel officers/human resources managers: if you have any qualified redundant staff of same grade, please advise NURC either by message or e-mail (recruitment@nurc.nato.int) no later than the 7th of May 2010.
Remarks: only nationals of the 28 NATO member countries can apply for vacancies at NURC. The NATO member countries are: Albania, Belgium, Bulgaria, Canada, Croatia, Czech Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, the Netherlands, Turkey, United Kingdom, and United States.
POC: Human Resources Branch (recruitment@nurc.nato.int)
NATO JOB DESCRIPTION
PART I - JOB IDENTIFICATION
Job Title
Manager (Registry)
Date 27 Jun 2008
PE Post Number
TRC TIX 0030
Command
Allied Command Transformation
Rank/Grade
B-5
HQ
NATO Undersea Research Centre ISPE
Nationality
Division
Technical Support Division
Service
Branch
Information Services Office
Job Code
346T
Duty Location
La Spezia (ITA)
PART II - PE DETAILS
A. POST CONTEXT
The NATO Undersea Research Centre (NURC) develops technology that will facilitate the transformation of NATO military capabilities and is a focus for partnering in maritime innovation for NATO Commands and the NATO Nations. The Technical Support Division makes available up-to-date technologies for the use of the Research Division, to purchase, design and integrate equipments and systems, and to optimize the use of NURC sea-going resources. Information Services Office facilitates the flow in scientific, technical, and administrative information between NURC and NATO Commands and Agencies and national distributions centres. The incumbent is responsible for registry operations and services, and document control.
B. REPORTS TO
Head (Information Services), TRC TIX 0010.
C. PRINCIPAL DUTIES
The incumbent’s duties are:
1. Manage the Centre’s incoming and outgoing mail and parcels:
a. Handle and process letters and parcels via the Italian and US Armed Forces Post Office.
b. Process military messages via the Italian Navy Communications Centre.
c. Review and forward official faxes and email messages.
d. Coordinate and manage courier services.
2. Manage records:
a. Implement procedures for processing, filing and routine distribution of incoming and outgoing documents.
b. Maintain records and files in accordance with requirements of the Centre and NATO.
c. Scan and digitize records for access and archiving; post appropriate records on the NURC intranet (MIS).
d. Manage the crypto centre, using crypto material and destroying material as necessary.
e. Perform downgrading and destruction of records in accordance with security regulations.
f. Respond to inquiries for information and records/documents, working in collaboration with the ISD Information Specialist.
g. In collaboration with Publications Manager, maintain the Centre’s distribution lists.
3. Administration of the Registry:
a. Manage the Registry’s operational budget.
b. Keep account of postal, telegraphic and fax expenses.
c. Maintain Registry equipment.
4. Other duties as assigned by the Department Head
Legal authority is held: None
Budget authority is held: None
Decision authority is held: None
Supervisory duties: None
There are no first line reporting responsibilities
D. ADDITIONAL DUTIES
1. The incumbent may be required to perform his or her duties onboard NURC’s vessels and may be called upon to perform like duties elsewhere in the organisation.
2. Flexibility Clause: In order for the command to deal with emergent requirements, the incumbent may be required to perform other related duties as directed (in particular, the incumbent can expect to work as a member of Working Groups, Project Teams, etc. for defined periods of time). Additionally, the incumbent may also be reassigned as directed by the Deputy Director for up to 180 days (and where necessary in excess of 180 days with the agreement of the incumbent).
3. Annual TDY Requirement: The incumbent can expect to go on TDY both within and outside NATO’s boundaries.
The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract
The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk
PART III – QUALIFICATIONS
A. ESSENTIAL QUALIFICATIONS
1. Professional/Experience
Primary: 346T Secretarial and office work - Postal Services
Activities involved in all aspect of postal services to include delivery. This includes processing, sorting of mail and parcels in designated post offices, mail processing plants and internal mail rooms, and serving customers. [Ref: NATO Insert to UNESCO ISCED 1997:346]
Primary Skill Level: Apply: Works under general supervision, uses discretion in identifying and resolving complex problems and assignments and determines when problems should be escalated to a higher level. Performs a broad range of work, sometimes complex and non-routine, in a variety of environments. Understands and uses appropriate methods, tools and applications. Plans, schedules own work and monitors work of others - where applicable - within limited time horizons. In predictable and structured areas may supervise others. Influences peers and has frequent contact with external organisations, HQs and agencies. Appreciates wider occupational field and is able to absorb and apply new information and demonstrate an analytical and systematic approach to problem solving. [Ref: NATO adaptation of SFIA v3 2005:Generic Level Description]
a. 3-5 years’ of professional working experience (depending on educational background/degree) in the administrative field.
2. Education/Training
Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 3 years function related experience, or a Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 5 years’ post related experience.
3. Security Clearance
COSMIC TOP SECRET
4. Language
English SLP 3322 (Listening, Speaking, Reading and Writing)
The HQ's host nation language is required.
NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.
5. Standard Automatic Data Processing Knowledge
Word Processing: Working Knowledge
Spreadsheet: Working Knowledge
Graphics Presentation: Working Knowledge
Database: Working Knowledge
eMail Clients/Web Browsers: Working Knowledge
Web Content Management: Not Required
B. DESIRABLE QUALIFICATIONS
1. Professional/Experience
Specific Experience: A minimum of 6 years of professional working experience in registry operations or a related document or information management field.
2. Education/Training
a. High School diploma or comparable equivalent level of educational training in information management.
b. Capability to maintain professional qualifications through continued education to remain abreast of the latest technical principles and practices.
3. Language
C. CIVILIAN POSTS
1. Personal Attributes
Personal qualities of tact, judgment and adaptability to work harmoniously with colleagues and other staff in a multicultural environment as well as with staff from private scientific/industrial organizations.
2. Managerial Responsibilities
3. Professional Contacts
Professional contacts both inside and outside the Centre, often requiring explanation, discussion, persuasion and approval of action to achieve good results.
4. Contribution to the Objectives
5. Work Environment:
The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk
D. CONTRACT
Applicants are made aware that the NATO Command structure is currently undergoing a review, the results of which could potentially affect the continued existence of the post for which they are applying. For this reason, newly recruited staff will be offered a three-year definite duration contract which might be followed by an indefinite duration contract.
Serving NATO International Civilian staff will be offered a contract in accordance with the NATO civilian personnel regulations.
E. APPLICATION PROCEDURES
Qualified candidates must submit completed official NURC application form (available at http://www.nurc.nato.int/employment/app-form.rtf) indicating vacancy number and job title. A covering letter explaining how their experience and qualifications fit them to the specified requirements should also be included. Copies of certificates covering the highest level of education required by the job description must be submitted together with the application form. Applications must be submitted electronically (preferable) to: recruitment@nurc.nato.int (in this latter case the application form and its supporting documents such as continuation sheets and copies of certificates, must be sent as a single word document),or by ordinary mail addressed to: Human Resources Branch, NURC, a NATO Research Centre, Viale San Bartolomeo 400, 19126 San Bartolomeo, La Spezia, Italy
Applications will be accepted and considered until the 17th of May 2010.
Notes for candidates: the candidature of NATO redundant staff will be considered and evaluated before any other candidature.
Notes for NATO civilian personnel officers/human resources managers: if you have any qualified redundant staff of same grade, please advise NURC either by message or e-mail (recruitment@nurc.nato.int) no later than the 7th of May 2010.
Remarks: only nationals of the 28 NATO member countries can apply for vacancies at NURC. The NATO member countries are: Albania, Belgium, Bulgaria, Canada, Croatia, Czech Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, the Netherlands, Turkey, United Kingdom, and United States.
POC: Human Resources Branch (recruitment@nurc.nato.int)
Wednesday, April 14, 2010
FAO Regional Office for Latin America and the Caribbean (Chile). Knowledge and Information Management Officer, P-2. Open until 10th May 2010
Food and Agriculture Organization of the United Nations
PROFESSIONAL VACANCY ANNOUNCEMENT NO: 2304-RLC
Issued on: 15 March 2010
Deadline For Application: 10 May 2010
POSITION TITLE: KNOWLEDGE AND INFORMATION GRADE LEVEL: P-2
MANAGEMENT OFFICER DUTY STATION: Santiago, Chile
ORGANIZATIONAL UNIT: REGIONAL OFFICE FOR LATIN AMERICA DURATION *: Fixed Term: 3 years
AND THE CARIBBEAN (RLC) POST CODE/NO: C/2000765
CCOG CODE: 1A05
Applications from qualified women and nationals of non- and under-represented member countries are encouraged.
DUTIES AND RESPONSIBILITIES
Under the overall management and administrative leadership of the Assistant Director-General and Regional Representative, RLC
and the technical guidance of the Director, Office of Knowledge Exchange Research and Extension (OEK), the incumbent will
participate in developing and strengthening of knowledge exchange and information systems available to stakeholders in FAO’s
Member countries in the region and in the international community associated with agricultural development, food security and
other relevant technical fields to the Organization, as well as ensuring their contribution and participatory efforts in FAO-related
activities with strong emphasis on the use of Information and Communication Technologies (ICTs). In particular, the incumbent will:
• Participate in the exchange and dissemination of information on FAO, its policies, programmes and services in the Region;
• Participate in promoting participatory approaches on information management in the Region;
• Provide technical advice on and assist with the development of regional and national capacity for exchange of information
between stakeholders in food, agriculture, rural development and other fields of work;
• Prepare operational guidelines, mechanisms and procedures for enhancing information systems and exchange, in such as
websites and other corporate systems, thematic knowledge networks, e-conferencing and coordination of development and
maintenance of the RLC website;
• Participate in identifying regional issues and priorities and in formulation and implementation as well as evaluation of field
programme activities in the region related to the enhancement of information management capacities at national and regional
level;
• Support promotion of WAICENT strategic framework and FAO web based information/knowledge resources through relevant
channels and meetings in the region;
• Provide guidance to the Communication Unit responsible for divulging information on FAO activities in the Region;
• Perform other related duties as requested.
MINIMUM REQUIREMENTS
Candidates should meet the following:
▪ University degree in Agriculture or Information Management, or a field relevant to the work of the Organization
▪ Three years of relevant experience in development/implementation of electronic systems and/or information management
services for knowledge and information management, including working with web-based information systems and applications
▪ Working knowledge of Spanish and English
SELECTION CRITERIA
Candidates will be assessed against the following:
▪ Extent of familiarity with and experience in methodologies, processes, and systems for knowledge and information
management
▪ Extent of familiarity with approaches to knowledge exchange and information management by the principal agricultural
stakeholders in the Region
▪ Extent of experience in capacity building in knowledge and information management at national level
▪ Extent of familiarity with FAO and with the Organization’s policies and approaches for knowledge and information management
including use of digital technologies
▪ Extent of experience in supervising a team
▪ Extent of both oral and written communication skills.
Please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national
and cultural backgrounds.
* The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the
extension of appointments
REMUNERATION
Level P-2 carries a net salary per year (inclusive of a variable element for post adjustment) from USD 67,153 to USD 80,680
(without dependants) and from USD 71,594 to USD 86,463 (with dependants)
TO APPLY: Carefully read and follow the Guidelines to applicants
Send your application to: V.A 2304-RLC
FAO United Nations - Shared Service Center - HR Unit
Av. Dag Hammarskjold 3241, Vitacura - Santiago
Fax No: +56 2 9232100
E-mail: RLC-VACANCIES@FAO.ORG
Please note that FAO staff members are international civil servants subject to the authority of the Director-General and may be assigned to any
activities or office of the organization.
PROFESSIONAL VACANCY ANNOUNCEMENT NO: 2304-RLC
Issued on: 15 March 2010
Deadline For Application: 10 May 2010
POSITION TITLE: KNOWLEDGE AND INFORMATION GRADE LEVEL: P-2
MANAGEMENT OFFICER DUTY STATION: Santiago, Chile
ORGANIZATIONAL UNIT: REGIONAL OFFICE FOR LATIN AMERICA DURATION *: Fixed Term: 3 years
AND THE CARIBBEAN (RLC) POST CODE/NO: C/2000765
CCOG CODE: 1A05
Applications from qualified women and nationals of non- and under-represented member countries are encouraged.
DUTIES AND RESPONSIBILITIES
Under the overall management and administrative leadership of the Assistant Director-General and Regional Representative, RLC
and the technical guidance of the Director, Office of Knowledge Exchange Research and Extension (OEK), the incumbent will
participate in developing and strengthening of knowledge exchange and information systems available to stakeholders in FAO’s
Member countries in the region and in the international community associated with agricultural development, food security and
other relevant technical fields to the Organization, as well as ensuring their contribution and participatory efforts in FAO-related
activities with strong emphasis on the use of Information and Communication Technologies (ICTs). In particular, the incumbent will:
• Participate in the exchange and dissemination of information on FAO, its policies, programmes and services in the Region;
• Participate in promoting participatory approaches on information management in the Region;
• Provide technical advice on and assist with the development of regional and national capacity for exchange of information
between stakeholders in food, agriculture, rural development and other fields of work;
• Prepare operational guidelines, mechanisms and procedures for enhancing information systems and exchange, in such as
websites and other corporate systems, thematic knowledge networks, e-conferencing and coordination of development and
maintenance of the RLC website;
• Participate in identifying regional issues and priorities and in formulation and implementation as well as evaluation of field
programme activities in the region related to the enhancement of information management capacities at national and regional
level;
• Support promotion of WAICENT strategic framework and FAO web based information/knowledge resources through relevant
channels and meetings in the region;
• Provide guidance to the Communication Unit responsible for divulging information on FAO activities in the Region;
• Perform other related duties as requested.
MINIMUM REQUIREMENTS
Candidates should meet the following:
▪ University degree in Agriculture or Information Management, or a field relevant to the work of the Organization
▪ Three years of relevant experience in development/implementation of electronic systems and/or information management
services for knowledge and information management, including working with web-based information systems and applications
▪ Working knowledge of Spanish and English
SELECTION CRITERIA
Candidates will be assessed against the following:
▪ Extent of familiarity with and experience in methodologies, processes, and systems for knowledge and information
management
▪ Extent of familiarity with approaches to knowledge exchange and information management by the principal agricultural
stakeholders in the Region
▪ Extent of experience in capacity building in knowledge and information management at national level
▪ Extent of familiarity with FAO and with the Organization’s policies and approaches for knowledge and information management
including use of digital technologies
▪ Extent of experience in supervising a team
▪ Extent of both oral and written communication skills.
Please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national
and cultural backgrounds.
* The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the
extension of appointments
REMUNERATION
Level P-2 carries a net salary per year (inclusive of a variable element for post adjustment) from USD 67,153 to USD 80,680
(without dependants) and from USD 71,594 to USD 86,463 (with dependants)
TO APPLY: Carefully read and follow the Guidelines to applicants
Send your application to: V.A 2304-RLC
FAO United Nations - Shared Service Center - HR Unit
Av. Dag Hammarskjold 3241, Vitacura - Santiago
Fax No: +56 2 9232100
E-mail: RLC-VACANCIES@FAO.ORG
Please note that FAO staff members are international civil servants subject to the authority of the Director-General and may be assigned to any
activities or office of the organization.
UN Secretariat (DSS). Information Management Officer, P-4. Open until 11th June 2010
Information Management Officer, P-4
--------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: 11 Jun 2010
DATE OF ISSUANCE: 12 Apr 2010
ORGANIZATIONAL UNIT: Department of Safety and Security
DUTY STATION: New York
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-DSS-423655-R-NEW YORK (G)
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Under the general supervision of the Chief, Information Management Section, contributes to the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the department’s information management systems. • Conduct policy-oriented research and drafting on the applicability of information management technology to activities relating to the department’s mandate. • Ensure that all information repositories (databases, document collections, file stores) are setup, designed and maintained to guarantee data integrity, security, non-redundancy and consistency. • Assess and make recommendations relating to the use of information management systems. Provide reliable, up-to-date research and specifications for information management technology and innovations applications relevant to activities relating to the department’s mandate. • Oversee the implementation of the department’s electronic recordkeeping system and manage information security by enforcing security policies; by liaising with information-originating offices; and ensuring the physical security and safety of the department’s information stores and databases. • Monitor the progress of projects, ensuring compliance with departmental standards and guidelines and providing assistance in identifying consultants as required and associated project Terms of Reference. • Evaluate and pilot emerging technologies (including software applications and associated hardware, e.g., information management products, imaging and digitization systems and optical disk storage media) to develop strategies for integrating information created in diverse environments. • Participate in the planning and organizing of training for Headquarters and mission staff and users with respect to utilization of information management systems. Represent the Section, as required, in departmental offices and at working groups, task forces and other forums, advocating security related information management perspectives and standards.
Competencies
* Professionalism – Developed conceptual, analytical and innovative problem-solving ability; ability to handle complex business process and information integration issues. A thorough knowledge of information management and/or technology, including knowledge of archival or information science. Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. * Planning and organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Proven ability to plan and organize the work of the team, which requires an in-depth understanding of its strategic direction and priorities, and the ability to integrate the work of the team into the Section’s work programme. * Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas and takes calculated risks on new and unusual ideas. * Client Orientation - Establishes and maintains productive partnerships with clients; identifies clients' needs and matches them to appropriate solutions. Keeps clients informed of progress or setbacks. Meets timeline for delivery of products or services to client. * Teamwork - Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master's degree of equivalent) in information Systems or other related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Additional certification in an IT specific field is desirable (e.g: Microsoft Certified Systems Engineer, Certified Java Programmer, etc).
Work Experience
A minimum of 7 years of progressively responsible professional experience in information management or related area, including at least 4 at the international level. Experience in systems development, database management and information management is required. Experience in managing and delivering highly complex systems projects and supporting a Crisis/Communications Center is desirable. Experience in the United Nations system or in other international organizations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post fluency in English (both oral and written) is required; knowledge of another official UN language is an advantage.
Other Skills
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3.In completing the PHP, please note that all fields marked with an asterisk must be completed.
4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-917-367-0524
Please see the Frequently Asked Questions, if you encounter problems when applying.
--------------------------------------------------------------------------------
DEADLINE FOR APPLICATIONS: 11 Jun 2010
DATE OF ISSUANCE: 12 Apr 2010
ORGANIZATIONAL UNIT: Department of Safety and Security
DUTY STATION: New York
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-DSS-423655-R-NEW YORK (G)
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
Responsibilities
Under the general supervision of the Chief, Information Management Section, contributes to the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the department’s information management systems. • Conduct policy-oriented research and drafting on the applicability of information management technology to activities relating to the department’s mandate. • Ensure that all information repositories (databases, document collections, file stores) are setup, designed and maintained to guarantee data integrity, security, non-redundancy and consistency. • Assess and make recommendations relating to the use of information management systems. Provide reliable, up-to-date research and specifications for information management technology and innovations applications relevant to activities relating to the department’s mandate. • Oversee the implementation of the department’s electronic recordkeeping system and manage information security by enforcing security policies; by liaising with information-originating offices; and ensuring the physical security and safety of the department’s information stores and databases. • Monitor the progress of projects, ensuring compliance with departmental standards and guidelines and providing assistance in identifying consultants as required and associated project Terms of Reference. • Evaluate and pilot emerging technologies (including software applications and associated hardware, e.g., information management products, imaging and digitization systems and optical disk storage media) to develop strategies for integrating information created in diverse environments. • Participate in the planning and organizing of training for Headquarters and mission staff and users with respect to utilization of information management systems. Represent the Section, as required, in departmental offices and at working groups, task forces and other forums, advocating security related information management perspectives and standards.
Competencies
* Professionalism – Developed conceptual, analytical and innovative problem-solving ability; ability to handle complex business process and information integration issues. A thorough knowledge of information management and/or technology, including knowledge of archival or information science. Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. * Planning and organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Proven ability to plan and organize the work of the team, which requires an in-depth understanding of its strategic direction and priorities, and the ability to integrate the work of the team into the Section’s work programme. * Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas and takes calculated risks on new and unusual ideas. * Client Orientation - Establishes and maintains productive partnerships with clients; identifies clients' needs and matches them to appropriate solutions. Keeps clients informed of progress or setbacks. Meets timeline for delivery of products or services to client. * Teamwork - Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
--------------------------------------------------------------------------------
QUALIFICATIONS
Education
Advanced university degree (Master's degree of equivalent) in information Systems or other related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Additional certification in an IT specific field is desirable (e.g: Microsoft Certified Systems Engineer, Certified Java Programmer, etc).
Work Experience
A minimum of 7 years of progressively responsible professional experience in information management or related area, including at least 4 at the international level. Experience in systems development, database management and information management is required. Experience in managing and delivering highly complex systems projects and supporting a Crisis/Communications Center is desirable. Experience in the United Nations system or in other international organizations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post fluency in English (both oral and written) is required; knowledge of another official UN language is an advantage.
Other Skills
--------------------------------------------------------------------------------
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3.In completing the PHP, please note that all fields marked with an asterisk must be completed.
4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-917-367-0524
Please see the Frequently Asked Questions, if you encounter problems when applying.
UNHCR. Archivist (Electronic Records) P3. Open until the 7th May 2010
Position No: 10001433
Position Title: Archivist (Electronic Records)
Position Grade: P3
Position Location : Geneva
Records and Archives Section
Supervisor Position No., Title & Grade: 10002129, Senior Archivist, P4
CCOG Code (1) : 1.C.01
Job Code (1) : 001436
Job Profile (1) : 00001436
Job Function (1) :
2.1 ORGANIZATIONAL CONTEXT. Define the role of the position within the team, describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of
supervision received, and where applicable, exercised by the incumbent.
Records are kept to facilitate the ongoing work of the UNHCR mission, to provide a highly mobile staff with access to timely information, to facilitate the organization's response to review of UNHCR policy development. UNHCR
rapidly adopted information technology and has been introducing new information systems with staggering speed.
UNHCR Electronic Document Management System (Live link) is the electronic recordkeeping system for all types of electronic records. Live link is not, however, the only electronic system that holds records: Intranet, Internet and
social media are the preferred way to disseminated information internally and externally, MSRP (supply resources and resource management system), Focus (planning and reporting system), and Progress (Refugee registration system) are UNHCR core systems, while a myriad of other information systems are used across the organization to assist for specific activities. To manage all UNHCR electronic records through their life cycle represents a significant challenge to the Records and Archives Section, but the failure to meet this challenge would result in diminished accountability and a loss of organizational memory.
Under the general direction of the Senior Archivist the incumbent is responsible for ensuring that the organization's electronic records are managed thought their life cycle in accordance with international archival standards, and for
developing and implementing a strategy for appraisal and long term preservation of electronic archives. The incumbent works in close collaboration with the Records Coordination team and with the Information Technology
colleagues.
The incumbent supervises the Reproduction Unit and participates in the deployment of Live link to the field and covers the work of the other professional archivist when needed.
2.2 FUNCTIONAL STATEMENT. Focusing on the deliverables and the achievements expected from the job, describe the functions to be performed by the incumbent of the position. Describe also the engagement and the degree of relationships with
clients/partners, and the impact of actions.
1. Develop and implement a strategy for appraisal and long-term preservation of electronic records and archives.
2. Develop and implement a strategy for digitalization of physical records with long term value.
3. Supervise the Reproduction Unit (mass reproduction and digitalization).
4. Prepare and implement specifications for the maintenance and development and of the Electronic Document Management System (EDMS), Electronic Records Management (ERM) and Electronic Archives systems
5. Prepare and implement specifications for the integration of the EDMS system with other UNHCR applications.
6. Participate in the elaboration of UNHCR Records Schedules.
7. Apply retention schedules to UNHCR electronic records.
8. Participate in the deployment of live link to the Field locations.
9. Cover the work of the Archivist and Senior Archivist when necessary.
Page 2
2.3 REQUIRED COMPETENCIES, which illustrate behaviours that are essential to achieving deliverables described above, and that are critical to successful performance. All jobs require the staff to abide to the Values and Core competencies of UNHCR. Where applicable, select a maximum of six Managerial and three Cross-Functional Competencies. Up to a maximum of six Functional Competencies can be selected.
Code
Managerial Competencies
Code
Functional Competencies
1. M001
Empowering and Building Trust
1. AD11
Interpreting and Developing Policy and Procedures
2. M002
Managing Performance
2. AD01
Liaising With Other Functions
3. M003
Judgement and Decision Making
3. SF01
Business Analysis
4. M004
Strategic Planning and Vision
4. US04
Maintaining Improving Standards
5. M005
Leadership
5.
6. M006
Managing Resources
6.
Code
Cross-Functional Competencies
1. X001
Analytical Thinking
2. X002
Innovation and Creativity
3. X003
Technological Awareness
4. X004
Negotiation and Conflict Resolution
5. X005
Planning and Organizing
6. X006
Policy Development and Research
7. X007
Political Awareness
8. X008
Stakeholder Management
9. X009
Change Capability and Adaptability
2.4 ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED. Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.
Advanced university degree in archival management; or in history or related discipline with additional training as provided by universities and/or professional archival associations.
Minimum 6 years of job experience relevant to the function or in Archives or record management. Of the 6 years, minimum of 3 years of experience should be in an international capacity.
Knowledge of archival principles, functions, techniques, methods, and international standards, and of their application to electronic records and archives.
Knowledge of and experience with electronic records.
Experience in appraisal, disposition and preservation of electronic records.
Familiarity with current information management systems, knowledge of systems operations and operations of database management systems.
Ability for analytical and creative thinking for scalable, solid and pragmatic solution(s).
Ability to produce high quality out put with desirable results.
Good communicator with strong interpersonal and negotiation skills to deal with persons of various cultural and educational backgrounds.
A team player with service oriented attitudes.
Excellent knowledge of English (written/oral/comprehension).
2.5 DESIRABLE QUALIFICATIONS & COMPETENCIES. Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.
Working knowledge of French is highly desirable
Knowledge of other UN language is an asset.
With the aim to achieve a gender-balanced workforce, UNHCR strongly encourages qualified women to apply.
How to Apply:
A full curriculum vitae, including nationality and references, should be sent to: UNHCR, Vacancy Management Unit (quoting ref. 10001433), case postale 2500, 1211 Geneva 2 Dépôt, Switzerland, or by fax (+41 22) 739 7322, or preferably, by e-mail: hqpe14@unhcr.org.
Closing date for receipt of applications: 7 May 2010
Position Title: Archivist (Electronic Records)
Position Grade: P3
Position Location : Geneva
Records and Archives Section
Supervisor Position No., Title & Grade: 10002129, Senior Archivist, P4
CCOG Code (1) : 1.C.01
Job Code (1) : 001436
Job Profile (1) : 00001436
Job Function (1) :
2.1 ORGANIZATIONAL CONTEXT. Define the role of the position within the team, describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of
supervision received, and where applicable, exercised by the incumbent.
Records are kept to facilitate the ongoing work of the UNHCR mission, to provide a highly mobile staff with access to timely information, to facilitate the organization's response to review of UNHCR policy development. UNHCR
rapidly adopted information technology and has been introducing new information systems with staggering speed.
UNHCR Electronic Document Management System (Live link) is the electronic recordkeeping system for all types of electronic records. Live link is not, however, the only electronic system that holds records: Intranet, Internet and
social media are the preferred way to disseminated information internally and externally, MSRP (supply resources and resource management system), Focus (planning and reporting system), and Progress (Refugee registration system) are UNHCR core systems, while a myriad of other information systems are used across the organization to assist for specific activities. To manage all UNHCR electronic records through their life cycle represents a significant challenge to the Records and Archives Section, but the failure to meet this challenge would result in diminished accountability and a loss of organizational memory.
Under the general direction of the Senior Archivist the incumbent is responsible for ensuring that the organization's electronic records are managed thought their life cycle in accordance with international archival standards, and for
developing and implementing a strategy for appraisal and long term preservation of electronic archives. The incumbent works in close collaboration with the Records Coordination team and with the Information Technology
colleagues.
The incumbent supervises the Reproduction Unit and participates in the deployment of Live link to the field and covers the work of the other professional archivist when needed.
2.2 FUNCTIONAL STATEMENT. Focusing on the deliverables and the achievements expected from the job, describe the functions to be performed by the incumbent of the position. Describe also the engagement and the degree of relationships with
clients/partners, and the impact of actions.
1. Develop and implement a strategy for appraisal and long-term preservation of electronic records and archives.
2. Develop and implement a strategy for digitalization of physical records with long term value.
3. Supervise the Reproduction Unit (mass reproduction and digitalization).
4. Prepare and implement specifications for the maintenance and development and of the Electronic Document Management System (EDMS), Electronic Records Management (ERM) and Electronic Archives systems
5. Prepare and implement specifications for the integration of the EDMS system with other UNHCR applications.
6. Participate in the elaboration of UNHCR Records Schedules.
7. Apply retention schedules to UNHCR electronic records.
8. Participate in the deployment of live link to the Field locations.
9. Cover the work of the Archivist and Senior Archivist when necessary.
Page 2
2.3 REQUIRED COMPETENCIES, which illustrate behaviours that are essential to achieving deliverables described above, and that are critical to successful performance. All jobs require the staff to abide to the Values and Core competencies of UNHCR. Where applicable, select a maximum of six Managerial and three Cross-Functional Competencies. Up to a maximum of six Functional Competencies can be selected.
Code
Managerial Competencies
Code
Functional Competencies
1. M001
Empowering and Building Trust
1. AD11
Interpreting and Developing Policy and Procedures
2. M002
Managing Performance
2. AD01
Liaising With Other Functions
3. M003
Judgement and Decision Making
3. SF01
Business Analysis
4. M004
Strategic Planning and Vision
4. US04
Maintaining Improving Standards
5. M005
Leadership
5.
6. M006
Managing Resources
6.
Code
Cross-Functional Competencies
1. X001
Analytical Thinking
2. X002
Innovation and Creativity
3. X003
Technological Awareness
4. X004
Negotiation and Conflict Resolution
5. X005
Planning and Organizing
6. X006
Policy Development and Research
7. X007
Political Awareness
8. X008
Stakeholder Management
9. X009
Change Capability and Adaptability
2.4 ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED. Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.
Advanced university degree in archival management; or in history or related discipline with additional training as provided by universities and/or professional archival associations.
Minimum 6 years of job experience relevant to the function or in Archives or record management. Of the 6 years, minimum of 3 years of experience should be in an international capacity.
Knowledge of archival principles, functions, techniques, methods, and international standards, and of their application to electronic records and archives.
Knowledge of and experience with electronic records.
Experience in appraisal, disposition and preservation of electronic records.
Familiarity with current information management systems, knowledge of systems operations and operations of database management systems.
Ability for analytical and creative thinking for scalable, solid and pragmatic solution(s).
Ability to produce high quality out put with desirable results.
Good communicator with strong interpersonal and negotiation skills to deal with persons of various cultural and educational backgrounds.
A team player with service oriented attitudes.
Excellent knowledge of English (written/oral/comprehension).
2.5 DESIRABLE QUALIFICATIONS & COMPETENCIES. Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.
Working knowledge of French is highly desirable
Knowledge of other UN language is an asset.
With the aim to achieve a gender-balanced workforce, UNHCR strongly encourages qualified women to apply.
How to Apply:
A full curriculum vitae, including nationality and references, should be sent to: UNHCR, Vacancy Management Unit (quoting ref. 10001433), case postale 2500, 1211 Geneva 2 Dépôt, Switzerland, or by fax (+41 22) 739 7322, or preferably, by e-mail: hqpe14@unhcr.org.
Closing date for receipt of applications: 7 May 2010
Tuesday, March 9, 2010
Appraisal Archivist. Bermuda Government Archives. Open until the 31st of March
APPRAISAL ARCHIVIST (2 posts)
Government of Bermuda
The Cabinet Office
APPRAISAL ARCHIVIST (2 posts)
PS30-32 $89,880- $96,746 (US$ equivalent)
Bermuda Government Archives
Ref: 5246/19/0010
Applications are invited for the posts of Appraisal Archivists at the
Bermuda Government Archives.
Applicants must possess a Master's Degree or equivalent in Archival Science.
Certification as a Records Manager (CRM) or relevant experience is also
required. Additionally, applicants must have expert knowledge of
information technology and the requirements for promoting authentic,
reliable, accessible and preservable records in an electronic environment.
A minimum of three (3) years' post-qualification experience in a public
archives including a minimum of two (2) years working in an electronic
environment is required.
______________________________________________________________________
This position will be offered on a three (3) year contract term. Further
details about this vacancy, our terms of employment and our income tax free
environment can be found at our website www.gov.bm
Candidates should submit their resume together with copies of
academic/professional qualifications quoting the appropriate reference
number, to:
Secretary of the Public Service Commission
3rd Floor, Ingham and Wilkinson Building, 129 Front Street
Hamilton HM12, Bermuda
email: hr@gov.bm or by fax: 441-295-2858
Closing date: March 31,2010
Government of Bermuda
The Cabinet Office
APPRAISAL ARCHIVIST (2 posts)
PS30-32 $89,880- $96,746 (US$ equivalent)
Bermuda Government Archives
Ref: 5246/19/0010
Applications are invited for the posts of Appraisal Archivists at the
Bermuda Government Archives.
Applicants must possess a Master's Degree or equivalent in Archival Science.
Certification as a Records Manager (CRM) or relevant experience is also
required. Additionally, applicants must have expert knowledge of
information technology and the requirements for promoting authentic,
reliable, accessible and preservable records in an electronic environment.
A minimum of three (3) years' post-qualification experience in a public
archives including a minimum of two (2) years working in an electronic
environment is required.
______________________________________________________________________
This position will be offered on a three (3) year contract term. Further
details about this vacancy, our terms of employment and our income tax free
environment can be found at our website www.gov.bm
Candidates should submit their resume together with copies of
academic/professional qualifications quoting the appropriate reference
number, to:
Secretary of the Public Service Commission
3rd Floor, Ingham and Wilkinson Building, 129 Front Street
Hamilton HM12, Bermuda
email: hr@gov.bm or by fax: 441-295-2858
Closing date: March 31,2010
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