| Posting Title: | INTERN - INFORMATION MANAGEMENT (Document / Knowledge Management) |
| Job Code Title: | INTERN - INFORMATION MANAGEMENT |
| Department/Office: | OFFICE OF HUMAN RESOURCES MANAGEMENT |
| Duty Station: | NEW YORK |
| Posting Period: | 04 November 2016 - 18 November 2016 |
| Job Opening Number: | 16-Documentation and Information -DM OHRM-68938-R-New York (A) |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
The Compensation and Classification Section is offering intern positions for a two-month period starting January 2017 (subject to the candidate's availability and school schedule) with an opportunity of extension up to six months. Please indicate in your cover letter the period for which you will be interested. The internship is UNPAID and full time.
Interns work five days per week (35 hours) under the supervision of a staff member.
• It is IMPERATIVE that your cover letter addresses the following details:
(1) Title of the degree currently being pursued by the applicant and the specific subjects taken;
(2) Expected graduation date from the degree programme that the applicant is enrolled in;
(3) The applicant's objectives for undertaking an internship with the Compensation and Classification Section and how the internship fits within their career plan;
(4) The applicant's availability for the internship: Commencement and end date.
• In your Personal History Profile (PHP), be sure to include all past work experiences, IT skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted. Your application will be evaluated based on the information provided in the PHP and not on any attachments.
Org. Setting and Reporting Interns work five days per week (35 hours) under the supervision of a staff member.
• It is IMPERATIVE that your cover letter addresses the following details:
(1) Title of the degree currently being pursued by the applicant and the specific subjects taken;
(2) Expected graduation date from the degree programme that the applicant is enrolled in;
(3) The applicant's objectives for undertaking an internship with the Compensation and Classification Section and how the internship fits within their career plan;
(4) The applicant's availability for the internship: Commencement and end date.
• In your Personal History Profile (PHP), be sure to include all past work experiences, IT skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted. Your application will be evaluated based on the information provided in the PHP and not on any attachments.
The position is located in the Compensation and Classification Section of the Human Resources Policy Service in the Office of Human Resources Management.
The Section is seeking interns interested in gaining professional, hands-on experience in records and document management and digitization, as well as to understand the substantive processes behind compensation and/or job classification as well as obtaining a deep understanding of organizational structures and salary survey methodology.
The Section is seeking interns interested in gaining professional, hands-on experience in records and document management and digitization, as well as to understand the substantive processes behind compensation and/or job classification as well as obtaining a deep understanding of organizational structures and salary survey methodology.
Interns are expected to perform some of but not limited to the following tasks under the supervision of a HR Officer and guidance from office staff:
•Research, analyze and evaluate compensation and classification documentation to determine its validity and life-cycle;
•Assist in the digitization and distribution of documentation taking into consideration retention schedules;
•Process and/or catalogue archival collections;
•Assist in the ongoing maintenance of content management systems, including updating the Section’s internal and external website pages;
•Develop an inventory of documentation to be retained, recording them in the office databases and shared drives;
•Participate in record-keeping improvement projects and make recommendations on data master;
•Evaluate adequacy of existing records management and reference tools;
•Perform other related duties, as required.
Competencies •Research, analyze and evaluate compensation and classification documentation to determine its validity and life-cycle;
•Assist in the digitization and distribution of documentation taking into consideration retention schedules;
•Process and/or catalogue archival collections;
•Assist in the ongoing maintenance of content management systems, including updating the Section’s internal and external website pages;
•Develop an inventory of documentation to be retained, recording them in the office databases and shared drives;
•Participate in record-keeping improvement projects and make recommendations on data master;
•Evaluate adequacy of existing records management and reference tools;
•Perform other related duties, as required.
Applicants must demonstrate a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter of the United Nations. Applicants must have strong analytical skills. The following competencies must be demonstrated:
Professionalism: Have knowledge of information management, archives and records. Ability to apply evaluative skills and conduct independent research and analysis. Ability to demonstrate conceptual, analytical and information management trends. Ability to manage complex records and information preservation and description including updating content into web based platforms Ability to conduct research and provide recommendations on records management, including digital record-keeping, and record preservation. Knowledge of electronic data.
Communication: Applicants must have the ability to speaks and write clearly and effectively; listen to others, correctly interpret messages from others and responds appropriately; asks questions to clarify, and exhibit interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrate openness in sharing information and keeping people informed.
Planning & Organizing: The Classification and Compensation intern is expected to develop clear goals that are consistent with agreed strategies; identify priority activities and assignments; adjust priorities as required; allocate appropriate amount of time and resources for completing work; foresee risks and allow for contingencies when planning; monitor and adjust plans and actions as necessary; and use time efficiently.
Professionalism: Have knowledge of information management, archives and records. Ability to apply evaluative skills and conduct independent research and analysis. Ability to demonstrate conceptual, analytical and information management trends. Ability to manage complex records and information preservation and description including updating content into web based platforms Ability to conduct research and provide recommendations on records management, including digital record-keeping, and record preservation. Knowledge of electronic data.
Communication: Applicants must have the ability to speaks and write clearly and effectively; listen to others, correctly interpret messages from others and responds appropriately; asks questions to clarify, and exhibit interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrate openness in sharing information and keeping people informed.
Planning & Organizing: The Classification and Compensation intern is expected to develop clear goals that are consistent with agreed strategies; identify priority activities and assignments; adjust priorities as required; allocate appropriate amount of time and resources for completing work; foresee risks and allow for contingencies when planning; monitor and adjust plans and actions as necessary; and use time efficiently.
To qualify for this internship the following conditions must be met:
1. Applicants must:
(a) be enrolled in a library science, archives, knowledge or document management, communications, information science, media studies, human resources, or related field graduate programme; or
(b) be enrolled in the final academic year of a library science, archives, knowledge or document management, communications, information science, media studies, human resources, or related field bachelor's degree programme (minimum Bachelor's level or equivalent); or
(c) have graduated with a university degree in library science, archives management, knowledge or document management, communications, information science, media studies, human resources, or related field, as defined in (a) or (b) above) and, if selected, must commence the internship within a one year period of graduation.
2. Be computer literate in standard word processing and spreadsheets software applications such as Microsoft Word and Excel or similar. Have knowledge of digitization processes. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Work Experience 1. Applicants must:
(a) be enrolled in a library science, archives, knowledge or document management, communications, information science, media studies, human resources, or related field graduate programme; or
(b) be enrolled in the final academic year of a library science, archives, knowledge or document management, communications, information science, media studies, human resources, or related field bachelor's degree programme (minimum Bachelor's level or equivalent); or
(c) have graduated with a university degree in library science, archives management, knowledge or document management, communications, information science, media studies, human resources, or related field, as defined in (a) or (b) above) and, if selected, must commence the internship within a one year period of graduation.
2. Be computer literate in standard word processing and spreadsheets software applications such as Microsoft Word and Excel or similar. Have knowledge of digitization processes. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Applicants are not required to have professional work experience for participation in the programme. Experience in managing digital records is an advantage.
Languages
English or French are the working languages of the United Nations. For the internship advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
Assessment
Potential candidates will be contacted by the hiring manager directly for further consideration.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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