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Special Notice
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Applicants are encouraged to
apply for internships which relate directly to their studies and/or skills and
expertise. Applicants are asked to please indicate preferences which best match
his/her suitability and do so carefully in order to enhance the value of the
internship for both the intern and the receiving UN department.
A person
who is the child or sibling of a staff member shall not be eligible to apply for
an internship at the United Nations. An applicant who bears to a staff member
any other family relationship may be engaged as an intern, provided that he or
she shall not be assigned to the same work unit of the staff member nor placed
under the direct or indirect supervision of the staff member. For purposes of
this instruction, “child” means (i) the child of a staff member; (ii) the child
of the spouse of a staff member (stepchild); and (iii) the spouse of a
child
of a staff member or a staff member’s spouse (son- or daughter-in-law).
“Sibling” includes the child of both or either parent of a staff member and the
child.
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Org. Setting and Reporting
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This profile is for the sole
purpose of the Internship Programme of the United Nations Office in Geneva
(UNOG). There should be no expectation of employment within the UN after an
internship. Interns shall not be eligible to apply for, or be appointed to,
positions at the professional level and above carrying international recruitment
status in the Secretariat for a period of six months following the end of their
internship. UN interns must have a valid Swiss visa. This position is for a
duration of 3 months. Internship is expected to start as soon as possible. The
Internship Programme is unpaid and full-time. All costs of travel and
accommodation, including living expenses, must be covered by the intern or any
relevant sponsoring institution. Please see the Internship Programme website for
more information on living expense estimates for Geneva.
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Responsibilities
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The programme is normally
full-time, i.e. and intern is expected to work five days per week (8:30 a.m. –
5:30 p.m.) in the department or office of the Secretariat to which he/she is
assigned, carrying out his/her tasks under the supervision of a staff member –
the supervisor. The intern will work under the direct supervision of the Chief
of the Purchase and Transportation Section (PTS), Central Support Services, and
will be responsible for the following projects within the overall objectives of
the Purchase and Transportation Section: -Performs recordkeeping needs and
business process analysis. –Implements the new file structure for PTS within
Unite Docs file management system. –Establishes PTS wide File Classification
Scheme (FCS) for printed and electronic versions of documents. –Prepares
retention schedules in accordance with UN standards, to be submitted to the
approval of Archive and Record Management Service (ARMS). –Makes proposals for
procedures and work processes to be established for a sustainable recordkeeping
system. –Provides assistance to the deployment of an electronic records
management system; in the absence of such a system, makes sure that FCS and
retention schedules are applied to shared drives. –Provides assistance for the
appraisal of legacy paper records kept by originating offices and when required
for the appraisal of legacy paper records kept by Institutional Memory Section
(IMS). –Liaises with the IMS/UNOG Library for records transfers. –Contributes to
the establishment of a culture of knowledge on recordkeeping and archiving
across PTS, provides presentations and training sessions and works closely to
recordkeeping focal points in records-originating offices. –Performs other
related duties, as required.
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Competencies
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COMMUNICATION:-Speaks and
writes clearly and effectively.-Listens to others, correctly interprets messages
from others and responds appropriately.-Asks questions to clarify, and exhibits
interest in having two-way communication.-Tailors language, tone, style and
format to match the audience.-Demonstrates openness in sharing information and
keeping people informed. TEAMWORK:-Works collaboratively with colleagues to
achieve organizational goals.-Solicits input by genuinely valuing others' ideas
and expertise; is willing to learn from others.-Places team agenda before
personal agenda.-Supports and acts in accordance with final group decision, even
when such decisions may not entirely reflect own position.-Shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION:-Considers all those to whom services are provided to be
"clients " and seeks to see things from clients' point of view.-Establishes and
maintains productive partnerships with clients by gaining their trust and
respect.-Identifies clients' needs and matches them to appropriate
solutions.-Monitors ongoing developments inside and outside the clients'
environment to keep informed and anticipate problems.-Keeps clients informed of
progress or setbacks in projects.-Meets timeline for delivery of products or
services to client.
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Education
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To qualify for an internship
with the United Nations Internship Programme, applicants must meet one of the
following requirements:• Be enrolled in a degree programme in a graduate school
(second university degree or equivalent, or higher) both at the time of
application and during the internship; or •Be enrolled in the final academic
year of a first university degree programme (minimum Bachelor's level or
equivalent); or• Have graduated with a university degree and, if selected, must
commence the internship within a one year period of graduation from an academic
programme
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Work Experience
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Applicants are not required to
have professional work experience for participation in the programme. However,
specialized experience in management is an asset.
Applicants are not
required to have professional work experience for participation in the
programme; but applicants should :
• Be computer literate in standard
software applications;
• Have a demonstrated keen interest in the work of
the United Nations and have a personal commitment to the ideals of the Charter;
and
• Have a demonstrated ability to successfully interact with individuals
of different cultural backgrounds and beliefs, which includes willingness to
understand and be tolerant of differing opinions and views.
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Languages
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English and French are the
working languages of the United Nations. Fluency in spoken and written English
and/or French with knowledge of the second language is required for this
Internship Programme. Knowledge of another language is an asset. In addition to
English; French, Arabic, Chinese, Russian and Spanish are also official
languages of the UN.
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Assessment Method
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Candidates will be assessed
based on their Personal History Profile (PHP). Individual interviews may be
conducted by the Hiring Manager directly for further consideration.
A
complete online application (Cover Note and Personal History profile) is
required. Incomplete applications will not be reviewed.
The cover Note must
include:
- Title of degree you are currently pursuing;
- Graduation date
(when will you be graduating from the programme);
- List the IT skills and
programmes that you are proficient in;
- Explain why you are the best
candidate for the internship position.
In your Personal History Profile, be
sure to include all past work experience, if any; IT skills and three (3)
references.
Due to high volume of applications received, ONLY successful
candidates will be contacted.
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United Nations Considerations
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Job openings posted on the
Careers Portal are taken off at midnight (New York time) on the deadline
date.
Applications are automatically pre-screened according to the
published evaluation criteria of the job opening on the basis of the information
provided by applicants. Applications cannot be amended following submission and
incomplete applications shall not be considered. The selected candidate will be
subject to a reference checking process to verify the information provided in
the application.
Applicants are urged to follow carefully all
instructions available in the online recruitment platform, inspira. For more
detailed guidance, applicants may refer to the At-a-Glance on "The Application
Process" and the Instructional Manual for the Applicants, which can be accessed
by clicking on “Manuals” on the upper right side of the browser on
Inspira.
The United Nations shall place no restrictions on the
eligibility of men and women to participate in any capacity and under conditions
of equality in its principal and subsidiary organs. (Charter of the United
Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking
environment.
Candidates will be required to meet the requirements of
Article 101, paragraph 3, of the Charter as well as the requirements of the
position. The United Nations is committed to the highest standards of
efficiency, competence and integrity for all its human resources, including but
not limited to respect for international human rights and humanitarian law.
Candidates may be subject to screening against these standards, including but
not limited to whether they have committed, or are alleged to have committed
criminal offences and/or violations of international human rights law and
international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT
CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW
MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF
WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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