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Special Notice
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Appointment against this post
is for an initial period of one year and may be subject to extension. Staff
members are subject to the authority of the Secretary-General and to assignment
by him. In this context, all staff are expected to move periodically to new
functions in their careers in accordance with established rules and
procedures.
All applicants are strongly encouraged to apply on-line as
soon as possible after the job opening has been posted and well before the
deadline stated in the job opening. On-line applications will be acknowledged
where an email address has been provided.
If you do not receive an e-mail
acknowledgement within 24 hours of submission, your application may not have
been received.. If the problem persists, please seek technical assistance
through the Inspira "Need Help?" link.
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Org. Setting and Reporting
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The United Nations Environment
Programme (UNEP) is the United Nations system's designated entity for addressing
environmental issues at the global and regional level. Its mandate is to
coordinate the development of environmental policy consensus by keeping the
global environment under review and bringing emerging issues to the attention of
governments and the international community for action. The Regional Office for
Africa (ROA) helps to implement UNEP's Regional programs in Africa by
initiating, coordinating and catalyzing regional and sub-regional cooperation
and action in response to environmental, challenges, opportunities and
emergencies. This position is in UNEP/ROA at the Nairobi duty station.
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Responsibilities
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Under the direct supervision
of the Project Manager, the incumbent will be responsible for the following
duties:
1. Provide technical, design and development of website
database: Online Mapping depository services: create a database to store and
retrieve the body of adaptation and food security work; Conceptualize and design
report and presentations for printing, electronic distribution and live
delivery; Ensure that all publications, reports and products conform to the UNEP
graphics and publications guidelines and policy; Prepare and edit art-works,
photos, charts and other graphic elements for use in Ecosystem based Adaptation
(EbA) Unit's communication products. 2. Design and layout of e-newsletters:
Assist to identify and download pictures for use in publications, presentations,
and websites; Develop modern, interactive and easily navigable website displays.
3. Register incoming and outgoing records in electronic record keeping system;
Maintain paper-based and electronic central file system: Create new folders,
applying disposition instructions and tracking file circulation; Participate in
records management projects in Secretariat offices, assemble records and create
electronic file lists in preparation for records transfer and arrange for their
transportation from offices to non-current storage; Support external reference
services by drafting routine responses to inquiries, including records
reproduction transmittal, for approval of Unit Chief. 4. General: Conduct
research as requested; Provide relevant technical support to users of
information services; Provide administrative support for the Unit and Section
Chiefs. 5. Perform other relevant duties as assigned.
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Competencies
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Professionalism: Knowledge of
graphic design, website design and information packaging. Ability to undertake
research, maintain records in a systematic fashion and to retrieve necessary
materials with maximum speed and accuracy. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations.
Communication: Speaks
and writes clearly and effectively; listens to others, correctly interprets
messages from others and responds appropriately; asks questions to clarify, and
exhibits interest in having two-way communication; tailors language, tone, style
and format to match audience; demonstrates openness in sharing information and
keeping people informed.
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision, even
when such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team
shortcomings.
Planning and Organizing: Develops clear goals that are
consistent with agreed strategies; identifies priority activities and
assignments; adjusts priorities as required; allocates appropriate amount of
time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently.
Technological Awareness: Keeps abreast
of available technology; understands applicability and limitation of technology
to the work of the office; actively seeks to apply technology to appropriate
tasks; shows willingness to learn new technology.
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Education
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Completion of secondary school
or equivalent is required. Supplementary knowledge in information packaging
and/or graphic design is desirable.
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Work Experience
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A minimum of five years
experience in graphic design and information packaging is required.
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Languages
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English and French are the
working languages of the United Nations Secretariat. For this post, fluency in
written and oral English is required. Working knowledge of other UN official
languages is an advantage.
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Assessment Method
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Evaluation of qualified
candidates for this position may include a substantive assessment which will be
followed by a competency-based interview.
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United Nations Considerations
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Job openings posted on the
Careers Portal are taken off at midnight (New York time) on the deadline
date.
Applications are automatically pre-screened according to the
published evaluation criteria of the job opening on the basis of the information
provided by applicants. Applications cannot be amended following submission and
incomplete applications shall not be considered. The selected candidate will be
subject to a reference checking process to verify the information provided in
the application.
Applicants are urged to follow carefully all
instructions available in the online recruitment platform, inspira. For more
detailed guidance, applicants may refer to the At-a-Glance on "The Application
Process" and the Instructional Manual for the Applicants, which can be accessed
by clicking on “Manuals” on the upper right side of the browser on
Inspira.
The United Nations shall place no restrictions on the
eligibility of men and women to participate in any capacity and under conditions
of equality in its principal and subsidiary organs. (Charter of the United
Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking
environment.
Candidates will be required to meet the requirements of
Article 101, paragraph 3, of the Charter as well as the requirements of the
position. The United Nations is committed to the highest standards of
efficiency, competence and integrity for all its human resources, including but
not limited to respect for international human rights and humanitarian law.
Candidates may be subject to screening against these standards, including but
not limited to whether they have committed, or are alleged to have committed
criminal offences and/or violations of international human rights law and
international humanitarian law.
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