Tuesday, December 2, 2014

Head of Unit - Collaboration and Document Management. EIB, Luxembourg. Open until 18 December 2014

Job Title  
Head of Unit - Collaboration and Document    Management
 European Investment Bank
Job ID
LU - Luxembourg
Full/Part Time

The EIB, the European Union’s bank is seeking to recruit for its Corporate Service Directorate (CS) - Information Technology Department (IT) – Enterprise Applications Division (EA) at its headquarters in Luxembourg a:
Head of Unit – Collaboration and Document Management
The primary role of the “Collaboration and Document Management” Unit is to provide and maintain IT solutions for document management and collaboration. The main technical platforms used are OpenText Content Server and Microsoft SharePoint.
S/he will be a key player in driving EIB’s document management and collaboration strategy, working in close cooperation with business, with the potential of bringing major benefits for the whole organization. S/he must have strong, practical experience on managing large-scale projects. S/he must be an effective communicator, at all organizational levels, and understand the value that can be delivered to business. Knowledge of the possibilities, strengths and weaknesses of state-of-art document management and collaboration tools would be an advantage.
Operating Network
S/he will report to the IT Head of Division for Enterprise Applications. S/he will work closely with other IT application systems teams, with members of the Architecture, Integration and Support teams in the IT Technology and Infrastructure Division (IT/TI) and with key business stakeholders in other Departments and Directorates, notably in Information Management and Procurement.
  • Ensure alignment between the overall IT strategy and the strategic plan and work programme of Bank’s document management and collaboration systems
  • Analyse, promote and manage new and innovative projects to improve Bank-wide collaboration and document management, with focus on delivering practical solutions including reduction of paper and streamlining of workflows
  • Provide expertise and recommendations on tools, technologies and solutions for document management and collaboration
  • Manage the Unit staff and supervise overall operation of the Unit, including scheduling assignments and review of project work. Ensure the overall quality of the Unit’s work.
  • Ensure the corrective and evolutionary maintenance and support of the Bank’s OpenText Content Server and Microsoft SharePoint implementations, including future software upgrades
  • Ensure appropriate documentation of systems in production and of all projects managed, in line with IT standards
  • Manage contracts and invoices and overall relationships with external suppliers
  • Full University degree, preferably in Computer Science, Business Administration or related disciplines
  • At least 5 years of professional experience in the IT function, preferably in the design, development, implementation and maintenance of IT applications
  • Good knowledge of project management principles, methods and practices. Practical project management experience on large-scale implementation projects.
  • Experience of managing IT people and teams
  • Experience of maintenance and production support of IT systems
  • Good knowledge of service contracts, including procurement issues
  • Understanding of document management and collaboration domains, and how they contribute to an effective organization
  • Good knowledge of the general technical environment, including Oracle and Sql SQL Server databases, Unix / Linux and Windows Experience of OpenText Content Server and/or Microsoft SharePoint, or other leading solutions for document management and collaboration would be an advantage
  • Excellent knowledge of English and French (*)
  • Excellent interpersonal and oral and written communication skills at all levels in a multicultural environment
  • Ability to manage and, coach and motivate a team
  • Strong capacity to think in technical and business terms with focus on both technical issues and business processes, and to work closely with key users
  • Sense of responsibility and initiative
  • Strong service skills with aptitude to work rapidly and under pressure
  • Strong capacity to plan and to anticipate potential issues
  • Strong capacity to analyse and synthetize complex problems
  • Pragmatic approach to problem resolution
  • Ease with external and internal contacts
(*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in one of the two languages. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of the relevant language and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages
Deadline for applications: 18th December 2014
We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their gender, age, nationality, race, culture, education and experience, religious beliefs, sexual orientation or disabilit

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