Saturday, August 30, 2014

Information Management Officer, P-3. UN Secretariat,DM, ARMS, New York. Open until 12/09/2014

Duty Station: New York Duration of need: 6 months Estimated Start Date: 01/10/2014 DUTIES AND RESPONSIBILITIES The Information Management Officer will be responsible for the following duties: Provides advisory services on record-keeping practices including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises support staff in implementing related tasks; and performs records appraisal. Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section's storage facilities meet safety and environmental standards. In coordination with Facilities Management Services, troubleshoot day-to-day building management and tenant services issues at the ARMS Record Centre. Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists supervising retrieval and reproduction activities of support staff. Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.•Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned. Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. Performs other related duties, as required. COMPETENCIES Professionalism: Knowledge of information management, archival, record -keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. For Managerial Positions: Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. QUALIFICATIONS Experience: A minimum of five years of progressively responsible experience in modern archives management, record- keeping, library, information management or related area Education: Advanced university degree (Master's degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of a second official UN language is desirable Other skills: Experience in digital record-keeping is required DOCUMENTS REQUIRED: * Cover Letter * Personal History Profile (visit to generate a PHP) * Proof of required academic credentials (for external applicants) * Employment verification letter from most recent employer (for external applicants) * Last two completed Performance Appraisal (or two Reference Letters for external applicants) ALL SUBMISSIONS TO BE SENT TO: Contact Name: Anne Fraser Email address: Copy (cc): Jose Hernandez Email address: * *

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