Wednesday, August 7, 2013
Informattion Management Officer, P-3.UN Secretariat, DESA, New York. Open until 24 September 2013
Job Title: Information Management Officer, P3 Department/ Office: Department of Economic and Social Affairs Duty Station: NEW YORK Posting Period: 26 July 2013-24 September 2013 Job Opening number: 13-IMA-DESA-28680-R-NEW YORK (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Office of the Director, Division for Public Administration and Development Management in the Department for Economic and Social Affairs. The incumbent will report to the Director. Responsibilities Under the direct supervision of the Director of the Division for Public Administration and Development Management (DPADM), the Information Management Officer will assist in the delivery of the mandates of the Division through the work programme in the areas of public administration and development management and will be responsible for the following activities: • Provides support to information management of the Division’s work programme, which include (a) needs and business process analysis; (b) organization and maintenance of UN information assets; and (c) information management policies and procedures, with an emphasis on technological applications. • Research, compile and summarize background materials necessary for the preparation of reports, briefs, speeches, etc.; assists in the research and analysis necessary in the conceptualization and formulation of projects in priority areas of the Division, including the United Nations Public Administration Country Studies (UNPACS). • Participates and contributes to feasibility studies, system analysis, design and development of projects including the Division’s work programme management system, budget management system and personnel management system. • Manages information assets in the Division; sets up and maintains systems, guidelines and processes. • Develops training materials and guidelines; trains staff in use and compliance of information management systems. • Maintains effective communication and information exchange with the Office of the Under-Secretary General, Permanent Missions to the UN, intergovernmental agencies, etc. ensuring appropriate and strategic communication, as well as timely and accurate flow of information internally and externally. • Other tasks as assigned. Competencies Professionalism: Knowledge of information management and information technologies in the areas of e-government and use of information communication technologies (ICT) in public administration; demonstrates professional competence and mastery of information management through the use of ICT tools; ability to conduct analysis and provide recommendations on information and project/programme management; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; places the institutional agenda before personal agenda. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments to effectively organize and coordinate the diverse administrative and management tasks; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. Education Advanced university degree (Master’s degree or equivalent) in information science, information management, technology, computer science, public or business administration or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in information management in the area of public administration and governance is required. Experience in programme management, budget management and personnel management is desirable. Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations. Languages English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Knowledge of another UN official language is desirable. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice - Les fonctionnaires sont soumis à l’autorité du Secrétaire général, qui décide de leur affectation. Au fil de leur carrière, ils sont censés changer de fonctions périodiquement, conformément aux règles et procédures en vigueur. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.